February 2021 Board Meeting

Posted by on Feb 17, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting – MVA Activity Room

February 23rd, 2021

6:00pm – Executive Session

7:00pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSION – Mountain View Academy Activity Room

  1. Pursuant to ORS 192.660(2)(i)
    1. Pursuant to ORS 192.192.660(2)(f)

2.0 OPENING OF PUBLIC SESSION –

            2.1 Public Session Call to Order: 7:04pm

            2.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (Via ZOOM)

Jessica Cardwell, Director

Laurie Cardwell, Asst. Director

                        1.2.1 Guests: N/A

            2.3 Approval of Agenda: Approved as written

            2.4 Approval of Minutes: Approved as written

            2.5 Schedule Next Meeting: March 16, 2021. 7pm.

2.6 Budget: Board discussed budget

2.7 Financial Report: Board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

4.0 ACTION DISCUSSION

4.1 Accept the 2020 -2021 Director review – Beau Garner conducted the annual review of the Director, compiled the data from the Board, as well as the staff. He then provided a narrative on all the information gathered, accompanied by a spreadsheet of data. Rita Fischer moves to accept the 2020-21 Director’s review. Julie Curry seconds. Director Review unanimously passed.

4.2 Continued discussion of the 2021 – 2022 budget – Board discussed and will continue to review at the March board meeting.

4.3 Discussion regarding 2021 board candidates – Board reviewed the four applications received and discussed the candidates.

5.0 INFORMATION AND STUDY

5.1 Board Chair Report

  • Researched and responded to application question asked by the Board at last month’s meeting.
  • Provided answer to confidentiality question asked by the Board at last month’s meeting.
  • Discussed adding a training/workshop, as we onboard our new member.
  • Discussed a School Board Operating Agreement and creating one for the MVA board.

5.2 Administrator’s Report

  • Honor Roll
  • Enrollment
  • 2021 Lottery
  • Pre-Kindergarten hiring process
  • Staff update
  • 2021-2022 contract meetings will begin in March

6.0 ADJOURNMENT

Public Session Call to Close: 8:20pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant

Learn More

January 2021 Board Meeting

Posted by on Jan 21, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 26th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:00 pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director (absent)

                        1.2.1 Guests: N/A

            1.3 Approval of Agenda: Agenda approved as written.

            1.4 Approval of Minutes: December minutes approved as written.

            1.5 Schedule Next Meeting: February 23rd, 2021 @7pm. Executive session will begin at 6pm.

1.6 Budget: Board discussed budget.

1.7 Financial Report: Board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Additional days for Assistant Director – Through COVID-19, additional days are needed to extend the Assistant Director’s contract. Rita Fischer motioned for the addendum of additional days to be added to the Assistant Director’s contract to be approved. Beau seconded the motion. The motion was unanimously passed.

3.2 Preliminary discussion of the 2021 – 2022 budget – Board discussed preliminary 2021-2022 budget.

3.3 Approval of the 2021 – 2022 school calendar – Stacey Kelso moves to accept the 2021-2022 school calendar. Julie Curry seconds the motion. The motion unanimously passed.

3.4 Review FY End 2020 audit – Reviewed and discussed findings of 2020 audit. Beau Garner motioned to accept the 2020 Fiscal Year End 2020 audit. Rita Fischer seconds the motion. Motion was unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Board Chair report :

  • Staff Survey
  • Board Survey
  • Board Vacancy Applications
  • Complaint Procedure Update

4.2 Administrator’s Report:

  • Metrics
  • Screening Process Update
  • Advertising Plan
  • In-Person Learning Update
  • ESSER Grant Update
  • SIA Grant
  • Tours
  • Open Enrollment for 2021-2022
  • Pre-K Position Opening
  • Staff Wellness Update

5.0 ADJOURNMENT

Public Session Call to Close: 8:13pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

December 1, 2020 Board Meeting

Posted by on Nov 30, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

December 1, 2020

Limited in-person and via ZOOM

Due to the Governor’s pause orders, public attendance is not permitted.

