Posts made in February, 2022

February 22, 2022 Board Meeting

Posted by on Feb 17, 2022 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

February 22, 2022

6:00pm – Executive Session

7:15 pm – Public Session

Members of the public may listen to the meeting live by using the ZOOM meeting ID and passcode.

Meeting ID: 983 5662 5292

Passcode: 022222

The public may submit written comments by email to Clearly label the subject line as: “Public Comment: February Board meeting”. The deadline to receive public comment for the Board to review, prior to the board meeting, is noon on February 22nd, 2022. The Mountain View Academy Board is committed to the public comment process and considers all comments from our community as valuable feedback.

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.


1.0 EXECUTIVE SESSION – Executive session called to order at 6:00pm

            1.1 Pursuant to ORS 192.660(2)(i) – Director Review

            1.2 Pursuant to ORS 192.660(2)(f) – Classified Staff

Executive session called to close at 7:05pm


            2.1 Public Session Call to Order: Meeting called to order at 7:20pm

            2.2 Attendance: 

Julie Valencia, Board President

Beau Garner, Board Vice President 

Rita Fisher, Board Member 

Stacey Kelso, Board Member (absent)

Stephanie Johnson, Board Member via ZOOM

Jessica Cardwell, Director

Laurie Cardwell, Director

2.2.1 Guests: none

2.3 Approval of Agenda: Agenda approved as written.

             2.4 Approval of Minutes: Hearing no changes, minutes will be approved as written.

             2.5 Schedule Next Meeting: Public Session is scheduled for March 15th, 2022 at 7pm.

2.6 Budget: We have added grant reimbursement money into the 21-22 budget.  The ESSER3 grant will be wrapped up by June 30th. Computer purchases will happen within the next week or two.

2.7 Financial Report: The board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised. 


4.1 Approve the 2022 – 2023 budget – Jessica presented the proposed budget. As requested by the board, the budget includes the SIA grant funds for the 2022 –2023 school year.

Rita motions to approve the 2022-23 proposed budget.  Beau seconds the motion.  Hearing no further discussion, the motion has unanimously passed.

4.2 Approve the Director’s evaluation – Stephanie motions to approve the 2021 – 2022 Director evaluation.  Rita seconds the motion.  Hearing no further discussion, the motion has unanimously passed.

4.3 Synergy (student management) system upgrade – Mr. Matthews has approached us regarding the District upgrade/change-over to a new student management system and has requested that MVA pay the costs associated with MVA students being added to the new system. With this new system, the cost per student will be lower and Synergy offers many additional resources for staff.  

The District asked if we would pay MVA’s portion of the one-time set up fee of the new program.  That fee equates to roughly $11,000.  The board discussed the ramifications to the budget, and how we could make this happen. MVA will not claim the 2021 – 2022 advertising monies, line item 354, of $5,000.  Then we are approving $6,000 be allocated to Synergy from our ESSER3 funds. While this purchase is not part of our Charter Agreement, we recognize the importance of collaborating on a system that supports all students in the Lowell School District.

Beau motions to approve the allocated advertising line item of $5,000 back to the Lowell School District and approve $6,000 to be allocated to Lowell School District for Synergy. Rita seconds the motion. Hearing no further discussion, the motion has unanimously passed.


5.1 Board Chair report – A big thank you to Beau for putting the Director review together!

5.2 Administrator’s Report – maternity leave/return information, Virtual tour with Kristen Miles, Charter Renewal process update, Renewal Rubric from Kristen Miles, Formal observations are nearly complete, lottery information and enrollment for next year, upcoming events, overnight field trip has been moved to May, Smarter Balanced Testing schedule for April and May, and once again adding the Terra Nova test in May.

5.3 Board Comments – no comments


Public Session Call to Close: 8:44pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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