Board Meeting May 21, 2019 at 7:00 pm

Posted by on May 16, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

May 21, 2019

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

            1.1 Call to Order: 6:00 pm

            1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

            2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

            2.2 Pursuant to ORS 192.660(2)(f)

                        To consider records exempt by law from public inspection.

            2.3 Return to Public Session

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

            3.1 Public Session Call to Order: 7:02 pm

            3.2 Attendance: Julie Valencia, Beau Garner, Julie Curry, Laurie Cardwell, Stacey Kelso, Jessica Cardwell, and Rita Fischer

                        3.2.1 Guests: None

            3.3 Approval of Agenda: Agenda approved with the addition of 5>3 Bylaws Update.

            3.4 Approval of Minutes: Minutes were approved as recorded.

            3.5 Schedule Next Meeting: Due to bond construction, June, July, and August meetings need to be held off campus. The June 25th meeting will be held at Bridgeway Contracting, located at 100 North Moss Street in Lowell. The meeting will start at 6:00 pm.

            3.6 Budget: Board reviewed and discussed the budget.

3.7 Financial Report: Board has received their financial packets and reviewed them.

4.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

5.0 ACTION DISCUSSION

            5.1 Declare Laurelwood playground equipment surplus: Beau motions declare the Laurelwood storm damage playground equipment surplus. Stacey seconds the motion. Motion passes unanimously.

            5.2 Update on bond construction: Attended the ground breaking ceremony, progress is being made.

5.3 Bylaws update: Rita Fischer motions to accept the amended bylaws with requested changes, effective May 21, 2019. Julie Curry seconds the motion. The motion unanimously passed.

6.0 INFORMATION AND STUDY

            6.1 Administrator’s Report

  • Teacher/Staff appreciation was great! The parent committee did a fabulous job and the teacher spotlights were a success.
  • Smarter Balanced testing completed
  • Ground breaking ceremony at LHS on May 13th.
  • Charter presentation to the Lowell School Board on May 13th.
  • Contract renewals and exit interviews scheduled.
  • Phone interviews and in-person interviews have begun for the 5th grade teaching position.
  • Front Desk Safety Seminar – Kelly & Jessica attended
  • End of the year field trip – Defy
  • Jog-a-thon
  • Kindergarten orientation
  • Washington DC group leaves on May 26.
  • 8th grade graduation – June 5th at 6:30 pm and Variety Show is at 7:00 pm.
  • Kindergarten Graduation is June 10th.
  • Preschool graduation is June 11th.
  • ETC Day is June 11th with Food for Lane County.

7.0 ADJOURNMENT

Adjournment: 7:59 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting April 30, 2019 at 7:00 pm

Posted by on May 2, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

April 30, 2019

MVA Modular

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

           1.1 Public Session Call to Order: 7:01 pm

           1.2 Attendance:Julie Valencia, Beau Garner, Rita Fischer, Jessica Cardwell, Laurie Cardwell, and Julie Curry.

                       1.2.1 Guests: No Guests

           1.3 Approval of Agenda: Approve agenda with an addition of 3.5: OSBA Memorandum, 3.6: Bonus for non-rubric staff and 3.7:6th grade position.

           1.4 Approval of Minutes: Approve minutes as recorded.

           1.5 Schedule Next Meeting: May 21, 2019 at 7:00 pm with an executive session starting at 6:00 pm.

           1.6 Budget: Board reviewed and discussed the budget.

1.7 Financial Report: Board has received their financial packets and reviewed them.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

           3.1 Update on bond construction: Construction has begun, office has been moved to modular.

           3.2 Board Rules & Responsibilities: Beau Garner, Julie Valencia, Rita Fischer, and Stacey Kelso are up for re-election at the June board meeting.

           3.3 SMART board for modular: Julie Curry moves to purchase a SMART board for modular. Rita Fischer seconds the motion. Unanimously passed.

3.4 Continued discussion for Laurelwood campus: Laurelwood Campus will close at the end of the 2018-2019 school year. The preschool will be relocating. Location TBA. This closes the continued discussion.

3.5 OSBA Memorandum: Beau Garner moves to accept and sign the Memorandum of understanding between Lowell School District and MVA regarding services provided by OSBA. Julie Curry seconds the motion. Unanimously passed.

3.6 Bonus for non-rubric staff: Funds will be taken from general fund rather than line item.

3.7 6th grade position: The board supports the administrations recommendation for the upcoming 6th grade class for the 2019-2020 school year.

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

  • Nikki returned from maternity leave
  • Overnight field trip – another successful trip!
  • Sate capitol trip with 7th/8th grade – very informative
  • 3rd quarter Honor Roll = 28 HR students and 7 DL students
  • State testing started late April
  • Washington D.C. trip update. All students are fully funded.
  • Laurelwood update
  • Staffing update for 2019-2020
  • OSBA conference app & printed schedule
  • Construction update
  • NRA National School Shield grant being worked on by MVA & Lundy

5.0 ADJOURNMENT

       Adjournment: 8:45 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting March 19, 2019 at 7:00 pm

Posted by on Mar 18, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 19, 2019

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

           1.1 Call to Order- 6:00 pm

            1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

            2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

            2.2 Pursuant to ORS 192.660(2)(f)

                        To consider records exempt by law from public inspection.

            2.3 Return to Public Session

3.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

           3.1 Public Session Call to Order – 7:01 pm

           3.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Jessica Cardwell, Laurie Cardwell, and Stacey Kelso.

