Board Meeting – June 16, 2020

Posted by on Jun 11, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

June 16th, 2020

Remotely Via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – ZOOM Meeting

1.1 Public Session Call to Order:  7:05 PM

1.2 Attendance:

_x__ Julie Valencia, President

_x_ Beau Garner, Vice President

_x__ Rita Fisher, Board Member

_x__ Stacey Kelso, Board Member

_x__ Julie Curry, Secretary

_x__ Jessica Cardwell, Director

_x__ Laurie Cardwell, Director

  1.  Approval of agenda – Agenda approved as written.
    1. Approval of minutes –  Approved with changes: “I presented to the district” and “ I presented to you”, change to Jessica instead of “I” and “to the Board” instead of “you”.
    1. Schedule the next meeting August 11, 2020 @ 7:00 pm
    1. Budget – discussed

1.7 Financial Review – Everyone has received and reviewed their packets.

2.0 ACTION DISCUSSION

2.1 Director contract renewal:

Julie Curry motioned to approve the Director and Assistant Director’s 2020-2021 contracts. Stacey Kelso seconded the motion.  Motion unanimously passed

2.2 Re-election of Julie Curry to a two-year position as secretary:

Rita Fischer motioned to reappoint Julie Curry for a 2-year position as secretary.

Stacey Kelso seconded the motion.  Motion unanimously passed.

2.3 East Valley Church building contract:

Rita Fischer motioned to accept the contract with East Valley Church for 2020 – 2021. Julie Curry seconded the motion.  Motion unanimously passed.

2.4 Addendum to charter contract to include PreKindergarten: Beau Garner motioned to approve the addendum to the Mountain View Academy Charter contract to include Prekindergarten, Rita Fischer seconded the motion.  Motion unanimously passed.

2.5 Staff only insurance premiumsBeau Garner motioned to approve the increase of employee only insurance premium up to $500. Rita Fischer seconded the motion.  Motion unanimously passed.

2.6 2020 – 2021 COVID guidelines – discussed

2.7 Department of Education’s Title IX Final Rule – discussed

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report:

Wrapping up the 2019-2020 school year

  • Moved PreK program to East Valley & hired teacher
  • Sanitized all supplies/curriculum that returned to MVA
  • Resetting up classrooms after deep cleaning
  • Working through the financials with Maureen
  • Painting being done in hall

OSBA Board President Webinar updated by Julie V.

Board Training

  • We won’t be going to the OSBA training in July this year.
  • Two-past, Title IX webinar offered to all board members
  • Online trainings will be given to board members – similar to the training teachers complete in August. I will be contacting board members to get some information in the next couple weeks.

4.0 ADJOURNMENT

Public Session Call to Close: 8:31 PM

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting – May 26, 2020

Posted by on May 18, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

May 26, 2020

Remotely Via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION– Bridgeway Contracting

1.1 Public Session Call to Order: 

1.2 Attendance:

_x__ Julie Curry

__x_ Beau Garner

__x_ Rita Fisher

___ Stacey Kelso – absent due to illness

_x__ Julie Valencia

__x_ Jessica Cardwell, Director

__x_ Laurie Cardwell, Director

1.2 Approval of agenda – Agenda approved as written.

1.4 Approval of minutes –April meeting minutes approved as written.

1.5 Schedule the next meeting – Tuesday, June 16th at 7pm

  1. Budget
    1. Financial Review – Everyone has received and reviewed their packets.

2.0 ACTION DISCUSSION

2.1 PreK update& building contract – The board discussed the PreK class being housed at East Valley Church for the 2020-2021 school year.

2.2 COVID-19 closure updates and planning – The board discussed COVID-19 closure and current status of MVA’s plans for the remainder of the school year and next fall.

2.3 Surplus line item funds – Discussed and no action needed.

2.4 Activity Fee Reimbursement – Rita motion to reimburse $25 of activity fee to each student enrolled at MVA for the full school year. $12.50 will be reimbursed to students joining MVA after January 1st. The reimbursements will go towards 2020-2021 activity fee unless it is already paid. Each family will receive an email. Beau seconds the motion. Motion has unanimously passed.

