Board Meeting June 22, 2021

Posted by on Jun 22, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

June 22, 2021

6:00pm – Executive Session

7:00pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSIONMountain View Academy Activity Room

Executive session called to Order at 6:17pm

  1. Director Addendum – Pursuant to ORS 192.660(2)(i)
  2. Classified Staff – Pursuant to ORS 192.192.660(2)(f)

Executive session called to close at 6:46pm

2.0 OPENING OF PUBLIC SESSION –

            2.1 Public Session Call to Order: 6:12pm public session called to order. Due to an unforeseen medical situation, we are moving 4.6 and 4.7 to the beginning of the agenda, before beginning our executive session.

6:17pm break for executive session.

7:01pm reconvene to public session.

            2.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stephanie Johnson, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests:

2.3 Approval of Agenda: Agenda has been approved as written.

            2.4 Approval of Minutes: Approved as written

            2.5 Schedule Next Meeting: Meeting scheduled for August 17th at 7:00pm. Board will go over the 2021-22 Blueprint with the Directors during this meeting.

2.6 Budget: Budget was discussed.

– Two grants are in the budget (CDL & ESSER1), totaling $31,000 and two grants (ESSER 2 & 3) were saved for next year.

–  Maureen is currently working on the SIA grant – June 30 deadline.

– Discussed carryover amount

– Julie V. brought up the topic of moving $25,000 or more to the Future Focus Fund, as technology from our previous (2015) grant is needing to be replaced. Board agreed by discussion to transfer funds based on the recommendation from the business office.

2.7 Financial Report: Board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

4.0 ACTION DISCUSSION

4.1 Accept Director Addendum 2020-21 School Year – Rita Fischer motions to accept the Director Addendum for the 2020 – 2021 school year. Stephanie Johnson seconds the motion. The motion has unanimously passed.

4.2 Beau Garner – 2-year term as VP – Stacey Kelso motions that Beau Garner reappointed for a 2-year term, expiring in June 2023. Rita Fischer seconds the motion. The motion unanimously passed.

4.3 Rita Fischer – 2-year term as member – Beau Garner motions to that Rita Fischer is reappointed for a 2-year term, expiring in June 2023. Stacey Kelso seconds the motion. The motion unanimously passed.

4.4 Stacey Kelso – 2-year term as member – Stephanie Johnson motions that Stacey Kelso is reappointed to a 2-year term, expiring in June 2023. Rita Fischer seconds the motion. The motion unanimously passed.

4.5 Julie Valencia – 2-year term as President – Beau Garner motions that Julie Valencia is reappointed to a 2-year term, expiring in June 2023. Rita Fischer seconds the motion. The motion unanimously passed.

4.6 Accept resignation from Julie Curry. Resigning with 1 year left in term position, as previously noted in 6/2020. Julie Curry submitted a resignation letter via email. Rita Fischer motions to accept Julie Curry’s resignation and Stacey Kelso seconds the motion. Motion has unanimously passed.

4.7 Vote in Stephanie Johnson as board member for the remainder of appointed term vacated by Julie Curry, to expire 6/2022. Rita Fischer motions to add Stephanie Johnson as a board member for the remainder of Julie Curry’s term. Beau Garner seconds the motion. The motion unanimously passed.

5.0 INFORMATION AND STUDY

5.1 Board Chair report

  • “Thank you’s” to those that help us get where we need to be.
  • Reminder about summer trainings
  • Virtual Summer Board Conference – bring what you learn back to the Board meeting in August.

5.2 Administrator’s Report

  • Financial
  • 2021 – 22 Pre-Kindergarten update
  • 17 students in the 21/22 Pre-Kindergarten class. We held one spot for a student to be held back but a 2nd needed another year of PreK to be ready for Kindergarten. Neither student will pay tuition this second time. We don’t want tuition to ever impact the decision to do what is academically right for the child.  
  • 8th grade Graduation
  • Staffing update
  • 2021 – 22 Guidance
  • Grants

            5.3 Stacey Kelso presentation – Training on confidentiality

6.0 ADJOURNMENT

Public Session Call to Close: 8:01pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting May 25, 2021

Posted by on May 24, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

May 25, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 6:58pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President (Absent)

Rita Fisher, Board Member

Stacey Kelso, Board Member (Via Zoom)

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests: Stephanie Johnson

1.3 Approval of Agenda: Agenda is approved as written.

            1.4 Approval of Minutes: April minutes have been approved as written.

            1.5 Schedule Next Meeting: June 22, 2021 @ 7pm, with an executive session starting at 6pm.

1.6 Budget: Board discussed budget.

1.7 Financial Report: Board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Annual Report 2020 – 2021 – Jessica and Laurie presented the 2020-2021 annual report which was presented to the Lowell School Board on Monday and will be submitted to the Oregon Department of Education.