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:00 pm call to order

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests: N/A

            1.3 Approval of Agenda: Agenda approved as written

            1.4 Approval of Minutes: Minutes approved as written

            1.5 Schedule Next Meeting: January 26, 2021 at 7 pm

1.6 Budget: Discussed budget and LGIP line item, which Beau had asked about at last month’s meeting.

1.7 Financial Report: The board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Additional days for Assistant Director – the board discussed adding more days to the assistant director’s year, due to COVID-19 and the requirements of the director position. The board will consult with our financial advisor and continue this conversation next month.

4.0 INFORMATION AND STUDY

4.1 Board Chair report:

  • Director review process with begin in January
  • Board applications will be accepted in January & February to fill open positions.

4.2 Administrator’s Report:

  • Metrics & Safe Harbor Clause
  • MVA-Lowell SD grant agreements
  • Cares Act money
  • Smarter Balanced testing removed from 20-21 school year due to COVID-19
  • New OSHA rule
  • Veteran’s Thanksgiving Meal
  • Stockings
  • Advertising

5.0 ADJOURNMENT

Public Session Call to Close: Meeting adjourned at 8:26 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

Board Meeting October 27, 2020

Posted by on Oct 20, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

October 27, 2020

MVA Room #2

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: Call to order at 6:58 pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member via ZOOM

Jessica Cardwell, Director

                        1.2.1 Guests: N/A

            1.3 Approval of Agenda: Agenda was approved as written.

            1.4 Approval of Minutes: Approved minutes as recorded.

            1.5 Schedule Next Meeting: December 1, 2020 at 7pm.

            1.6 PUBLIC COMMENT

Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

1.7 Budget: Board has reviewed and discussed the budget.

1.8 Financial Report: Board has received and reviewed financial packets.

3.0 ACTION DISCUSSION

3.1 Protocol for board vacancies– Board discussed and agreed upon the new process. If there is an upcoming Board vacancy, applications will be accepted and reviewed during the months of January and February. Top applicants will be invited to come to the March, April, and May meetings to observe. The decision for the new board member(s) will be made – and will be onboarded as the last order of business – at the June meeting. 

3.2 Continued discussion on public comment procedures – Board discussed and agreed upon the following: 

– Public comment will be moved to action item 2.0 on the agenda, or 3.0 if there is an Executive Session.

– Public Comment language will be updated to “Opportunity for Citizens to address the Board under the Public Comment section. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the Board will wait until the next meeting before responding to concerns raised”.

– A sign will be placed on the front door of Lundy Elementary with a phone number to call or text if they are there to attend the MVA Board meeting. A member of the Board will welcome public members at the front door and escort them down the hall to the meeting. Given the time of the meeting, and for building security purposes, the meetings take place in a locked building, but the public is still welcome to attend.  

– A public comment form will need to be completed, and turned into the Secretary, prior to the Call to Order at 7pm. Three minutes will be given to each member of the public who wishes to address the Board. Proper complaint protocol will be followed compliant to MVA Complaint Procedure and Policy as found in the handbook. 

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report:

  • Staff update  
  • Pre-Kindergarten Operational Blueprint
  • Mental health concerns within students
  • ODE Complaint
  • Parent – Teacher Conferences

5.0 ADJOURNMENT

Public Session Call to Close: 8:15pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

September Board Meeting

Posted by on Sep 18, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

September 22nd, 2020

MVA Room 2

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION– Mountain View Academy Room 154.

1.1 Public Session Call to Order:   7:20pm

1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (via Zoom)

Jessica Cardwell, Director

Laurie Cardwell, Director (absent)

1.3 Approval of agenda – Agenda approved with the addition of 2.4 Public Comment Discussion.

1.4 Approval of minutes – Last month’s minutes approved as written.

1.5 Schedule the next meeting – October 27, 2020 at 7pm

1.6 Budget: Board reviewed and discussed the budget.

1.7 Financial Review: Board has received and reviewed financial packets.

2.0 ACTION DISCUSSION

2.1 Approve updated budget with amended ADM numbers for 2020 – 2021.

Rita Fischer moves to approve the updated budget with new ADM numbers & removal of SIA funds. Julie Curry seconds the motion. The motion was unanimously passed.

2.2 Approve update to 2020-2021 calendar .

Rita Fischer motions to approve the updated school calendar with additional days added. Julie Curry seconds the motion. The motion was unanimously passed.

