Posts by Kelly Harris

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

November 20, 2015

Professional Development Center

8:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

 

 

1.0 OPENING OF PUBLIC SESSION – Professional Development Center

1.1 Public Session Call to Order at 8:04 pm

 

1.2 Attendance: Julie Valencia, Chris Curry, Beau Garner, Jessica Justman, Erica Richardson, and Laurie                            Cardwell

1.2.1 Guests:  no guests

 

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

 

3.0 ACTION DISCUSSION

3.1 Contracted Policy for Teachers – Jessica Justman motions to adopt the Contracted Policy as written and Beau Garner 2nd the motion.  Motion passed to adopt the policy as written, unanimously.

3.2 Authorize Laurie to approve and accept the contract – Chris Curry motions to authorize Laurie Cardwell to approve and accept the contract with a 3rd party intent for hiring teachers.  Jessica Justman 2nd the motion.  It passed unanimously.

 

4.0 ADJOURNMENT

Meeting adjourned at 8:14 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

October 19, 2015

Professional Development Center

6:15 pm – Executive Session

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Beth Sprague.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – Professional Development Center

1.1 Call to Order

1.2 Public Comment on Executive Session topics

 

2.0 EXECUTIVE SESSION – Lowell’s Superintendent’s Office Conference Room

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

 

3.0 OPENING OF PUBLIC SESSION – Professional Development Center

3.1 Public Session Call to Order- Julie Valencia

3.2 Attendance: Julie Valencia President, Beau Garner Vice President, Jessica Justman, Erica Richardson, and CEO Laurie Cardwell

3.2.1 Guests:None

3.3 Approval of Agenda- Approved

3.4 Approval of Minutes- September Minutes Approved

3.5 Schedule Next Meeting- November 17th, 2015 and RS to December 15th, 2015

3.6 September Finances- Laurie instructed that the Projected Ending Balance is $43, 222. Looking further into the budgeted in over calculated amounts of possibles for  Budget 211-PERS $3,000, 100 Expenditures 410- Supplies $100, 2240-Professional Development $5,000, 2542 Building Maintenance 325- Electricity $1,000, 2574 Printing Services 355- $1,000 and Mountain View Academy being short 5 students of our goal $29,000 less. There are some reimbursements of around $5,000 coming from Lowell School District through Building Equipment.

At this point it has been agreed to make sure any expenditures falls with in budget categories for the rest of the year.

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

NONE

5.0 ACTION DISCUSSION

5.1 School Safety- Laurie Cardwell would like to pursue on Campus Safety Measures with Lowell School District. The Board recognizes the Director proposal to pursue the Campus Safety Measures.

5.2 PERS opt-out report- Laurie Cardwell informed that the Lawyer, we are using right now has brought in another Lawyer within the experience in the procurement process.

5.3 Parent Committee meeting update/Marketing- Jessica Justman informed The Board the meeting went well. Ashley Kramer is President, Julian O’Donell is Treasure, and Amy Peters is Secretary. Parent Committee is meeting tonight and planning for more future plans.

Marketing- Jessica Justman wants to push the Facebook enrollment, the Oregon Family Guide, the Register Guard during the winter break. Jessica plans to proactively start advertising with the $500 to start this winter.

5.4 Discussed enrollment policy- Laurie Cardwell distributed the School Policies and Procedures.

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report- Laurie Cardwell has set her calendar and the days she is out  she has been able to streamline the errands. Field Trips 4th-8th Grade went to the Marina and the students in the end had fun. The Event Leader stated it was the best group they ever had. Amy Peters was hired for part-time and has turned out to be great help for the others. The Lundy School had brought in safety practice routines. Lock down practice and Earthquake drill. Testing is being prepared. Budget has been reviewed and the future spending is within budget. Kinder’s are developing and moving along at a very fast rate. Reading is at a high level and looking into January to start 1st grade Math.

7.0 ADJOURNMENT-8:36pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

 

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Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

July 28, 2015

Professional Development Center

6:15 pm – Executive Session

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Beth Sprague.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – Professional Development Center

1.1 Call to Order

1.2 Public Comment on Executive Session topics

 

2.0 EXECUTIVE SESSION – Lowell’s Superintendent’s Office Conference Room

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

 

3.0 OPENING OF PUBLIC SESSION – Professional Development Center

3.1 Public Session Call to Order – 7:12 pm

 

3.2 Attendance: Board Chair Jake Plahn, Vice Chair Julie Valencia, Beau Garner, Jessica Justman, Erica Richardson, and Administrator Laurie Cardwell.