3.2 Activity Fee DiscussionRita Fischer motioned to approve that the surplus activity fee money is reimbursed $50/student – or 1/5 of the total activity paid – for each Kindergarten – 8th grade student for the 2020 – 2021 school year. Julie Curry seconded the motion. The motion was unanimously was passed.

3.3 Declare six (6) printers as surplus  – Julie Curry motions to declare the six printers as surplus, Rita Fischer has seconded the motion. The motion was unanimously passed.

3.4 Declare thirteen (13) LG Tribute Empire phones as surplus –  Rita Fischer motions to declare thirteen LG Tribute Empire phones as surplus. Stacey Kelso seconds the motion. The motion has unanimously passed.

4.0 INFORMATION AND STUDY

4.1 The History of MVA – Presented by Laurie Cardwell

4.2 Media & Social Media 101 – Presented by Rita Fischer

4.3 Board Chair report:

  • Process for on boarding a new member
  • Update on staff cards
  • Annual report
  • Possible executive session next month to wrap up finances.

4.4 Administrator’s Report :

  • Back to School Orientation – August 25th.
  • Copier/Printers being replaced in June
  • Completed California Achievement Testing
  • Completed Smarter Balanced Testing
  • Pre-Kindergarten update
  • Placement testing students for the 2021-2022 school year is complete.
  • Graduations & promotions update
  • Grant progress & updates

5.0 ADJOURNMENT

Public Session Call to Close: 8:31 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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April 27, 2021 Board Meeting

Posted by on Apr 21, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

April 27th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

1.1 Public Session Call to Order: 7:04pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary – Absent

Beau Garner, Board Vice President

Rita Fisher, Board Member – Arrived at 7:19pm.

Stacey Kelso, Board Member via Zoom

Jessica Cardwell, Director

Laurie Cardwell, Director – Absent

                        1.2.1 Guests – Stephanie Johnson

1.3 Approval of Agenda: Strike 4.1 from the agenda and add it to May’s agenda. With the noted change, agenda approved.

            1.4 Approval of Minutes: March minutes approved as written.

            1.5 Schedule Next Meeting:  May 25th,  7pm, unless an executive session is needed.

1.6 Budget: The budget was discussed.

1.7 Financial Report: The board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Approve the 2021 – 2022 Budget – Rita Fischer moves to approve the 2021 – 2022 budget. Beau Garner seconds the motion to approve the 2021 – 2022 budget. Motion unanimously passed.

3.2 Approve FT Director and PT Director 2021-2022 contracts –

Beau Garner moves to approve the Full Time Director contract for the 2021 – 2022 school year. Stacey Kelso seconds the motion. Motion unanimously passed.

Rita Fischer motions to approve the 2021 – 2022 Part Time Director contract. Beau Garner seconds the motion. Motion unanimously passed.

4.0 INFORMATION AND STUDY

4.1 The History of MVA – Presented by Laurie Cardwell (moved to May meeting)

4.2 Administrator’s Report

  • Staff update
  • Terra Nova Testing (K-8th)
  • Smarter Balanced Testing (3rd-8th)
  • ESSER grants
  • Comprehensive Distance Learning grants
  • SIA grant

5.0 ADJOURNMENT

Public Session Call to Close: 7:47pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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March 2021 Board Meeting

Posted by on Mar 15, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 16th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:04pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

                        1.2.1 Guests: Stephanie Johnson & Maureen Weathers

1.3 Approval of Agenda: Agenda is approved as written.

            1.4 Approval of Minutes: Minutes have been approved as written.

            1.5 Schedule Next Meeting: April 27, 2021 at 7pm

1.6 Budget: Board discussed budget.

1.7 Financial Report: Board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 2021 – 2022 Budget – Discussed proposed budget, Board decided to review at next meeting, as more would be finalized.

