Board Meeting March 20, 2018 at 7:00 pm

Posted by on Mar 13, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 20, 2018

MVA Modular

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

1.1 Public Session Call to Order – 7:06pm meeting called to order by Julie Valencia.

1.2 Attendance: Rita Fischer, Julie Valencia, Beau Garner, Stacey Kelso, Julie Curry, Laurie Cardwell, and Jessica Cardwell.

1.2.1 Guests: None

1.3 Approval of Agenda – Agenda has been approved with the addition of 3.4.

1.4 Approval of Minutes – Minutes have been approved with spelling changes.

1.5 Schedule Next Meeting – April 24th, 2018 at 7:00pm

1.6 Budget – Laurie reviews the budget. Our budget has taken a hit. The state made some adjustments and took a chunk from our budget.

1.7 Financial Report – Board members have received their financial report and have the chance to review it.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve Calendar – Calendar has been updated to match the Lowell SD calendar for Christmas break. Beau moves to accept the calendar. Julie Curry seconds the calendar.

The 2018 – 2019 calendar has been approved unanimously.

3.2 Approve New Policy – See attached policy to be added to MVA School Policy.

Rita moves to approve the new policy, as written. Stacey seconds the policy, as written.

The new policy has unanimously passed.  

3.3 Continue Discussion on Security Options – Laurie brought information on Raptor Technologies & discussed various options. We are continuing the discussion on how to keep our campus secured and students protected.

3.4 Discuss 2018 – 2019 budget – The board discussions on the 2018 – 2019 budget and talked about the adjustments made by the state and the budget adjustments that we would like to see made.

 

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report

  • Teacher incentives rolled out
  • Formal observations – completed this week
  • PACE insurance pre-loss incentive-finished, 5% policy refunded
  • Final grant report in progress. One more month to complete
  • Mentoring continues
  • Upcoming field trips – overnight/end of year
  • Looking at contract renewals with added incentives
  • DC trip fundraising

 

5.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting has been adjourned at 8:42pm

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Board Meeting February 27, 2018 at 7:00 pm

Posted by on Feb 21, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

February 27, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order –

1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – Public session called to order at 7:01pm

3.2 Attendance: Beau Garner, Rita Fisher, Julie Valencia, Stacey Kelso, Laurie Cardwell, and Jessica Cardwell

3.2.1 Guests: No guests

3.3 Approval of Agenda – The agenda has been approved with the noted changes (5.4, 5.5 and 5.6)

3.4 Approval of Minutes – minutes have been approved with noted changes (typos near the end of meeting notes)

3.5 Schedule Next Meeting – March 20th, 2018 at 7pm

3.6 Budget – The budget for 2017-2018 is attached.

3.7 Financial Report– The board members have had the opportunity to read through the financial report. The MVA board has reviewed and accepted the budget presented them.

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

No public comment

5.0 ACTION DISCUSSION

5.1 Discuss 2018-2019 Budget – Discussed changes made to the proposed budget. This item has been tabled until changes are made and we get clarification from Maureen.

 

5.2 Calendar Options – waiting for Lowell and U of O

 

5.3 Approval of New Board Member – Three applications have been submitted for the open MVA board position.

Beau Garner moves to accept Julie Curry to the MVA Board.

Rita Fisher 2nds it.

Julie Curry has unanimously been voted onto the board.

 

5.4 Incentive rubric – Laurie presented the incentive rubric to the MVA board & explained the various categories in more detail.

Rita Fisher moves to accept the incentive rubric.

Stacey Kelso seconds the motion.

The motion has unanimously passed.

 

5.5 Vote on the Administrator review – The board conducted the yearly evaluation of the director and presented it to the board members. Data has been given to all board members. Beau conducted the annual review, compiled the data from the board, as well as staff, and has provided us with a narrative on all the information gathered.

Beau Garner moves to accept the directors review.

Rita Fisher seconds it.

The Administrator review has been unanimously accepted.

 

5.6 Security Options – Mountain View Academy School Board will be looking into the process of meeting with the Lowell School Board over safety options for our campus. Julie Valencia has been commissioned to speak with Michelle Stephens to find out how to arrange a roundtable discussion with both boards.

 

 

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report

  • Enrollment Window
  • Lottery
  • Planning Formal Diner/Field Trip
  • Teacher – Changes to Classroom
  • Teacher Incentives/Walt + Presentation to Lowell School Board
  • Maternity Leave – Substitute
  • Facebook Parent Group
  • PACE Insurance Pre-loss Incentive
  • Final Grant Submission
  • Final Grant Report
  • Mentoring

7.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 8:42pm

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Board Meeting January 23, 2018 at 7:00 pm

Posted by on Jan 18, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 23, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order: 6:00 pm

1.2 Public Comment on Executive Session topics

 

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

 

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – 7:40 pm

3.2 Attendance: Board Members – Julie Valencia, Beau Garner, Stacey Kelso, and Chris Curry

Administrators: Laurie Cardwell & Jessica Cardwell

3.2.1 Guests: None

3.3 Approval of Agenda: Added action item 5.5 Enrollment Policy Addition.  Approved.

3.4 Approval of Minutes: November minutes approved.

3.5 Schedule Next Meeting: February 27, 2018 at 7:00 pm

3.6 Budget: Laurie has covered the budget for the remainder of the 2017-2018 school year.  Discussed about wrapping up the grant and how it has gone.  The grant ends January 25, 2018.

