Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

June 19, 2018

MVA Office

1:30 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

 

1.0 OPENING OF PUBLIC SESSION – MVA Office

1.1 Public Session Call to Order- Called to order by Julie Valencia 1:30pm

1.2 Attendance: Julie Valencia, Rita Fischer, Laurie Cardwell, Beau Garner via phone, Stacey Kelso via phone

1.2.1 Guests: none

1.3 Approval of Agenda Add 3.2 to action discussion, approved.

1.4 Approval of Minutes- Tabled until July 31st meeting

1.5 Schedule Next Meeting Tabled until July 31st meeting

1.6 Budget Tabled until July 31st meeting

1.7 Financial Report Tabled until July 31st meeting

 

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve New Charter Agreement – Beau asked for clarification regarding the COLA agreement, modular rent, and west wing rent.  Laurie clarified.   Beau moves to accept the entire updated charter agreement with any one of the three options presented in the enrollment section.  Stacey seconds motion.  Motion unanimously passed.

3.2 Add Authorized Signers on Banner Bank Account – Beau moves to accept Laurie Cardwell, Kelly Harris, Julie Valencia,and Jessica Cardwell as signers on the Banner Bank account.  Rita seconds motion.  Motion unanimously passed.

 

 

 

4.0 ADJOURNMENT  1:50pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

May 22, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

 

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order – 6:01pm by Julie Valencia.

1.2 Public Comment on Executive Session topics – no comments on executive session topics.

 

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Pursuant ORS 192.660(2)(k)

To consider matters relating to school safety or a plan that responds to safety threats made toward a school.

2.4 Return to Public Session

 

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – 7:01pm by Julie Valencia

3.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Stacey Kelso, Jessica Cardwell, and Laurie Cardwell.

3.2.1 Guests: None

3.3 Approval of Agenda – Agenda has been approved with the addition of 5.5 and 5.6.

3.4 Approval of Minutes – Minutes of April board meeting are approved unanimously.

3.5 Schedule Next Meeting – June 12^th @ 7pm with a 6pm executive session.

3.6 Budget –Incorrect budget was in the packet. We will check with Maureen to get the correct information & budget.  

3.7 Financial Report – The board has received and acknowledges the financial reports.

 

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

5.0 ACTION DISCUSSION

5.1 Appoint Board Secretary – Rita Fischer has been appointed as the MVA board secretary. Stacey Kelso moves to appoint Rita as the secretary. Julie Curry seconds the motion. The motion has unanimously passed.

5.2 School Safety Directive – Given the data gathered and level of support from our staff and parents, the MVA board is requesting that the Lowell School District allow MVA to create a policy for the selection and training of at least one volunteer staff member to be armed on the MVA campus and the secure retention of at least one firearm, in accordance with insurance company requirements.

Rita motions to have Laurie present this directive to the Lowell School board. Stacey seconds the motion. Motion unanimously passed.

5.3 Approve Updated Parent Contract – Julie Curry motions to accept the new parent contract with noted changes. Rita seconds the motion. Unanimously passed.

5.4 Approve Complaint Procedure Policy – Beau moves to adopt the new complaint procedure policy. Julie Curry seconds the motion. The complaint procedure policy has been unanimously passed.

5.5 Remove the discipline and dismissal policy – Julie Curry motions to remove the discipline and dismissal policy. Rita seconds the motion. The motion unanimously passed.

5.6 Recognize deficit spending  – It is moved by Beau Garner that the Board of Directors for Mountain View Academy recognizes that in the 2018-2019 school year that the Mountain View budget is projected to be in deficit spending (in the approximate amount of $34,787), due to the changes made in administration and that in the 2019-2020 school year Mountain View Board is fully committed to have a balanced budget that is in surplus and not in deficit spending. Motion is seconded by Julie Curry. Motion is passed unanimously.

 

6.0 INFORMATION AND STUDY

Administrator’s Report

• Finish State Testing
• Finishing Contract Renewals
• Interviewing for 1st grade teacher
• Survey Parents, prepare results
• Contacting NRS, Faster, Sherrif
• End of year Performance/Rubric score
• Delivered the Annual Report for Lowell SD
• Creating math/reading groups for 2018/ordering WB
• Replacing 6th grade sub – working with Taylor to return
• MS Issues

 

 

7.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

 

Meeting adjourned at 8:48pm by Julie Valencia.

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Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

April 24, 2018

MVA Modular

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

1.1 Public Session Call to Order – Meeting is called to order by Julie Valencia at 7:03pm.

1.2 Attendance: Laurie Cardwell, Jessica Cardwell, Beau Garner, Rita Fischer, Julie Curry & Julie Valencia.

1.2.1 Guests: None

1.3 Approval of Agenda – Addition of action discussion item 3.5

1.4 Approval of Minutes – Previous minutes are approved as recorded.

1.5 Schedule Next Meeting – May 22^nd @ 7pm

1.6 Budget – Laurie went over the budget with the board.

1.7 Financial Report – Everyone has received their financial packet and has had the chance to review it.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve 2018-2019 Budget – The budget cannot be approved due to (technical) spreadsheet issues.

3.2 Approve Raptor Technology – Information was provided to the board on Raptor Technology and the board has directed Laurie to take the next step and talk with Lowell Administration.

3.3 Approve MOU from OSBA – The board received a copy of the MOU. Rita Fischer moves to approve the MOU from OSBA. Beau Garner seconds the motion. The motion has unanimously been approved.

3.4 Discuss PACE Summer Board Training – Summer board training information was given.

3.5 Armed Intruder Non-Lethal – Neutralizing Solution – Laurie presented a non-lethal option as a possible way to neutralize an armed intruder. The board grants permission for Laurie to approach the district and begin discussions about a non-lethal – neutralizing solution. Rita Fischer moves to approve for Laurie to approach the district. Julie Curry seconds the motion. The motion has unanimously passed.

 

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report

• Final Grant Report
• Final Budget Revision
• Overnight Field Trip
• State Testing
• Starting Contract Renewals
• Begin looking for 1st grade teacher
• End of Year Field Trip
• DC Trip
• Kindergarten Orientation
• End of Year Performance
• Continued Mentoring
• Annual Report to Lowell SD

5.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 8:42pm

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