Board Meeting October 27, 2020

Posted by on Oct 20, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

October 27, 2020

MVA Room #2

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: Call to order at 6:58 pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member via ZOOM

Jessica Cardwell, Director

                        1.2.1 Guests: N/A

            1.3 Approval of Agenda: Agenda was approved as written.

            1.4 Approval of Minutes: Approved minutes as recorded.

            1.5 Schedule Next Meeting: December 1, 2020 at 7pm.

            1.6 PUBLIC COMMENT

Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

1.7 Budget: Board has reviewed and discussed the budget.

1.8 Financial Report: Board has received and reviewed financial packets.

3.0 ACTION DISCUSSION

3.1 Protocol for board vacancies– Board discussed and agreed upon the new process. If there is an upcoming Board vacancy, applications will be accepted and reviewed during the months of January and February. Top applicants will be invited to come to the March, April, and May meetings to observe. The decision for the new board member(s) will be made – and will be onboarded as the last order of business – at the June meeting. 

3.2 Continued discussion on public comment procedures – Board discussed and agreed upon the following: 

– Public comment will be moved to action item 2.0 on the agenda, or 3.0 if there is an Executive Session.

– Public Comment language will be updated to “Opportunity for Citizens to address the Board under the Public Comment section. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the Board will wait until the next meeting before responding to concerns raised”.

– A sign will be placed on the front door of Lundy Elementary with a phone number to call or text if they are there to attend the MVA Board meeting. A member of the Board will welcome public members at the front door and escort them down the hall to the meeting. Given the time of the meeting, and for building security purposes, the meetings take place in a locked building, but the public is still welcome to attend.  

– A public comment form will need to be completed, and turned into the Secretary, prior to the Call to Order at 7pm. Three minutes will be given to each member of the public who wishes to address the Board. Proper complaint protocol will be followed compliant to MVA Complaint Procedure and Policy as found in the handbook. 

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report:

  • Staff update  
  • Pre-Kindergarten Operational Blueprint
  • Mental health concerns within students
  • ODE Complaint
  • Parent – Teacher Conferences

5.0 ADJOURNMENT

Public Session Call to Close: 8:15pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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September Board Meeting

Posted by on Sep 18, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

September 22nd, 2020

MVA Room 2

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION– Mountain View Academy Room 154.

1.1 Public Session Call to Order:   7:20pm

1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (via Zoom)

Jessica Cardwell, Director

Laurie Cardwell, Director (absent)

1.3 Approval of agenda – Agenda approved with the addition of 2.4 Public Comment Discussion.

1.4 Approval of minutes – Last month’s minutes approved as written.

1.5 Schedule the next meeting – October 27, 2020 at 7pm

1.6 Budget: Board reviewed and discussed the budget.

1.7 Financial Review: Board has received and reviewed financial packets.

2.0 ACTION DISCUSSION

2.1 Approve updated budget with amended ADM numbers for 2020 – 2021.

Rita Fischer moves to approve the updated budget with new ADM numbers & removal of SIA funds. Julie Curry seconds the motion. The motion was unanimously passed.

2.2 Approve update to 2020-2021 calendar .

Rita Fischer motions to approve the updated school calendar with additional days added. Julie Curry seconds the motion. The motion was unanimously passed.

2.3 ORS 581-022-2312 All Students Belong Rule update.

Updated rule was discussed and noted. Changes will be made to MVA’s handbook.

2.4 Public Comment Discussion. Public comment procedures were reviewed; appropriate changes will be updated including to not exceed 21 minutes vs 20 minutes for public comment. Moving forward, public comment will be listed as 1.6 on the agenda.

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report

Audit update – Julie Valencia met with auditors via Zoom last week and provided an update on how it went.

K-3rd grade in person classes – Updates were given on how our in-person classes were running, cleaning protocol, and various other items.

4-8th grade distance learning with limited in person – Our goal is to have these students on campus as soon as possible. While we are in distance learning with this group, we will continue to host live classes and work will be completed via paper/pencil.

Emergency Childcare License – Due to the fires, and displaced students, we applied for an emergency childcare license in the event that students did not have a place to go to access internet.

ODE/OSHA update – Updates were given on the most recent ODE guidance and rules.

PreKindergarten – We have set the date for the restart of our PreK class – October 12th. MVA kindergarten assessments were completed this week and data was shown to the board. MVA PreK students scored incredibly high on the Kindergarten assessment.

Staffing update: Updates were given on how our staff is navigating the changes of this school year, the impact to the directors, and how our staff faired during the wildfires.