3.7 Financial Report: Financial documents have been reviewed thoroughly.

 

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

5.0 ACTION DISCUSSION

5.1 Discuss 2018-2019 Budget: Laurie provided a preliminary look at the 2018-2019 budget and asked the board to look over it to decide if this is our desired budget for 2018-2019 school year.  Laurie’s goal is to have a finalized budget next month.

Action Item: MVA pay-step schedule: Rita motions to accept the pay step schedule with noted changes.  Stacey seconds the motion.  Voting: For: 5, Against:0, Motion has unanimously passed.

5.2 Calendar Options: Calendar B is the desired calendar for 2018-2019 school year.  We will wait until Lowell and University of Oregon’s calendars are live.

5.3 Board Resignation: Chris Curry has decided he will not be able to continue with his current position on the board.  His resignation is effective at the adjournment of this meeting.  He submitted written notice prior to the meeting.

– We have one application on file of a parent interested in becoming a board member.  This application will be considered for the open position.

5.4 Accept 2016-2017 Audit Report: Audit report was given to all board members and administrators.  Each board member has received a bound copy of the audit report and they accept the 2016-2017 audit report.

5.5 Mid-year activity and enrollment fees: When a student joins mid-year – no matter what time of year you join, there is a $50 fee assessed and then $25 per month fee, up to $250 total.

Action Item: Enrollment Fee Policy – Beau motions to update our activity and enrollment fee policy.  When a student joins mid-year – no matter what time of your you join – there is a $50 fee assessed and then a $25 per month fee, up to $250 tota;. Rita seconded the motion.  Vote: For: 5, Against: 0.  Motion has unanimously passed.

 

 

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report:

December:

  • Musical Production
  • Additional Mentoring
  • Grant Purchases

January:

  • Marketing
  • Enrollment
  • Finalize grant totals and purchases
  • Continued Mentoring
  • Tours
  • Teacher search for 6th grade sub
  • Field Trips
  • 2018-2019 Budget
  • 2018-2019 Calendar
  • Working with Walt on additional funding
  • Committees to manage bond

6.2 Board Roles & Terms: Julie discussed roles within the board and maintaining compliance.  She also discussed terms within the board and making sure board members have term limits.

 

7.0 ADJOURNMENT

Adjournment: 8:43 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting November 27, 2017 at 7:00 pm

Posted by on Nov 14, 2017 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

November 27, 2017

Modular Classroom

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

 

1.0

  • Opening of Public Session – MVA Modular Classroom 19
    • Public Session – call to order at 7:05 by Board Chair Julie Valencia.
    • Attendance – Rita Fisher, Beau Garner, Stacey Kelso, Chris Curry, Julie Valencia, Laurie Cardwell, and Jessica Cardwell.
    • Approval of Agenda – Agenda approved
    • Approval of Minutes – minutes from previous meeting approved
    • Schedule Next Meeting – January 23rd, 7pm in the MVA Modular.
    • Budget –

– Laurie discussed budget and carryover with board members.

  • Financial Review – financial documents have been reviewed by board.

 

  • Public Comment

No public comments.

 

  • Action Discussion
    • Future Growth Fund Account

– Laurie presented an idea of a “savings account” for future growth of MVA.

– Discussed ideas that MVA could save toward and whether or not we wanted to create a line item.

– Discussion on the name of this line item and if we want to stick with “future growth fund”.

– Discussion on how much the board would like to place in the future growth fund.

Beau – suggested $75,000 be moved into the Future growth fund. Also suggested the Future Focus fund as the name of this fund.

Motion:

Beau moves to place $75,000 from the contingency fund to a new line item called the Future Focus Fund.

Seconds:

Rita – seconds this motion.

Julie – A motion has been made to move $75,000 from the contingency fund to the Future Focus fund. All in favor: Rita, Beau, Stacey, and Chris. All opposed: none

Motion has unanimously passed.

 

  • FMLA/Maternity Insurance Coverage

Laurie – With a teacher going on maternity leave, we want to create a policy for future teachers who would go onto maternity leave but plan to return to MVA.

Beau – suggests 90 days of continued benefit coverage for medical leave.

Motion:

Chris – Adopt the policy to provide uninterrupted medical insurance coverage – for a period of 90 days – with a qualified medical event.

Seconded:

Rita – seconds motion

Julie – motion has been made to provide uninterrupted medical insurance coverage – for a period of 90 days – with a qualified medical event.

All in favor: Beau, Chris, Stacey, Rita, and Julie. Not in favor: none

*Motion passed

 

  • Long Term Sub Benefits

– Discussion on regulations for sub benefits and that we need to look into the state regulations and to talk with our insurance agent on what the rules are in this area.

  • Director Hours

– Jessica presented that the current Director role needs to be expanded.

 

8:10pm – the MVA board will now meet for executive session pursuant to ORS 192.660(2)(a).