2.3 ORS 581-022-2312 All Students Belong Rule update.

Updated rule was discussed and noted. Changes will be made to MVA’s handbook.

2.4 Public Comment Discussion. Public comment procedures were reviewed; appropriate changes will be updated including to not exceed 21 minutes vs 20 minutes for public comment. Moving forward, public comment will be listed as 1.6 on the agenda.

3.0 INFORMATION AND STUDY

3.1 Administrator’s Report

Audit update – Julie Valencia met with auditors via Zoom last week and provided an update on how it went.

K-3rd grade in person classes – Updates were given on how our in-person classes were running, cleaning protocol, and various other items.

4-8th grade distance learning with limited in person – Our goal is to have these students on campus as soon as possible. While we are in distance learning with this group, we will continue to host live classes and work will be completed via paper/pencil.

Emergency Childcare License – Due to the fires, and displaced students, we applied for an emergency childcare license in the event that students did not have a place to go to access internet.

ODE/OSHA update – Updates were given on the most recent ODE guidance and rules.

PreKindergarten – We have set the date for the restart of our PreK class – October 12th. MVA kindergarten assessments were completed this week and data was shown to the board. MVA PreK students scored incredibly high on the Kindergarten assessment.

Staffing update: Updates were given on how our staff is navigating the changes of this school year, the impact to the directors, and how our staff faired during the wildfires.

4.0 ADJOURNMENT

Public Session Call to Close: 8:42 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

August Board Meeting

Posted by on Aug 12, 2020 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

August 11th, 2020

MVA room #154 & via ZOOM

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

  1. OPENING OF PUBLIC SESSION – ZOOM Meeting

1.1 Public Session Call to Order:  7:13pm meeting called to order

1.2 Attendance:

_X__ Julie Valencia, President

_X__ Beau Garner, Vice President (arrived at 7:35pm due to conflicting board meeting)

_X__ Rita Fisher, Board Member

_X__ Stacey Kelso, Board Member (Via ZOOM due to illness)

_X__ Julie Curry, Secretary

_X__ Jessica Cardwell, Director

_X__ Laurie Cardwell, Director

  1. 3 Approval of June & July meeting minutes – Approved as written for June & July with no changes.
    1. 4 Approval of agenda – Approved agenda as written.
    1. 5 Schedule next meeting – September 22nd, 2020 at 7pm
    1. 6 Budget – Board reviewed and discussed budget.
    1. 7 Financial Review – We have received and reviewed our financial packets.

2.0 ACTION DISCUSSION

2.1 Discuss leave time for 2020 – 2021 – Adding additional funds to the substitute pay line item was discussed, as was FFCRA leave time. FFCRA & COSA leave time information was further researched and will be attached to the document.

Rita Fischer motions to move $5,000 from the general fund to the sub pay line item. Julie Curry seconds the motion. Motion unanimously passed.

2.2 Oregon Department of Education guidance updates – the board discussed the updated guidance and the need to update facial covering wording from “recommended” to  “required” with all the previously noted exceptions & exemptions already communicated to our families still in place.

3.0 INFORMATION AND STUDY

3.1 Admin report

  1. Communication with families
  2. Health and Wellness (7/28)
  3. Classroom & Cohorts (8/4)
  4. Family Engagement & Communication (8/11)
  5. Transportation, Food Service, & Before/After school care (8/18) *Information from Lowell
  6. Any other items (8/25)
  7. 1st day of (in – person) school is still Tuesday, September 1st. Distance Learning for the older kids will begin on Monday, September 14th. Those first two weeks will allow us to meet in person, older students will meet their teachers, learn the new routines, SEL check-ins, set families up with technology, plan individual, student schedules, and set students up for success in this new model.
  8. Operational Blueprint 3.0 – updates will again be made after the August guidance update. Our blueprint goes to the Lowell School Board on 8/12 and will then be submitted to the LCPH & ODE.
  9. Fall 2020 – walked through what we envision the start of school looking like. 
  10. PreK guidance was supposed to come out on 8/11, it did not. Once we have the guidance in hand, we will create a plan for this group.
  11. School pictures are scheduled for the 1st week of school via MemBrant Photography. No retakes.

4.0 ADJOURNMENT

Public Session Call to Close: 8:20pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More