Board Meeting August 20, 2019 at 7:00 pm

Posted by on Aug 15, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

August 20, 2019

Bridgeway Contracting

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – Bridgeway Contracting

               1.1 Public Session Call to Order:

               1.2 Attendance:

                              1.2.1 Guests:

               1.3 Approval of Agenda

               1.4 Approval of Minutes

               1.5 Schedule Next Meeting

               1.6 Budget

1.7 Financial Report

2.0 PUBLIC COMMENT

                    **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

               3.1 Family Leave Legislation

               3.2 OSBA Conference in November

               3.3 Mandatory Reporter training

               3.4 Expanded excused absence – Mental health

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

5.0 ADJOURNMENT

Public Session Call to Close:

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Workshop August 7, 2019 at 7:00 pm

Posted by on Jul 30, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s OSBA Conference workshop

August 7, 2019

Bridgeway Contracting

6:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – Bridgeway Contracting

               1.1 Public Session Call to Order: 6:03pm

               1.2 Attendance: Julie Valencia, Beau Garner, Stacey Kelso, Laurie Cardwell, Jessica Cardwell and Rita Fischer arrived at 6:48.

                              1.2.1 Guests:

               1.3 Approval of Agenda: Agenda is approved as written.

2.0 PUBLIC COMMENT

                    **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

               3.1 2019 Summer OSBA Conference Workshop – To review and discuss workshops attended by each member of our board, to have full dialog and understanding as a group.

School Law for Board Members Attorney Panel (all):

  • 24-hour notice must be given on website in order to hold a “special meeting”. Less than 24 hours is considered an “emergency meeting”.
  • Audio video recording can be used in conjunction with minutes.
  • Executive sessions – if an item is not on the agenda, it can’t be added. No additions on ES agenda.
  • Kelly sends out agenda 7 days in advance. If she does not hear additions from board members – the agenda will be posted or agenda sent out with changes, 24 hours before the meeting.
  • Legal pads for all.

Roles & Responsibilities for Board Members:

  • Nothing had changed from information presented in 2018

Ethics for Board Members:

  • Nothing had changed from information presented in 2018

Legislative Session:

  • Measure 98 funds

Ensuring Equity & Excellence for Each Learner:

  • Socio-Emotional education in K-3 through Character Education. Focus on emotional competency.
  • SEL curriculum or ideas to add into the character Education.
  • Giving kids the opportunity to brainstorm, create, problem solve and work on masterpieces.
  • Handing student’s responsibility
  • Being aware of intent vs impact and eliminating micro-aggression (insults, sarcasm, and awareness that students get labeled)
  • Encouraging student self-care
  • How does trauma show up in school = shows up in behaviors.

Hot Topic Tables:

  • Board Members Volunteering à Evaluate which hat you’re wearing when you choose to volunteer.
  • Boards Role in Child Abuse à Board Members are now mandatory reporters. Training for the board.

Media & Social Media:

  • Have a plan of action, or procedure in place when dealing with the media and social media.
  • Add video to our story – as parents and community appreciate videos more than pictures.  

Sexually explicit content on phones – Teachers and staff do not open anything. Phone is taken and it is reported to the police. If you have been made aware of explicit content, the phone needs to be confiscated (WITHOUT WATCHING THE CONTENT) and police are called. Do not view the content.

Phones – if there is explicit content on a phone, phones are taken and given directly to the police. School staff members will not view the content – we cannot by law – view the content.

School Finance:

  • No new information

Charter School Potpourri:

  • Charter school cannot apply for student success act monies. Check with Johnie about submitting our numbers.
  • Website needs to be ADA compliant.
  • Handbook needs to be translated into Spanish.
  • “Please notify the office 24-hours in advance to request a modified handbook.”

Takeaways:

  • The goal of the board is to govern, not manage.
  • The board should be the “what” and the staff should be the “how and why”.
  • We have a pretty great team on the MVA board.

4.0 INFORMATION AND STUDY

5.0 ADJOURNMENT

Public Session Call to Close:

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 8:09pm

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Board Meeting June 25, 2019 at 6:00 pm

Posted by on Jun 18, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

June 25, 2019

Bridgeway Contracting

6:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – Bridgeway Contracting

            1.1 Public Session Call to Order: 6:06 pm

            1.2 Attendance:Julie Valencia, Jessica Cardwell, Laurie Cardwell, Julie Curry, Stacey Kelso and Rita Fischer. Beau Garner absent

                        1.2.1 Guests: none

            1.3 Approval of Agenda: Agenda Approved with addition of 3.3.

            1.4 Approval of Minutes: Minutes are approved as recorded.

            1.5 Schedule Next Meeting: August 20th, 2019 at 7pm.

            1.6 Budget: Board reviewed and discussed the budget.

1.7 Financial Report: Board has received their financial packets and reviewed them.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

            3.1 Appropriation of funds: Julie Curry motions to transfer $20,000 from the general fund over to the salary fund line item for an appropriation of funds. Stacey Kelso 2nds the motion. Unanimously passed.