8:30pm – return to public session at 8:30pm

 

  • Information and Study
    • Administrator’s report

– see attached administrative report provided by Laurie Cardwell.

– Laurie handed each board member an updated packet of hiring policies from the Lowell School District. She asked that each board member look at it and make any suggestions.

 

  • Adjournment

Meeting adjourned at 8:43pm by Julie Valencia

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Board Meeting October 24, 2017 at 7:00 pm

Posted by on Oct 18, 2017 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

October 24, 2017

Modular Classroom

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

 

1.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

1.1 Public Session Call to Order at 7:01 pm

1.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Laurie Cardwell, and Jessica Cardwell

1.2.1 Guests:none

1.3 Approval of Agenda: unanimously approved

1.4 Approval of Minutes: unanimously approved

1.5 Schedule Next Meeting: Monday, November 27, 2017 at 7 pm

1.6 Budget: Laurie reviews budget with MVA board. Beau mentioned that the insurance was much higher than originally expected. Laurie noted that the increase in technology was the reason she had to increase the insurance, as we now have upgraded all of our technology.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve/Discuss Policies: Laurie discussed a training that she had attended on hiring policies.  She discussed how she would like to streamline the hiring process with the board at the next meeting.

3.2 Approve Hiring Mentor Teacher – with grant funding and discretionary budget, we would like to continue with the hiring of mentor teachers to help our new and first year teachers.  Rita Fischer moves to approve the hiring of mentor teachers, Scott Cardwell and Amy Christensen.  Beau Garner seconds the motion.  The motion has unanimously passed.

3.3 Re-visit Cell Phone Stipend – Laurie presented to the board a cell phone reimbursement. Although we have our new phone system, we are still asking our staff to use their cell phone data/minutes during regular school day for messages.  Beau Garner moves to approve cell phone reimbursement of $20 per month (payable only during the school year) for all staff and employees at the MVA campus.  Rita Fischer seconds the motion.  The motion has unanimously passed.

 

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report – see attached

 

5.0 ADJOURNMENT

The meeting was adjourned at 7:38 pm by Julie Valencia.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting September 26, 2017 at 7:00 pm

Posted by on Sep 20, 2017 in Board Meetings

Mountain View Academy:

Board of Director’s Meeting

September 26, 2017

Modular Classroom

7:00pm – Public Session

 

  1. Opening of Public Session – MVA Modular Classroom 19
    • Public Session Call to Order

7:05 Julie Valencia calls meeting to order.

  • Attendance

Julie Valencia, Beau Garner, Chris Curry, Rita Fisher, Stacy Kelso, Laurie Cardwell, and Jessica Cardwel.l

  • Guests

No guests in attendance.

  • Approval of Agenda

Julie asks for other items to be added to agenda. No items were added to the agenda. Unanimously approved agenda.

 

  • Approval of Minutes

Julie discusses minutes from prior month. Missing motions being written in the minutes. Rita Fisher made the motions on each item from last month and Stacy Kelso seconded. The prior minutes need to be changed to reflect that.

All in favor of approving the minutes.

  • Schedule Next Meeting

Julie discusses the 4th Tuesday of October. October 24th. Rita has another board meeting that night but can come late. Meeting is scheduled for 10/24 at 7:00pm

  • Budget
  • Laurie talks about budget. Laurie notes that we added a student (142) and lost a student (141), so our number remains the same. We have room for 3 more 8th grade students and we are still on track for a nice carry-over.
  • Board discusses carry-over and “breathing room” on budget and activity fees. The student that left is discussed and that the family would need to request the activity fee back from the school board.
  • Beau discusses the fact that we are starting with a higher ADM than expected. So that boosts our budget further than we originally thought.
  • Beau said that next year we will hit our budget cap by reaching full capacity. Lease on modular is discussed as we review funds.
  • The grant is discussed and how much we have remaining and the reimbursement process.

 

  1. Public Comment

None

  1. Action Discussion

Julie introduces action/discussion items. She begins by noting that we are in compliance.

  • Approve/Discuss Policies

No policies were discussed.

 

  1. Information and Study
    • Administrator’s report
  • Laurie passes out the administrator’s report to each board member.
  • She covers the back to school orientation and that the new organization worked well.
  • Laurie notes that we have many new staff members and we have to train, mentor, and communicate well. The staff is doing a great job.
  • She notes that the parents are being retrained at parent pick up and that it is working well and that traffic is very limited.
  • Middle school schedule had to be adjusted greatly. Laurie discussed the scheduling.
  • Health Insurance/Retirement was a hassle
  • Behavior issues – the influx of new students has meant that we have behavior issues within our school but we are working hard to get this under control and working with parents to cooperatively find solutions.
  • She discusses digital advertisement and that she would like to move MVA to that. Laurie would like to do this during the open enrollment.
  • Field trips – she discusses the next two month’s field trips and the field trips for the future.
  • The bond is also discussed and what it would do for our school.
  • Working with an assistant director has been a huge improvement to our day. Jessica is working on the website.
  • We have $40,000 remaining in the grand budget.
  1. Adjournment

Julie asks if there are any additional items.

Julie adjourns the meeting at 7:28pm

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