3.2 Declare three SWIVL sets surplus – Rita motioned to accept three SWIVL sets at surplus, Stacey seconds the motion; motion was unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Board Chair Report:

  • Answered questions from previous meeting
  • Led discussion on adding workshops to our meetings
  • Presentation on what constitutes a board meeting, social media information, etc.

4.2 Administrator’s Report:

  • Enrollment update
  • ESSER grant & SIA grant documentation update
  • State testing update
  • Staffing update
  • Governor’s guidance information
  • Oregon legislature information.

            4.3 Financial Presentation by Maureen Weathers: Maureen presented to the Board information about grants and answered questions about the budget.

5.0 ADJOURNMENT

Public Session Call to Close: 8:30pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant

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February 2021 Board Meeting

Posted by on Feb 17, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting – MVA Activity Room

February 23rd, 2021

6:00pm – Executive Session

7:00pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSION Mountain View Academy Activity Room

  1. Pursuant to ORS 192.660(2)(i)
    1. Pursuant to ORS 192.192.660(2)(f)

2.0 OPENING OF PUBLIC SESSION –

            2.1 Public Session Call to Order: 7:04pm

            2.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (Via ZOOM)

Jessica Cardwell, Director

Laurie Cardwell, Asst. Director

                        1.2.1 Guests: N/A

            2.3 Approval of Agenda: Approved as written

            2.4 Approval of Minutes: Approved as written

            2.5 Schedule Next Meeting: March 16, 2021. 7pm.

2.6 Budget: Board discussed budget

2.7 Financial Report: Board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

4.0 ACTION DISCUSSION

4.1 Accept the 2020 -2021 Director review – Beau Garner conducted the annual review of the Director, compiled the data from the Board, as well as the staff. He then provided a narrative on all the information gathered, accompanied by a spreadsheet of data. Rita Fischer moves to accept the 2020-21 Director’s review. Julie Curry seconds. Director Review unanimously passed.

4.2 Continued discussion of the 2021 – 2022 budget – Board discussed and will continue to review at the March board meeting.

4.3 Discussion regarding 2021 board candidates – Board reviewed the four applications received and discussed the candidates.

5.0 INFORMATION AND STUDY

5.1 Board Chair Report

  • Researched and responded to application question asked by the Board at last month’s meeting.
  • Provided answer to confidentiality question asked by the Board at last month’s meeting.
  • Discussed adding a training/workshop, as we onboard our new member.
  • Discussed a School Board Operating Agreement and creating one for the MVA board.

5.2 Administrator’s Report

  • Honor Roll
  • Enrollment
  • 2021 Lottery
  • Pre-Kindergarten hiring process
  • Staff update
  • 2021-2022 contract meetings will begin in March

6.0 ADJOURNMENT

Public Session Call to Close: 8:20pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant

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January 2021 Board Meeting

Posted by on Jan 21, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 26th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:00 pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director (absent)

                        1.2.1 Guests: N/A

            1.3 Approval of Agenda: Agenda approved as written.

            1.4 Approval of Minutes: December minutes approved as written.

            1.5 Schedule Next Meeting: February 23rd, 2021 @7pm. Executive session will begin at 6pm.

1.6 Budget: Board discussed budget.

1.7 Financial Report: Board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Additional days for Assistant Director – Through COVID-19, additional days are needed to extend the Assistant Director’s contract. Rita Fischer motioned for the addendum of additional days to be added to the Assistant Director’s contract to be approved. Beau seconded the motion. The motion was unanimously passed.

3.2 Preliminary discussion of the 2021 – 2022 budget – Board discussed preliminary 2021-2022 budget.

3.3 Approval of the 2021 – 2022 school calendar – Stacey Kelso moves to accept the 2021-2022 school calendar. Julie Curry seconds the motion. The motion unanimously passed.

3.4 Review FY End 2020 audit – Reviewed and discussed findings of 2020 audit. Beau Garner motioned to accept the 2020 Fiscal Year End 2020 audit. Rita Fischer seconds the motion. Motion was unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Board Chair report :

  • Staff Survey
  • Board Survey
  • Board Vacancy Applications
  • Complaint Procedure Update

4.2 Administrator’s Report:

  • Metrics
  • Screening Process Update
  • Advertising Plan
  • In-Person Learning Update
  • ESSER Grant Update
  • SIA Grant
  • Tours
  • Open Enrollment for 2021-2022
  • Pre-K Position Opening
  • Staff Wellness Update

5.0 ADJOURNMENT

Public Session Call to Close: 8:13pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More