            3.2 Voting Board Terms:

Julie Curry motions to appoint 2 year terms for Julie Valencia, Beau Garner, Rita Fischer and Stacey Kelso until June 2021. Rita Fischer seconds the motion. Unanimously passed.
3.1(A)- Rita Fischer would like to step down from Secretary/Treasurer position.
3.1(B) Rita Fischer nominates Julie Curry to be Secretary/Treasurer for the remainder of the term. Stacey Kelso motions to accept Julie Curry as the Secretary/Treasurer. Julie Valencia seconds the motion. Unanimously passed.
3.1(C) Julie Curry nominates Beau Garner to remain Vice Chair for a two year appointment. Julie Curry motions for Beau Garner to remain Vice Chair for a two year appointment. Stacey Kelso seconds the motion. Unanimously passed.
3.1(D) Julie Curry nominates Julie Valencia to remain Board Chair for a two year appointment. Julie Curry motions for Julie Valencia to remain Board Chair for a two year appointment. Stacey Kelso seconds the motion. Unanimously passed.

3.3 Accepting of Assistant Director and Direction contracts: Stacey Kelso moves to accept the contracts for the Director and Assistant direction positions for the 2019-2020 school year. Rita Fischer seconds the motion. Unanimously passed.

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

5.0 ADJOURNMENT

Public Session Call to Close: 7:03 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting May 21, 2019 at 7:00 pm

Posted by on May 16, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

May 21, 2019

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

            1.1 Call to Order: 6:00 pm

            1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

            2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

            2.2 Pursuant to ORS 192.660(2)(f)

                        To consider records exempt by law from public inspection.

            2.3 Return to Public Session

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

            3.1 Public Session Call to Order: 7:02 pm

            3.2 Attendance: Julie Valencia, Beau Garner, Julie Curry, Laurie Cardwell, Stacey Kelso, Jessica Cardwell, and Rita Fischer

                        3.2.1 Guests: None

            3.3 Approval of Agenda: Agenda approved with the addition of 5>3 Bylaws Update.

            3.4 Approval of Minutes: Minutes were approved as recorded.

            3.5 Schedule Next Meeting: Due to bond construction, June, July, and August meetings need to be held off campus. The June 25th meeting will be held at Bridgeway Contracting, located at 100 North Moss Street in Lowell. The meeting will start at 6:00 pm.

            3.6 Budget: Board reviewed and discussed the budget.

3.7 Financial Report: Board has received their financial packets and reviewed them.

4.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

5.0 ACTION DISCUSSION

            5.1 Declare Laurelwood playground equipment surplus: Beau motions declare the Laurelwood storm damage playground equipment surplus. Stacey seconds the motion. Motion passes unanimously.

            5.2 Update on bond construction: Attended the ground breaking ceremony, progress is being made.

5.3 Bylaws update: Rita Fischer motions to accept the amended bylaws with requested changes, effective May 21, 2019. Julie Curry seconds the motion. The motion unanimously passed.

6.0 INFORMATION AND STUDY

            6.1 Administrator’s Report

  • Teacher/Staff appreciation was great! The parent committee did a fabulous job and the teacher spotlights were a success.
  • Smarter Balanced testing completed
  • Ground breaking ceremony at LHS on May 13th.
  • Charter presentation to the Lowell School Board on May 13th.
  • Contract renewals and exit interviews scheduled.
  • Phone interviews and in-person interviews have begun for the 5th grade teaching position.
  • Front Desk Safety Seminar – Kelly & Jessica attended
  • End of the year field trip – Defy
  • Jog-a-thon
  • Kindergarten orientation
  • Washington DC group leaves on May 26.
  • 8th grade graduation – June 5th at 6:30 pm and Variety Show is at 7:00 pm.
  • Kindergarten Graduation is June 10th.
  • Preschool graduation is June 11th.
  • ETC Day is June 11th with Food for Lane County.

