Emergency Board Meeting 4/25/18 at 2:45 pm

Posted by on Apr 25, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

April 30, 2018

MVA Director’s Office

2:45 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Director’s Office

1.1 Public Session Call to Order – Meeting is called to order at 2:45pm by Julie Valencia

1.2 Attendance: Laurie Cardwell, Jessica Cardwell, Julie Valencia, Rita Fischer, Beau Garner, and Stacey Kelso

1.2.1 Guests: None

1.3 Approval of Agenda – Laurie Cardwell would like to add 3.2  School Security.  Agenda approved.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve 2018-2019 Budget – The budget could not be approved at the 4/24/18 meeting due to (technical) spreadsheet issues.           

Budget has been updated and corrected.  Upon further review, one line item has been adjusted today to reflect accurate number.  Beau Garner moves to accept budget with todays noted changes.  Rita Fischer seconds the motion.  The motion has unanimously passed.

3.2 School Security – Laurie leads discussion regarding lethal/non-lethal neutralizing solutions as a possible way to neutralize an armed intruder.  The board grants permission for Laurie to approach the district and begin discussions about lethal/non-lethal neutralizing solutions, and to gather data and pertinent information from staff/parents.  Data to be presented to board for further discussion/review.  Stacey moves to approve Laurie to approach the district regarding lethal/non-lethal neutralizing solutions.  Rita seconds the motion.  The motion has unanimously passed.

4.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 3:29pm

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Board Meeting April 24, 2018 at 7:00 pm

Posted by on Apr 17, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

April 24, 2018

MVA Modular

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

1.1 Public Session Call to Order – Meeting is called to order by Julie Valencia at 7:03pm.

1.2 Attendance: Laurie Cardwell, Jessica Cardwell, Beau Garner, Rita Fischer, Julie Curry & Julie Valencia.

1.2.1 Guests: None

1.3 Approval of Agenda – Addition of action discussion item 3.5

1.4 Approval of Minutes – Previous minutes are approved as recorded.

1.5 Schedule Next Meeting – May 22nd @ 7pm

1.6 Budget – Laurie went over the budget with the board.

1.7 Financial Report – Everyone has received their financial packet and has had the chance to review it.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve 2018-2019 Budget – The budget cannot be approved due to (technical) spreadsheet issues.

3.2 Approve Raptor Technology – Information was provided to the board on Raptor Technology and the board has directed Laurie to take the next step and talk with Lowell Administration.

3.3 Approve MOU from OSBA – The board received a copy of the MOU. Rita Fischer moves to approve the MOU from OSBA. Beau Garner seconds the motion. The motion has unanimously been approved.

3.4 Discuss PACE Summer Board Training – Summer board training information was given.

3.5 Armed Intruder Non-Lethal – Neutralizing Solution – Laurie presented a non-lethal option as a possible way to neutralize an armed intruder. The board grants permission for Laurie to approach the district and begin discussions about a non-lethal – neutralizing solution. Rita Fischer moves to approve for Laurie to approach the district. Julie Curry seconds the motion. The motion has unanimously passed.

 

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report

  • Final Grant Report
  • Final Budget Revision
  • Overnight Field Trip
  • State Testing
  • Starting Contract Renewals
  • Begin looking for 1st grade teacher
  • End of Year Field Trip
  • DC Trip
  • Kindergarten Orientation
  • End of Year Performance
  • Continued Mentoring
  • Annual Report to Lowell SD

5.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 8:42pm

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Board Meeting March 20, 2018 at 7:00 pm

Posted by on Mar 13, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 20, 2018

MVA Modular

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

1.1 Public Session Call to Order – 7:06pm meeting called to order by Julie Valencia.

1.2 Attendance: Rita Fischer, Julie Valencia, Beau Garner, Stacey Kelso, Julie Curry, Laurie Cardwell, and Jessica Cardwell.

1.2.1 Guests: None

1.3 Approval of Agenda – Agenda has been approved with the addition of 3.4.

1.4 Approval of Minutes – Minutes have been approved with spelling changes.

1.5 Schedule Next Meeting – April 24th, 2018 at 7:00pm

1.6 Budget – Laurie reviews the budget. Our budget has taken a hit. The state made some adjustments and took a chunk from our budget.

1.7 Financial Report – Board members have received their financial report and have the chance to review it.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve Calendar – Calendar has been updated to match the Lowell SD calendar for Christmas break. Beau moves to accept the calendar. Julie Curry seconds the calendar.

The 2018 – 2019 calendar has been approved unanimously.

3.2 Approve New Policy – See attached policy to be added to MVA School Policy.

Rita moves to approve the new policy, as written. Stacey seconds the policy, as written.

The new policy has unanimously passed.  