                       3.2.1 Guests: Maureen Weathers

           3.3 Approval of Agenda: Approve agenda with an addition of 5.5 LGIP Participate application

           3.4 Approval of Minutes: Approve minutes as recorded

           3.5 Schedule Next Meeting: April 30, 2019 at 7:00 pm

           3.6 Budget: Board reviewed and discussed the budget

3.7 Financial Report: Board has received their financial packets and reviewed them.

4.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

5.0 ACTION DISCUSSION

           5.1 Continue discussion for Laurelwood campus – Discussed options for the upcoming school year.

           5.2 Approve 2019-2020 Budget: Beau Garner moved to approve the 2019-2020 budget as presented. Rita Fischer seconds the motion. Unanimously passed.

           5.3 Approve 2019-2020 Calendar – Stacey Kelso moves to approve the 2019-2020 school calendar as presented. Rita Fischer seconds the motion. Unanimously passed.

           5.4 Approve Moving Money to FFF – Beau Garner moves to transfer $25,000 to the future focus fund for 2018-2019 school year. Stacey Kelso seconds the motion. Unanimously passed.

5.5 LGIP Participate Application: Beau Garner moves to accept the LGIP Participant application. Stacey Kelso seconds the motion. Unanimously passed.

6.0 INFORMATION AND STUDY

            6.1 Administrator’s Report

  • Honor Roll
  • Enrollment
  • Tours with new families throughout February
  • Testing
  • Manners Dinner
  • Teacher Observations
  • Teacher Rubrics
  • Spring ETC Day
  • Spring Electives
  • PACE Day
  • Summer Board Training
  • Preschool
  • Hiring

7.0 ADJOURNMENT

Meeting adjournment: 8:37 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting January 29, 2019 at 7:00 pm

Posted by on Jan 30, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 29, 2019

MVA Modular

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

            1.1 Public Session Call to Order: 7:04 pm

            1.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Stacey Kelso, Jessica Cardwell, and Laurie Cardwell

                        1.2.1 Guests: No guests

            1.3 Approval of Agenda: Agenda accepted with addition of 3.4

            1.4 Approval of Minutes: Minutes approved for December and January meetings.

            1.5 Schedule Next Meeting: February 26, 2019 at 7:00 pm

            1.6 Budget: See attached packet

            1.7 Financial Report: Board has received their financial packets and reviewed them.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

            3.1 PACE Joinder Agreement: Rita Fischer motions to approve the new PACE Joinder Agreement. Julie Curry 2nd the motion. Motion passes unanimously.

            3.2 Discuss 2019-2020 Budget: The Board will continue the discussion at next month’s meeting.

            3.3 Discuss 2019-2020 Calendar: The Board will continue the discussion at next month’s meeting.

3.4 Accept Accuity LLC YE 2018 Audit Review: Beau Garner motions to accept the annual financial year end report for 2018 from Accuity Certified Public Accountant. Julie Curry 2nd the motion. Motion passed unanimously.

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report:

  • Laurelwood campus closure & update
  • Preschool plan for 2019-2020
  • Tours & preparing for open enrollment (2/1-2/15/19)
  • Working with teachers/parents to modify behaviors for a couple students
  • Finalizing field trips for the rest of the school year – end of the year trip booked!
  • Advertising-Facebook, radio, Oregon Family magazine, etc.
  • 2019-2020 budget discussion
  • 2019-2020 calendar – awaiting Lowell SD/University of Oregon, but have a tentative one in place.
  • Boy/Girl talk update
  • Lowell School Board presentation
  • Threat Assessment happening on the Lundy campus this week (1/30-2/1/19)

5.0 ADJOURNMENT

Meeting adjournment: 8:25 pm.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Special Board Meeting January 22, 2019 at 8:00 am

Posted by on Jan 17, 2019 in Board Meetings

Special board meeting agenda:

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 22, 2019

MVA Office

8:00 am – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Office

            1.1 Public Session Call to Order: 8:08 am

1.2 Attendance: Julie Valencia, Beau Garner, Stacey Kelso, Rita Fischer, Julie Curry (via phone) , and Jessica Cardwell

                        1.2.1Guests: None

1.3 Approval of Agenda: Approved

           

          

         

           

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

  1. Action Items: 2019 – 2020 Laurelwood Campus plan for K-5
  • Approve the closure of our Laurelwood K-5 campus.
  • Laurelwood will not be able to accommodate our growth plan.
  • Preschool will remain at the Laurelwood facility.

Motion:  Stacey Kelso motions to close the Laurelwood K-5 campus for the 2019-2020 school year.         2nd:   Julie Curry        Motion unanimously passed

2. Request variance in classroom cap for the Laurelwood group being added to our Lowell campus.

  • Change classroom cap to 22 for this cohort, as they move through our system.
  • No additional students will be added to this class until we drop below 16, current enrollment guidelines would then apply.
  • To adhere to our mission, of student-to-teacher ratio, we will be hiring a ½ time certified teacher if there are between 20-22 students in this cohort.
  • To adhere to our mission, of student-to-teacher ratio, we will be hiring a full time educational assistant if there are between 17-19 students in this cohort.

Motion:  Beau Garner motions to add a variance to the classroom cap-for this cohort only-and adjust it to 22, with no additional students being added to the cohort until the cohort drops below 16.         2nd:   Rita Fischer        Motion unanimously passed.

Meeting adjournment: 8:13 am

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