Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Special Board of Director’s Meeting

July 16, 2020

Remotely Via ZOOM

7:00 pm – Public Session

AGENDA

1.0 OPENING OF PUBLIC SESSION – ZOOM Meeting

1.1 Public Session Call to Order:  7:02pm due to technical difficulties

1.2 Attendance:

_X__ Julie Valencia, President

_X__ Beau Garner, Vice President

_X__ Rita Fisher, Board Member

_X__ Stacey Kelso, Board Member

_X__ Julie Curry, Secretary

_X__ Jessica Cardwell, Director

_X__ Laurie Cardwell, Director

1.  Approval of agenda – Agenda approved as written.

2.0 ACTION DISCUSSION

2.1 Approve an update of discrimination policy, as defined in ORS 659.850.

Mountain View Academy Charter School admits students of any race, color, religion, gender, sexual orientation, national and ethnic origin, marital status, age and disability to all the privileges, programs, and activities generally accorded or made available to students of the school. It does not discriminate on the basis of race, color, religion, gender, sexual orientation, national and ethnic origin, marital status, age, and disability in administration of its educational policies, admission policies, scholarship and load programs, and athletic and other school administered programs.

Julie Curry motions to update the discrimination policy as defined by ORS 659.850.

Rita Fisher seconds the motion to update the discrimination policy.

Vote: Unanimously approved.

2.2 Approval of 2020 – 2021 Operational Blueprint

The MVA Board of Directors walked through and discussed the 20/21 Operational Blueprint and Comprehensive Communicable Disease Plan.

Beau Garner motions to accept the 20/21 Operational Blueprint, which includes the Comprehensive Communicable Disease Management Plan.

Rita Fischer seconds the motion.

Vote: Unanimously approved.

3.0 INFORMATION AND STUDY

4.0 ADJOURNMENT

Public Session Call to Close: 7:43pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

May 26, 2020

Remotely Via ZOOM

7:00 pm – Public Session

AGENDA

1.0 OPENING OF PUBLIC SESSION– Bridgeway Contracting

1.1 Public Session Call to Order: 

1.2 Attendance:

_x__ Julie Curry

__x_ Beau Garner

__x_ Rita Fisher

___ Stacey Kelso – absent due to illness

_x__ Julie Valencia

__x_ Jessica Cardwell, Director

__x_ Laurie Cardwell, Director

1.2 Approval of agenda – Agenda approved as written.

1.4 Approval of minutes –April meeting minutes approved as written.

1.5 Schedule the next meeting – Tuesday, June 16th at 7pm

1. Budget
   1. Financial Review – Everyone has received and reviewed their packets.

2.0 ACTION DISCUSSION

2.1 PreK update& building contract – The board discussed the PreK class being housed at East Valley Church for the 2020-2021 school year.

2.2 COVID-19 closure updates and planning – The board discussed COVID-19 closure and current status of MVA’s plans for the remainder of the school year and next fall.

2.3 Surplus line item funds – Discussed and no action needed.

2.4 Activity Fee Reimbursement – Rita motion to reimburse $25 of activity fee to each student enrolled at MVA for the full school year. $12.50 will be reimbursed to students joining MVA after January 1st. The reimbursements will go towards 2020-2021 activity fee unless it is already paid. Each family will receive an email. Beau seconds the motion. Motion has unanimously passed.

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report

• MVA Office hours: Monday – Wednesday 10am – 2pm

• PreK teacher – Interviewed PreK candidate today.

• Aide work days – we have had several work days for our aides and they have done great! We are going to use them to move our PreK over to East Valley as well.

• Kindergarten Teacher– We have started training Kayla Olson (soon to be Devereaux). She is learning our curriculum and how to teach it from Laurie and is close with Erin, so she has been talking with her too.

• Graduation/Promotion – We were granted the permit for our graduation parade – Saturday, June 13^th. Invitations will be mailed out to all MVA families tomorrow.

• Final turn in and drop off day is Thursday, June 11^th from 11 – 1pm.

• Annual Report – Jessica presented the Annual Report to the Lowell School Board on May 11^th. The MVA board received a copy of the annual report in the May update.   

4.0 ADJOURNMENT

Public Session Call to Close: Meeting adjourned at 8:00 pm.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

March 31^st, 2020

Remotely Via ZOOM

7:00 pm – Public Session

AGENDA

2.0 OPENING OF PUBLIC SESSION– Bridgeway Contracting

2.1 Public Session Call to Order: 7:06pm meeting called tor order.

2.2 Attendance:

_X_ Julie Curry

_X_ Beau Garner

_X_ Rita Fisher

___ Stacey Kelso (absent due to illness)

_X_ Julie Valencia

_X__ Jessica Cardwell, Director

_X_ Laurie Cardwell, Director

2.3 Approval of agenda – Agenda approved as written.

• Approval of minutes – February 28, 2020 – Minutes approved as written.
  • Schedule the next meeting – April 28^th @ 7pm.
  • Budget – Discussed.
  • Financial Review – Everyone has received and reviewed their packets.

3.0 ACTION DISCUSSION

3.1 Adopt corrective action plan on audit deficiency finding – Rita Fisher makes a motion to accept the corrective action plan for the Secretary of State Audit Deficiency findings for the 2018 – 2019 school year. Julie Curry seconds the motion. Motion has unanimously passed.

3.2 COVID-19 closure updates and planning – discussion around the current closure, ODE mandates, and what the MVA plan looks like during this closure.

3.3 Student Investment Account – discussion around the SIA grant, our submission, and information from the ODE on the date being pushed back.

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report:

• Preschool/PreK location search – We have been accepted by one site (East Valley) and a preliminary acceptance of another (the House).

• Preschool & PreK  through the closure. We are not charging any of our families during the closure, but we will continue providing supplies, resources, and activities. We have purchased a lot of things for these kids to do at home and to help the parents navigate learning from home.

• Liz Lesch – Liz was set to take over for Amy after spring break. With the school closure, we are continuing to employ her to put together the activities and resources for the families. This ensures Liz has an income and she works closely with Amy to navigate this.

• Equity – As we moved to virtual learning, we had to make sure to supply technology and internet to families that did not have either or enough.

• Our plan for the closure – We have moved to Google Classroom and ZOOM for our Virtual Learning model. Teachers are recording lessons on Google Classroom and will check in (live) via ZOOM. 

• “Supplemental Learning” – The state has mandated that each school supply students with “supplemental learning”. Each school/district has chosen to define supplemental learning differently. You will hear LOTS of different models because the state has not defined this for schools but left it for schools to define for themselves.   

• Staffing – We have met with our teachers twice and our aides. The teachers responded well to all of the changes and once we got our teachers working on the new model, we were able to meet with our Aides and get them in place to support the teachers. All of our teachers and aides know that they are being paid throughout this process for doing a different job.  

1. State Testing: ODE will suspend implementation of the statewide summative assessments in English language arts and math in grades 3 through 8 & 11 and science in grades 5, 8, & 11 for the 2019-20 school year (pending any required changes to ORSs and OARs).  

• Grant & Budget– we have finished our grant and presented to the district on March 10^th. We had to make some edits and resubmit in a format that they wanted.It is now complete.

• Formal Observations – Our formal observations were nearly completed before the closure. We had a couple left. With all of this craziness, we just went ahead and canceled their observations and went through the contract meeting without it. They didn’t need that hanging over their head.

• Overnight Field Trip – This has been moved to May, with hopes that we will return to school.

5.0 ADJOURNMENT

Public Session Call to Close: Meeting adjourned at 7:34pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.