Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 28, 2020

Bridgeway Contracting

7:00 pm – Public Session

AGENDA

1.0OPENING OF PUBLIC SESSION – Bridgeway Contracting

            1.1 Public Session Call to Order: 7:00 pm

            1.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Jessica Cardwell, Laurie Cardwell, and Stacey Kelso.

                        1.2.1 Guests: Maureen Weathers, 7:30 pm

            1.3 Approval of Agenda: Approved with no changes.

            1.4 Approval of Minutes: Approved with no changes.

            1.5 Schedule Next Meeting: Executive Session 5:45 pm, Board Meeting 7pm.

            1.6 Budget: Board reviewed and discussed.

1.7 Financial Report: Board has received and reviewed financial packets.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

            3.1 Administration Roles: Jessica presented to the board administrative roles, explaining further time expectations of the director’s position, and the importance of keeping a part time assistant director for the time being to help with the workload.

            3.2 Approve 2020-2021 budget: Beau motions to approve the proposed 20-2021 budget, Julie C. seconds the motion, motion unanimously passed.

            3.3 Discuss 5-year budget: Board discussed with Maureen.

            3.4 Approve 2020-2021 calendar: Julie C. motions to approve the 20-2021 school calendar, Stacey seconds, motion unanimously passed.

            3.5 ESSA update: A contract will be made between MVA and Lowell School District outlining a 5% grant management fee to be given to the Lowell School District each year of the grant.

            3.6 Preschool update: Search for a location continues for next year. Going forward with enrollment and communicating to those enrolling about the location search.

             3.7 Discuss board training opportunities: Summer Board Conference in Bend July 10-12, 2020. Another option would be half day board workshop bringing OSBA members discussing targeted topics to the board.

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

• Preschool/PreK location search – We are still working on a location for 2020 – 2021. We are going to move forward with enrollment – being transparent about our building location issue.

• 5 – year budget – we have created a 5-year budget to show that the changes we want to make are sustainable.

• 2020 – 2021 calendar – We have created our 2020-2021 calendar and planned field trips for 20-21.

• Every Student Succeeds Act – our application has been accepted & we have been notified of how much we are to receive. Our next step is working on our contract with the district, followed by more of the application process. It sounds like the next step is pretty in-depth.

• Field Trips – We have scheduled lots of new ones for this year.

• In February we will start having our staff observe one another. We are excited to get them into one another’s classroom and feel like this will make us stronger.

• Tours – we had our first tour in early January, and we are gearing up for a busy February as our 2020 – 2021 enrollment window opens up.

• Reworking our character traits each month – adding in social emotional learning lessons, group meetings, how to be a good friend, etc.

• Advertising – we are holding off on too much of this until our Preschool location is secured.

• Boy & Girl talk – went GREAT! Each year we get a little bit better

5.0 ADJOURNMENT

Public Session Call to Close: 8:32 pm.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

October 22, 2019

Bridgeway Contracting

7:00 pm – Public Session

AGENDA

1.0OPENING OF PUBLIC SESSION – Bridgeway Contracting

            1.1 Public Session Call to Order: 7:00 p.m.

            1.2 Attendance: Julie Valencia, Laurie Cardwell, Beau Garner, Stacey Kelso, Rita Fischer, and Julie Curry.

                        1.2.1 Guests: None

            1.3 Approval of Agenda: Agenda was approved with the addition of 3.8: Adding funds to SPED teacher stipend.

            1.4 Approval of Minutes: Approved with no changes.

            1.5 Schedule Next Meeting: Tuesday, November 19, 2019 at 7:00 pm.

            1.6 Budget: reviewed and discussed with Maureen.

1.7 Financial Report: Board has received and reviewed financial packets.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

            3.1 ESS Act – qualification through the district: MVA can apply through Lowell SD for the ESS Act Grant application. State of Oregon’s deadline for the Continuous Improvement Plans is December 6, 2019 which includes a survey getting feedback from students, parents, and teachers. Board members agreed to help give out surveys.