4.0 ADJOURNMENT

Public Session Call to Close: 8:42 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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August Board Meeting

Posted by on Aug 12, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

August 11th, 2020

MVA room #154 & via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

  1. OPENING OF PUBLIC SESSION – ZOOM Meeting

1.1 Public Session Call to Order:  7:13pm meeting called to order

1.2 Attendance:

_X__ Julie Valencia, President

_X__ Beau Garner, Vice President (arrived at 7:35pm due to conflicting board meeting)

_X__ Rita Fisher, Board Member

_X__ Stacey Kelso, Board Member (Via ZOOM due to illness)

_X__ Julie Curry, Secretary

_X__ Jessica Cardwell, Director

_X__ Laurie Cardwell, Director

  1. 3 Approval of June & July meeting minutes – Approved as written for June & July with no changes.
    1. 4 Approval of agenda – Approved agenda as written.
    1. 5 Schedule next meetingSeptember 22nd, 2020 at 7pm
    1. 6 Budget – Board reviewed and discussed budget.
    1. 7 Financial Review – We have received and reviewed our financial packets.

2.0 ACTION DISCUSSION

2.1 Discuss leave time for 2020 – 2021 – Adding additional funds to the substitute pay line item was discussed, as was FFCRA leave time. FFCRA & COSA leave time information was further researched and will be attached to the document.

Rita Fischer motions to move $5,000 from the general fund to the sub pay line item. Julie Curry seconds the motion. Motion unanimously passed.

2.2 Oregon Department of Education guidance updates – the board discussed the updated guidance and the need to update facial covering wording from “recommended” to  “required” with all the previously noted exceptions & exemptions already communicated to our families still in place.

3.0 INFORMATION AND STUDY

3.1 Admin report

  1. Communication with families
  2. Health and Wellness (7/28)
  3. Classroom & Cohorts (8/4)
  4. Family Engagement & Communication (8/11)
  5. Transportation, Food Service, & Before/After school care (8/18) *Information from Lowell
  6. Any other items (8/25)
  7. 1st day of (in – person) school is still Tuesday, September 1st. Distance Learning for the older kids will begin on Monday, September 14th. Those first two weeks will allow us to meet in person, older students will meet their teachers, learn the new routines, SEL check-ins, set families up with technology, plan individual, student schedules, and set students up for success in this new model.
  8. Operational Blueprint 3.0 – updates will again be made after the August guidance update. Our blueprint goes to the Lowell School Board on 8/12 and will then be submitted to the LCPH & ODE.
  9. Fall 2020 – walked through what we envision the start of school looking like. 
  10. PreK guidance was supposed to come out on 8/11, it did not. Once we have the guidance in hand, we will create a plan for this group.
  11. School pictures are scheduled for the 1st week of school via MemBrant Photography. No retakes.

4.0 ADJOURNMENT

Public Session Call to Close: 8:20pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting July 16, 2020

Posted by on Jul 15, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Special Board of Director’s Meeting

July 16, 2020

Remotely Via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – ZOOM Meeting

1.1 Public Session Call to Order:  7:02pm due to technical difficulties

1.2 Attendance:

_X__ Julie Valencia, President

_X__ Beau Garner, Vice President

_X__ Rita Fisher, Board Member

_X__ Stacey Kelso, Board Member

_X__ Julie Curry, Secretary

_X__ Jessica Cardwell, Director

_X__ Laurie Cardwell, Director

  1.  Approval of agenda – Agenda approved as written.

2.0 ACTION DISCUSSION

2.1 Approve an update of discrimination policy, as defined in ORS 659.850.

Mountain View Academy Charter School admits students of any race, color, religion, gender, sexual orientation, national and ethnic origin, marital status, age and disability to all the privileges, programs, and activities generally accorded or made available to students of the school. It does not discriminate on the basis of race, color, religion, gender, sexual orientation, national and ethnic origin, marital status, age, and disability in administration of its educational policies, admission policies, scholarship and load programs, and athletic and other school administered programs.

Julie Curry motions to update the discrimination policy as defined by ORS 659.850.

Rita Fisher seconds the motion to update the discrimination policy.

Vote: Unanimously approved.

2.2 Approval of 2020 – 2021 Operational Blueprint

The MVA Board of Directors walked through and discussed the 20/21 Operational Blueprint and Comprehensive Communicable Disease Plan.

Beau Garner motions to accept the 20/21 Operational Blueprint, which includes the Comprehensive Communicable Disease Management Plan.

Rita Fischer seconds the motion.

Vote: Unanimously approved.