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report

  • MVA Office hours: Monday – Wednesday 10am – 2pm
  • PreK teacher – Interviewed PreK candidate today.
  • Aide work days – we have had several work days for our aides and they have done great! We are going to use them to move our PreK over to East Valley as well.
  • Kindergarten Teacher– We have started training Kayla Olson (soon to be Devereaux). She is learning our curriculum and how to teach it from Laurie and is close with Erin, so she has been talking with her too.
  • Graduation/Promotion – We were granted the permit for our graduation parade – Saturday, June 13th. Invitations will be mailed out to all MVA families tomorrow.
  • Final turn in and drop off day is Thursday, June 11th from 11 – 1pm.
  • Annual Report – Jessica presented the Annual Report to the Lowell School Board on May 11th. The MVA board received a copy of the annual report in the May update.   

4.0 ADJOURNMENT

Public Session Call to Close: Meeting adjourned at 8:00 pm.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting – April 28, 2020

Posted by on Apr 22, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

April 28, 2020

ZOOM Teleconference

7:00 pm – Public SessionText Box: The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF SESSION– Zoom Teleconference

1.1 Session Call to Order: 7:04pm

1.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Julie Curry, Board Secretary

Rita Fisher, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

  1. Approval of agenda – approved as written
    1. Approval of minutes – March 31, 2020 – minutes were approved with the modifications made in the “formal observation” section of the 3/31 meeting.
    1. Schedule the next meeting – May 26th, 2020 at 7pm
    1. Budget – Budget was reviewed and discussed

1.7 Financial Review – Board has received and reviewed their financial packet.

2.0 ACTION DISCUSSION

2.1 Activity Fee Refund Request – Activity fee reimbursement was discussed and the board decided to wait until June, when they had data to make an informed decision.

2.2 2018-2019 ADM Adjustment – we received notice from the state regarding an adjustment for the 2018 – 2019 school year. It was a negative impact on our 2019 – 2020 budget.

2.3 2019-2020 ADM Adjustment – we received notice from the state that they would be using our December 2019 numbers for ADM dispersal for the remainder of the year. We hope for a favorable adjustment in May 2021.

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report

  1. Distance Learning update– The transition continues to be difficult, but our staff is doing amazing.
  • Engaging our community – we are working on different ways to engage our community and keep the energy up. We had estimation jars, Kona Ice, a Family Talent Show (coming soon), etc.
  • Preschool/PreK location search – The House has accepted our Preschool for next year. However, there were a few changes and we now have a meeting with them on 5/3.
  • Grant & Budget– The SIA will not be dispersed for the 2020 – 2021 school year. We are making changes to our budget to accommodate this change.  
  • ODE updates
  • Kindergarten Position – We announced to our staff that Erin will not be returning next year and we have filled the Kindergarten position for 2020-2021.
  • Graduation/Promotion – We are working on the planning of a parade.
  • Turn in/Drop off day #2. Our 3rd drive thru/pick up day is scheduled for May 19th.
  • Middle School Master Schedule – we are working on updating our MS schedule to make the morning less chaotic. We want to add in a “planning period” where we teach the student how to plan their week.

4.0 ADJOURNMENT

 Session Call to Close: meeting called to close at 8:03pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.


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Board Meeting 3-31-20, via Zoom

Posted by on Mar 30, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

March 31st, 2020

Remotely Via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

2.0 OPENING OF PUBLIC SESSION– Bridgeway Contracting

2.1 Public Session Call to Order: 7:06pm meeting called tor order.

2.2 Attendance:

_X_ Julie Curry

_X_ Beau Garner

_X_ Rita Fisher

___ Stacey Kelso (absent due to illness)

_X_ Julie Valencia

_X__ Jessica Cardwell, Director

_X_ Laurie Cardwell, Director

2.3 Approval of agenda – Agenda approved as written.

  • Approval of minutes – February 28, 2020 – Minutes approved as written.
    • Schedule the next meeting – April 28th @ 7pm.
    • Budget – Discussed.
    • Financial Review – Everyone has received and reviewed their packets.