            3.2 Future Focus Fund discussion: Motion was made by Rita Fischer to move $25,000 from our general fund to our future focus fund, Stacey Kelso seconds, motion unanimously passed.

            3.3 Possible base salary increase with longevity discussion: Base salaries for other schools were researched and discussed. Continued discussion for the possibility of base salary and longevity increase for contracted employees starting 2020-2021 school year.

            3.4 Preschool program update: Search for a building continues.

            3.5 Review Audits: Review of audit was discussed.

            3.6 Approved Contractors list: Rita Fischer moves to accept the approved contractor list provided to the board, Beau Garner seconds, motion passed unanimously approved.

MVA Approved Contractors:

• J & K Electrical LLC – Electrician
• Scott Cardwell – Handy Man
• Don Ratliff – Maintenance
• Dave Rommel – Construction/Carpenter
• Bryce Roper – Low Voltage Electrician
• Lowell School District – cleaning carpets at the end of the year

3.7 Approve and sign audit acceptance letter: Beau Garner motioned to sign the audit acceptance letters provided by Maureen Weathers, Julie Curry seconds, motion unanimously passed.

3.8 Adding funds to SPED teacher stipend: Beau Garner moves to increase the SPED stipend from $2,500 to $3,500 retroactively for the 2019-20 school year, and for years forward. Julie Curry seconds motion and motion unanimously passed.

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

• Julie Valencia researched what was required to move our website to “ADA accessible” and modifications have been made to be in compliance.
• ALICE training update – safety updates for MVA
• Remodel continues – our office is now semi-secure, as the newly installed doors require a button release – which has not been installed yet.
• Preschool location search – we have a couple buildings on the schedule to tour.
• First ever ExplOregon activity for middle school
• Boy & Girl talk scheduled for January
• Every Student Succeeds Act update

5.0 ADJOURNMENT

Public Session Call to Close: 8:33 p.m.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

August 20, 2019

Bridgeway Contracting

7:00 pm – Public Session

AGENDA

1.0 OPENING OF PUBLIC SESSION – Bridgeway Contracting

1.1 Public Session Call to Order: Call to order at 7:06 pm

1.2 Attendance: Julie Valencia, Beau Garner, Julie Curry, Stacey Kelso, Rita Fischer, Laurie Cardwell, and Jessica Cardwell.

1.2.1 Guests: None

               1.3 Approval of Agenda – agenda was approved with no changes.

1.4 Approval of Minutes – minutes approved for the June board meeting, as well as the August workshop.

 1.5 Schedule Next Meeting – Next meeting schedule for September 17^th at 7 pm

1.6 Budget – Reviewed and discussed with Maureen

1.7 Financial Report – Board has received and reviewed financial packets.

2.0 PUBLIC COMMENT

                    **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

3.1 Family Leave Legislation – 38 page bill introduced that states the new State of Oregon guidelines for the new medical leave act. Per guidelines – since MVA has less than 25 employees, we are exempt from this act.

3.2 OSBA Conference –  November 14 – 17 in Portland. Please RSVP to Jessica as soon as possible if you can attend. Looks like some good topics are on the schedule.

3.3 Mandatory Reporter training – All board members watched the OSBA video and now qualify as mandatory reporters.

3.4 Expanded excused absence – Mental health days are now an acceptable reason for a student to be absent. Students can have 5 mental health days in any 3 month period.

3.5 Medart Activity Fee Reimbursement – Julie V. received an email from Mrs. Medart asking for $200 reimbursement of the $250 activity fee. Stacey Motions to refund the $200 activity fee. Rita seconds the motion. Motion unanimously passed.

         4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

• Our staff should have access to their classrooms and can begin moving by the end of the week.
• The MVA office should be up and running by August 28^th. 
• In-service
• Fall Embrace the Community Day – September 12^th
• Accuity questionnaire – all board members need to complete this.

5.0 ADJOURNMENT

Public Session Call to Close: 8:07 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.