3.3 Continue Discussion on Security Options – Laurie brought information on Raptor Technologies & discussed various options. We are continuing the discussion on how to keep our campus secured and students protected.

3.4 Discuss 2018 – 2019 budget – The board discussions on the 2018 – 2019 budget and talked about the adjustments made by the state and the budget adjustments that we would like to see made.

 

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report

  • Teacher incentives rolled out
  • Formal observations – completed this week
  • PACE insurance pre-loss incentive-finished, 5% policy refunded
  • Final grant report in progress. One more month to complete
  • Mentoring continues
  • Upcoming field trips – overnight/end of year
  • Looking at contract renewals with added incentives
  • DC trip fundraising

 

5.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting has been adjourned at 8:42pm

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Board Meeting February 27, 2018 at 7:00 pm

Posted by on Feb 21, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

February 27, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order –

1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – Public session called to order at 7:01pm

3.2 Attendance: Beau Garner, Rita Fisher, Julie Valencia, Stacey Kelso, Laurie Cardwell, and Jessica Cardwell

3.2.1 Guests: No guests

3.3 Approval of Agenda – The agenda has been approved with the noted changes (5.4, 5.5 and 5.6)

3.4 Approval of Minutes – minutes have been approved with noted changes (typos near the end of meeting notes)

3.5 Schedule Next Meeting – March 20th, 2018 at 7pm

3.6 Budget – The budget for 2017-2018 is attached.

3.7 Financial Report– The board members have had the opportunity to read through the financial report. The MVA board has reviewed and accepted the budget presented them.

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

No public comment

5.0 ACTION DISCUSSION

5.1 Discuss 2018-2019 Budget – Discussed changes made to the proposed budget. This item has been tabled until changes are made and we get clarification from Maureen.

 

5.2 Calendar Options – waiting for Lowell and U of O

 

5.3 Approval of New Board Member – Three applications have been submitted for the open MVA board position.

Beau Garner moves to accept Julie Curry to the MVA Board.

Rita Fisher 2nds it.

Julie Curry has unanimously been voted onto the board.

 

5.4 Incentive rubric – Laurie presented the incentive rubric to the MVA board & explained the various categories in more detail.

Rita Fisher moves to accept the incentive rubric.

Stacey Kelso seconds the motion.

The motion has unanimously passed.

 

5.5 Vote on the Administrator review – The board conducted the yearly evaluation of the director and presented it to the board members. Data has been given to all board members. Beau conducted the annual review, compiled the data from the board, as well as staff, and has provided us with a narrative on all the information gathered.

Beau Garner moves to accept the directors review.

Rita Fisher seconds it.

The Administrator review has been unanimously accepted.

 

5.6 Security Options – Mountain View Academy School Board will be looking into the process of meeting with the Lowell School Board over safety options for our campus. Julie Valencia has been commissioned to speak with Michelle Stephens to find out how to arrange a roundtable discussion with both boards.

 

 

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report

  • Enrollment Window
  • Lottery
  • Planning Formal Diner/Field Trip
  • Teacher – Changes to Classroom
  • Teacher Incentives/Walt + Presentation to Lowell School Board
  • Maternity Leave – Substitute
  • Facebook Parent Group
  • PACE Insurance Pre-loss Incentive
  • Final Grant Submission
  • Final Grant Report
  • Mentoring

7.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 8:42pm

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Board Meeting January 23, 2018 at 7:00 pm

Posted by on Jan 18, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 23, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order: 6:00 pm

1.2 Public Comment on Executive Session topics

 

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

 

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – 7:40 pm

3.2 Attendance: Board Members – Julie Valencia, Beau Garner, Stacey Kelso, and Chris Curry

Administrators: Laurie Cardwell & Jessica Cardwell

3.2.1 Guests: None

3.3 Approval of Agenda: Added action item 5.5 Enrollment Policy Addition.  Approved.

3.4 Approval of Minutes: November minutes approved.

3.5 Schedule Next Meeting: February 27, 2018 at 7:00 pm

3.6 Budget: Laurie has covered the budget for the remainder of the 2017-2018 school year.  Discussed about wrapping up the grant and how it has gone.  The grant ends January 25, 2018.

3.7 Financial Report: Financial documents have been reviewed thoroughly.

 

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

5.0 ACTION DISCUSSION

5.1 Discuss 2018-2019 Budget: Laurie provided a preliminary look at the 2018-2019 budget and asked the board to look over it to decide if this is our desired budget for 2018-2019 school year.  Laurie’s goal is to have a finalized budget next month.

Action Item: MVA pay-step schedule: Rita motions to accept the pay step schedule with noted changes.  Stacey seconds the motion.  Voting: For: 5, Against:0, Motion has unanimously passed.