3.0 ACTION DISCUSSION

3.1 Adopt corrective action plan on audit deficiency finding – Rita Fisher makes a motion to accept the corrective action plan for the Secretary of State Audit Deficiency findings for the 2018 – 2019 school year. Julie Curry seconds the motion. Motion has unanimously passed.

3.2 COVID-19 closure updates and planning – discussion around the current closure, ODE mandates, and what the MVA plan looks like during this closure.

3.3 Student Investment Account – discussion around the SIA grant, our submission, and information from the ODE on the date being pushed back.

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report:

  • Preschool/PreK location search – We have been accepted by one site (East Valley) and a preliminary acceptance of another (the House).
  • Preschool & PreK  through the closure. We are not charging any of our families during the closure, but we will continue providing supplies, resources, and activities. We have purchased a lot of things for these kids to do at home and to help the parents navigate learning from home.
  • Liz Lesch – Liz was set to take over for Amy after spring break. With the school closure, we are continuing to employ her to put together the activities and resources for the families. This ensures Liz has an income and she works closely with Amy to navigate this.
  • Equity – As we moved to virtual learning, we had to make sure to supply technology and internet to families that did not have either or enough.
  • Our plan for the closure – We have moved to Google Classroom and ZOOM for our Virtual Learning model. Teachers are recording lessons on Google Classroom and will check in (live) via ZOOM. 
  • “Supplemental Learning” – The state has mandated that each school supply students with “supplemental learning”. Each school/district has chosen to define supplemental learning differently. You will hear LOTS of different models because the state has not defined this for schools but left it for schools to define for themselves.   
  • Staffing – We have met with our teachers twice and our aides. The teachers responded well to all of the changes and once we got our teachers working on the new model, we were able to meet with our Aides and get them in place to support the teachers. All of our teachers and aides know that they are being paid throughout this process for doing a different job.  
  1. State Testing: ODE will suspend implementation of the statewide summative assessments in English language arts and math in grades 3 through 8 & 11 and science in grades 5, 8, & 11 for the 2019-20 school year (pending any required changes to ORSs and OARs).  
  • Grant & Budget– we have finished our grant and presented to the district on March 10th. We had to make some edits and resubmit in a format that they wanted.It is now complete.
  • Formal Observations – Our formal observations were nearly completed before the closure. We had a couple left. With all of this craziness, we just went ahead and canceled their observations and went through the contract meeting without it. They didn’t need that hanging over their head.
  • Overnight Field Trip – This has been moved to May, with hopes that we will return to school.

5.0 ADJOURNMENT

Public Session Call to Close: Meeting adjourned at 7:34pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting Feb. 25, 2020

Posted by on Feb 19, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

February 25, 2020

Bridgeway Contracting

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSION – Bridgeway Contracting

1.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related to performance of the chief executive officer of any public body, a public

1.2 Pursuant to ORS 192.660(2)(f)

The Mountain View Academy board considered the items reflected on the Executive Session Agenda and no action was taken.

2.0 OPENING OF PUBLIC SESSION– Bridgeway Contracting

2.1 Public Session Call to Order:

2.2 Attendance:

_x__ Julie Curry

_x__ Beau Garner

_x__ Rita Fisher

_x__ Stacey Kelso

_x__ Julie Valencia

_x__ Jessica Cardwell, Director

_x__ Laurie Cardwell, Director

2.3 Approval of agenda: Approved agenda as written.

  • Approval of minutes – January 28, 2020: Approved with no changes.
    • Schedule the next meeting: March 31, 2020 at 7pm.
    • Budget: Board reviewed and discussed budget.
    • Financial Review: Board has received and reviewed financial packets.