3.0 INFORMATION AND STUDY

4.0 ADJOURNMENT

Public Session Call to Close: 7:43pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

Board Meeting – June 16, 2020

Posted by on Jun 11, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

June 16th, 2020

Remotely Via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – ZOOM Meeting

1.1 Public Session Call to Order:  7:05 PM

1.2 Attendance:

_x__ Julie Valencia, President

_x_ Beau Garner, Vice President

_x__ Rita Fisher, Board Member

_x__ Stacey Kelso, Board Member

_x__ Julie Curry, Secretary

_x__ Jessica Cardwell, Director

_x__ Laurie Cardwell, Director

  1.  Approval of agenda – Agenda approved as written.
    1. Approval of minutes –  Approved with changes: “I presented to the district” and “ I presented to you”, change to Jessica instead of “I” and “to the Board” instead of “you”.
    1. Schedule the next meeting August 11, 2020 @ 7:00 pm
    1. Budget – discussed

1.7 Financial Review – Everyone has received and reviewed their packets.

2.0 ACTION DISCUSSION

2.1 Director contract renewal:

Julie Curry motioned to approve the Director and Assistant Director’s 2020-2021 contracts. Stacey Kelso seconded the motion.  Motion unanimously passed

2.2 Re-election of Julie Curry to a two-year position as secretary:

Rita Fischer motioned to reappoint Julie Curry for a 2-year position as secretary.

Stacey Kelso seconded the motion.  Motion unanimously passed.

2.3 East Valley Church building contract:

Rita Fischer motioned to accept the contract with East Valley Church for 2020 – 2021. Julie Curry seconded the motion.  Motion unanimously passed.

2.4 Addendum to charter contract to include PreKindergarten: Beau Garner motioned to approve the addendum to the Mountain View Academy Charter contract to include Prekindergarten, Rita Fischer seconded the motion.  Motion unanimously passed.

2.5 Staff only insurance premiumsBeau Garner motioned to approve the increase of employee only insurance premium up to $500. Rita Fischer seconded the motion.  Motion unanimously passed.

2.6 2020 – 2021 COVID guidelines – discussed

2.7 Department of Education’s Title IX Final Rule – discussed

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report:

Wrapping up the 2019-2020 school year

  • Moved PreK program to East Valley & hired teacher
  • Sanitized all supplies/curriculum that returned to MVA
  • Resetting up classrooms after deep cleaning
  • Working through the financials with Maureen
  • Painting being done in hall

OSBA Board President Webinar updated by Julie V.

Board Training

  • We won’t be going to the OSBA training in July this year.
  • Two-past, Title IX webinar offered to all board members
  • Online trainings will be given to board members – similar to the training teachers complete in August. I will be contacting board members to get some information in the next couple weeks.

4.0 ADJOURNMENT

Public Session Call to Close: 8:31 PM

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting – May 26, 2020

Posted by on May 18, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

May 26, 2020

Remotely Via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION– Bridgeway Contracting

1.1 Public Session Call to Order: 

1.2 Attendance:

_x__ Julie Curry

__x_ Beau Garner

__x_ Rita Fisher

___ Stacey Kelso – absent due to illness

_x__ Julie Valencia

__x_ Jessica Cardwell, Director

__x_ Laurie Cardwell, Director

1.2 Approval of agenda – Agenda approved as written.

1.4 Approval of minutes –April meeting minutes approved as written.

1.5 Schedule the next meeting – Tuesday, June 16th at 7pm

  1. Budget
    1. Financial Review – Everyone has received and reviewed their packets.

2.0 ACTION DISCUSSION

2.1 PreK update& building contract – The board discussed the PreK class being housed at East Valley Church for the 2020-2021 school year.

2.2 COVID-19 closure updates and planning – The board discussed COVID-19 closure and current status of MVA’s plans for the remainder of the school year and next fall.

2.3 Surplus line item funds – Discussed and no action needed.

2.4 Activity Fee Reimbursement – Rita motion to reimburse $25 of activity fee to each student enrolled at MVA for the full school year. $12.50 will be reimbursed to students joining MVA after January 1st. The reimbursements will go towards 2020-2021 activity fee unless it is already paid. Each family will receive an email. Beau seconds the motion. Motion has unanimously passed.

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report

  • MVA Office hours: Monday – Wednesday 10am – 2pm
  • PreK teacher – Interviewed PreK candidate today.
  • Aide work days – we have had several work days for our aides and they have done great! We are going to use them to move our PreK over to East Valley as well.
  • Kindergarten Teacher– We have started training Kayla Olson (soon to be Devereaux). She is learning our curriculum and how to teach it from Laurie and is close with Erin, so she has been talking with her too.
  • Graduation/Promotion – We were granted the permit for our graduation parade – Saturday, June 13th. Invitations will be mailed out to all MVA families tomorrow.
  • Final turn in and drop off day is Thursday, June 11th from 11 – 1pm.
  • Annual Report – Jessica presented the Annual Report to the Lowell School Board on May 11th. The MVA board received a copy of the annual report in the May update.   

4.0 ADJOURNMENT

Public Session Call to Close: Meeting adjourned at 8:00 pm.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More