5.2 Calendar Options: Calendar B is the desired calendar for 2018-2019 school year.  We will wait until Lowell and University of Oregon’s calendars are live.

5.3 Board Resignation: Chris Curry has decided he will not be able to continue with his current position on the board.  His resignation is effective at the adjournment of this meeting.  He submitted written notice prior to the meeting.

– We have one application on file of a parent interested in becoming a board member.  This application will be considered for the open position.

5.4 Accept 2016-2017 Audit Report: Audit report was given to all board members and administrators.  Each board member has received a bound copy of the audit report and they accept the 2016-2017 audit report.

5.5 Mid-year activity and enrollment fees: When a student joins mid-year – no matter what time of year you join, there is a $50 fee assessed and then $25 per month fee, up to $250 total.

Action Item: Enrollment Fee Policy – Beau motions to update our activity and enrollment fee policy.  When a student joins mid-year – no matter what time of your you join – there is a $50 fee assessed and then a $25 per month fee, up to $250 tota;. Rita seconded the motion.  Vote: For: 5, Against: 0.  Motion has unanimously passed.

 

 

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report:

December:

  • Musical Production
  • Additional Mentoring
  • Grant Purchases

January:

  • Marketing
  • Enrollment
  • Finalize grant totals and purchases
  • Continued Mentoring
  • Tours
  • Teacher search for 6th grade sub
  • Field Trips
  • 2018-2019 Budget
  • 2018-2019 Calendar
  • Working with Walt on additional funding
  • Committees to manage bond

6.2 Board Roles & Terms: Julie discussed roles within the board and maintaining compliance.  She also discussed terms within the board and making sure board members have term limits.

 

7.0 ADJOURNMENT

Adjournment: 8:43 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting November 27, 2017 at 7:00 pm

Posted by on Nov 14, 2017 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

November 27, 2017

Modular Classroom

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

 

1.0

  • Opening of Public Session – MVA Modular Classroom 19
    • Public Sessioncall to order at 7:05 by Board Chair Julie Valencia.
    • Attendance – Rita Fisher, Beau Garner, Stacey Kelso, Chris Curry, Julie Valencia, Laurie Cardwell, and Jessica Cardwell.
    • Approval of Agenda – Agenda approved
    • Approval of Minutes – minutes from previous meeting approved
    • Schedule Next Meeting – January 23rd, 7pm in the MVA Modular.
    • Budget

– Laurie discussed budget and carryover with board members.

  • Financial Reviewfinancial documents have been reviewed by board.

 

  • Public Comment

No public comments.

 

  • Action Discussion
    • Future Growth Fund Account

– Laurie presented an idea of a “savings account” for future growth of MVA.

– Discussed ideas that MVA could save toward and whether or not we wanted to create a line item.

– Discussion on the name of this line item and if we want to stick with “future growth fund”.

– Discussion on how much the board would like to place in the future growth fund.

Beau – suggested $75,000 be moved into the Future growth fund. Also suggested the Future Focus fund as the name of this fund.

Motion:

Beau moves to place $75,000 from the contingency fund to a new line item called the Future Focus Fund.

Seconds:

Ritaseconds this motion.

Julie – A motion has been made to move $75,000 from the contingency fund to the Future Focus fund. All in favor: Rita, Beau, Stacey, and Chris. All opposed: none

Motion has unanimously passed.

 

  • FMLA/Maternity Insurance Coverage

Laurie – With a teacher going on maternity leave, we want to create a policy for future teachers who would go onto maternity leave but plan to return to MVA.

Beau – suggests 90 days of continued benefit coverage for medical leave.

Motion:

Chris – Adopt the policy to provide uninterrupted medical insurance coverage – for a period of 90 days – with a qualified medical event.

Seconded:

Rita – seconds motion

Julie – motion has been made to provide uninterrupted medical insurance coverage – for a period of 90 days – with a qualified medical event.

All in favor: Beau, Chris, Stacey, Rita, and Julie. Not in favor: none

*Motion passed

 

  • Long Term Sub Benefits

– Discussion on regulations for sub benefits and that we need to look into the state regulations and to talk with our insurance agent on what the rules are in this area.

  • Director Hours

– Jessica presented that the current Director role needs to be expanded.

 

8:10pm – the MVA board will now meet for executive session pursuant to ORS 192.660(2)(a).

8:30pm – return to public session at 8:30pm

 

  • Information and Study
    • Administrator’s report

– see attached administrative report provided by Laurie Cardwell.

– Laurie handed each board member an updated packet of hiring policies from the Lowell School District. She asked that each board member look at it and make any suggestions.

 

  • Adjournment

Meeting adjourned at 8:43pm by Julie Valencia

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