3.2.1 Guests:

3.3 Approval of Agenda: Beau Garner added Open House to the agenda.  It was approved by unanimous consent.

3.4 Approval of Minutes:

Minutes from last board meeting were approved by unanimous consent

3.5 Schedule Next Meeting:

Next Meeting scheduled for August 24^th (Monday) at 7:00 pm

3.6 June Budget:

Comments

Beau: Professional development budget was not all used.  We should encourage teachers to use this

Beau: Where are the meals for board meeting being accounted for?

Beau: Salaries for June were higher.  This is because Kelly and Laurie were paid for the entire summer in one lump sum.

Beau: Page 5 of budget where it talks about the activity fee.

Beau: Discrepancy on activity fee estimates for the year.

Beau: We spent within $400 of what we thought we were going to for this past year which is pretty amazing given all of the variables we dealt with.

 

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

 

5.0 ACTION DISCUSSION

5.1 Approve direction for PERS opt-out

Laurie will continue research on options and keep the board posted.

5.2 Approve Technology Requests ( 2 projectors & Doc cameras, pull down screens):

Jill is going to move into the modular at the beginning of the year and wants a doc cam.  Laurie would like to leave Jill’s current doc cam in her old room and requested another one for the modular.

Rob is also requesting a doc cam for his classroom.

Laurie is asking for two doc cams and two projectors and a screen, which would cost roughly $1100.

Erica made a motion to approve $1100 for the purchase of two doc cams, two projectors and a screen.  Jessica seconded the motion.  It passed with unanimous consent.

5.3 Approve Technology filter at a cost of $2,000:

Currently there is a need for a filter in a school environment to make sure kids stay on safe websites.  There is not a way to combine with Lowell to meet this need.  Jake stated that the device costs $2000 and would meet our needs.

Jake moved that we approve the technology filter for $2000.  Erica seconded the motion.  It passed with unanimous consent.

5.4 Approve hiring of new teacher (6^th):

5.5 Approve hiring additional ½ time aide:

It was discussed that we might have the need for more supervision next year, especially during recess.  We looked at the approved budget for next year and need further clarification on the amount of money we budgeted for next year.

5.6 Approve purchase of Kinder chairs @ $35-$40 each ( 10 total):

We need to purchase chairs for the kindergarten classroom.  The total amount of the purchase would be $375.

Jessica made a motion to approve the purchase of the chairs for the classroom in the amount of $375.  Julie seconded the motion.  It was approved by unanimous consent.

5.7 Approve hiring of Teresa Kephart for custodial position

5.8 Approve purchase of white board for modular @ $200:

We need a whiteboard for the modular because it will come without one. Laurie found one for $200.

Jake made a motion to approve $400 for two whiteboards.  Erica seconded the motion.  It passed with unanimous consent.

5.9 Approve wording for Charter Contract regarding PERS:

Jessica motioned to approve the change in the Charter Contract language with the noted change.  Jake seconded the motion.  It passed with unanimous consent.

5.10 Approve after school snack for students whose parents designate approval.

 

Laurie is suggesting that we have several kids that could use a snack after school.  Jake commented that he feels that many of our current families left Lowell because it seemed as if there was more emphasis on providing food for kids as compared to educating them.  Also, he stated that in terms of simplicity, this adds complexity to our objective of educating kids.

Beau made a motion to pass the after school snack program as outlined by Lowell.  The motion was seconded by Jessica.  The motion failed by a vote of 2-3.

5.11 Back to School Orientation (BSO):

Beau asked if we can use the extra money from the activity fees from last year to put toward the Back to School Orientation.  We don’t think we can use the money for that.

We are looking at having the BSO on September 2^nd.

 

 

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report:

The Modular is scheduled to be delivered sometime between August 7^th and 15^th.

Limited office hours in July

Laurie met with Walt for Administrator Review.  It went well.

July 14^th the staff met for curriculum day.  They focused on math facts and talked about the Character Education program.  They also talked about a new spelling program.  They are working as a group to read a book about traits of teachers.

Laurie has been working with an insurance agent and plans will be offered to the teachers at an in service day.

She has been working on the PERS opt out, but it may not be

There is a waiting list for 1^st (3) and 4th (1), Kinder, 3^rd and 5^th are full, 2^nd is down 1.

We have desks donated for 6^th and also several teacher desks.

Open enrollment August 3^rd through 6^th is the next window to enroll.

Library

We don’t have a check-out system currently.  There is an app that you can use an IPad mini to check the books out.

Jake moved that we approve the purchase for the library for $310 for an IPad Mini and an app to help track the books.  Julie seconded the motion.  It passed with unanimous consent.

 

7.0 ADJOURNMENT: 9:00 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More