7.0 ADJOURNMENT

Adjournment: 7:59 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting April 30, 2019 at 7:00 pm

Posted by on May 2, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

April 30, 2019

MVA Modular

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

           1.1 Public Session Call to Order: 7:01 pm

           1.2 Attendance:Julie Valencia, Beau Garner, Rita Fischer, Jessica Cardwell, Laurie Cardwell, and Julie Curry.

                       1.2.1 Guests: No Guests

           1.3 Approval of Agenda: Approve agenda with an addition of 3.5: OSBA Memorandum, 3.6: Bonus for non-rubric staff and 3.7:6th grade position.

           1.4 Approval of Minutes: Approve minutes as recorded.

           1.5 Schedule Next Meeting: May 21, 2019 at 7:00 pm with an executive session starting at 6:00 pm.

           1.6 Budget: Board reviewed and discussed the budget.

1.7 Financial Report: Board has received their financial packets and reviewed them.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

           3.1 Update on bond construction: Construction has begun, office has been moved to modular.

           3.2 Board Rules & Responsibilities: Beau Garner, Julie Valencia, Rita Fischer, and Stacey Kelso are up for re-election at the June board meeting.

           3.3 SMART board for modular: Julie Curry moves to purchase a SMART board for modular. Rita Fischer seconds the motion. Unanimously passed.

3.4 Continued discussion for Laurelwood campus: Laurelwood Campus will close at the end of the 2018-2019 school year. The preschool will be relocating. Location TBA. This closes the continued discussion.

3.5 OSBA Memorandum: Beau Garner moves to accept and sign the Memorandum of understanding between Lowell School District and MVA regarding services provided by OSBA. Julie Curry seconds the motion. Unanimously passed.

3.6 Bonus for non-rubric staff: Funds will be taken from general fund rather than line item.

3.7 6th grade position: The board supports the administrations recommendation for the upcoming 6th grade class for the 2019-2020 school year.

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

  • Nikki returned from maternity leave
  • Overnight field trip – another successful trip!
  • Sate capitol trip with 7th/8th grade – very informative
  • 3rd quarter Honor Roll = 28 HR students and 7 DL students
  • State testing started late April
  • Washington D.C. trip update. All students are fully funded.
  • Laurelwood update
  • Staffing update for 2019-2020
  • OSBA conference app & printed schedule
  • Construction update
  • NRA National School Shield grant being worked on by MVA & Lundy

5.0 ADJOURNMENT

       Adjournment: 8:45 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting March 19, 2019 at 7:00 pm

Posted by on Mar 18, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 19, 2019

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

           1.1 Call to Order- 6:00 pm

            1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

            2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

            2.2 Pursuant to ORS 192.660(2)(f)

                        To consider records exempt by law from public inspection.

            2.3 Return to Public Session

3.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

           3.1 Public Session Call to Order – 7:01 pm

           3.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Jessica Cardwell, Laurie Cardwell, and Stacey Kelso.

                       3.2.1 Guests: Maureen Weathers

           3.3 Approval of Agenda: Approve agenda with an addition of 5.5 LGIP Participate application

           3.4 Approval of Minutes: Approve minutes as recorded

           3.5 Schedule Next Meeting: April 30, 2019 at 7:00 pm

           3.6 Budget: Board reviewed and discussed the budget

3.7 Financial Report: Board has received their financial packets and reviewed them.

4.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

5.0 ACTION DISCUSSION

           5.1 Continue discussion for Laurelwood campus – Discussed options for the upcoming school year.

           5.2 Approve 2019-2020 Budget: Beau Garner moved to approve the 2019-2020 budget as presented. Rita Fischer seconds the motion. Unanimously passed.

           5.3 Approve 2019-2020 Calendar – Stacey Kelso moves to approve the 2019-2020 school calendar as presented. Rita Fischer seconds the motion. Unanimously passed.

           5.4 Approve Moving Money to FFF – Beau Garner moves to transfer $25,000 to the future focus fund for 2018-2019 school year. Stacey Kelso seconds the motion. Unanimously passed.

5.5 LGIP Participate Application: Beau Garner moves to accept the LGIP Participant application. Stacey Kelso seconds the motion. Unanimously passed.

6.0 INFORMATION AND STUDY

            6.1 Administrator’s Report

  • Honor Roll
  • Enrollment
  • Tours with new families throughout February
  • Testing
  • Manners Dinner
  • Teacher Observations
  • Teacher Rubrics
  • Spring ETC Day
  • Spring Electives
  • PACE Day
  • Summer Board Training
  • Preschool
  • Hiring

7.0 ADJOURNMENT

Meeting adjournment: 8:37 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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