3.0 ACTION DISCUSSION

3.1 Accept Director review: Beau conducted the annual review of the Director, compiled the data from the Board, as well as staff. He then provided a narrative on all the information gathered, accompanied by his inputted data into a spreadsheet. Rita moves to accept the directors review, Beau seconds, directors review was unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report

  1. Preschool/PreK location search – We do not have a location locked down. We went ahead and enrolled students. Without advertising we had 21 PreK students enroll (a lottery and 7 preschool students). We also had 5-6 calls over the last two days.
  2. Calendars – Our calendar differs from the Lowell School District’s for the 2020 – 2021 school year.  We are starting the week before Labor Day and they are starting after & we will finish school one week prior to them.
  3. Every Student Succeeds Act – We are currently working on the application and budget. Our due date is April 15th.
  4. Observations – We created opportunity for our teachers to observe one another throughout the month of February.
  5. Formal Observations – we will begin formal observations (February & March) in the next couple weeks, followed closely by contract renewals (April)
  6. Grant budget – we are going to start working on this with Maureen. We have created our grant budget and we will be creating a new line item (SIA Grant)

5.0 ADJOURNMENT

Public Session Call to Close: 8:18 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting January 28, 2020

Posted by on Jan 16, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 28, 2020

Bridgeway Contracting

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – Bridgeway Contracting

            1.1 Public Session Call to Order: 7:00 pm

            1.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Jessica Cardwell, Laurie Cardwell, and Stacey Kelso.

                        1.2.1 Guests: Maureen Weathers, 7:30 pm

            1.3 Approval of Agenda: Approved with no changes.

            1.4 Approval of Minutes: Approved with no changes.

            1.5 Schedule Next Meeting: Executive Session 5:45 pm, Board Meeting 7pm.

            1.6 Budget: Board reviewed and discussed.

1.7 Financial Report: Board has received and reviewed financial packets.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

            3.1 Administration Roles: Jessica presented to the board administrative roles, explaining further time expectations of the director’s position, and the importance of keeping a part time assistant director for the time being to help with the workload.

            3.2 Approve 2020-2021 budget: Beau motions to approve the proposed 20-2021 budget, Julie C. seconds the motion, motion unanimously passed.

            3.3 Discuss 5-year budget: Board discussed with Maureen.

            3.4 Approve 2020-2021 calendar: Julie C. motions to approve the 20-2021 school calendar, Stacey seconds, motion unanimously passed.

            3.5 ESSA update: A contract will be made between MVA and Lowell School District outlining a 5% grant management fee to be given to the Lowell School District each year of the grant.

            3.6 Preschool update: Search for a location continues for next year. Going forward with enrollment and communicating to those enrolling about the location search.

             3.7 Discuss board training opportunities: Summer Board Conference in Bend July 10-12, 2020. Another option would be half day board workshop bringing OSBA members discussing targeted topics to the board.

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

  • Preschool/PreK location search – We are still working on a location for 2020 – 2021. We are going to move forward with enrollment – being transparent about our building location issue.
  • 5 – year budget – we have created a 5-year budget to show that the changes we want to make are sustainable.
  • 2020 – 2021 calendar – We have created our 2020-2021 calendar and planned field trips for 20-21.
  • Every Student Succeeds Act – our application has been accepted & we have been notified of how much we are to receive. Our next step is working on our contract with the district, followed by more of the application process. It sounds like the next step is pretty in-depth.
  • Field Trips – We have scheduled lots of new ones for this year.
  • In February we will start having our staff observe one another. We are excited to get them into one another’s classroom and feel like this will make us stronger.
  • Tours – we had our first tour in early January, and we are gearing up for a busy February as our 2020 – 2021 enrollment window opens up.
  • Reworking our character traits each month – adding in social emotional learning lessons, group meetings, how to be a good friend, etc.
  • Advertising – we are holding off on too much of this until our Preschool location is secured.
  • Boy & Girl talk – went GREAT! Each year we get a little bit better

5.0 ADJOURNMENT

Public Session Call to Close: 8:32 pm.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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