MVA Workshop Budget Meeting 3/15/16 at 6:08 pm in the Lowell Professional Development Center
Attendees: Jessica Justman, Julie Valencia, Erica Richardson, Maureen, and Laurie Cardwell
Maureen presented the MVA Budget for this month and next month. Maureen also presented the projected Budget for MVA. Summary for the upcoming Budget was presented.
Meeting closed at 7:37pm
Learn MoreMountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
February 23, 2016
Professional Development Center
6:00 pm – Executive Session
7:00 pm – Public Session
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting. |
AGENDA
1.0 OPENING BUSINESS – Professional Development Center
1.1 Call to Order
1.2 Public Comment on Executive Session topics
2.0 EXECUTIVE SESSION – Lowell’s Superintendent’s Office Conference Room
2.1 Pursuant to ORS 192.660(2)(i)
To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing
2.2 Pursuant to ORS 192.660(2)(f)
To consider records exempt by law from public inspection.
2.3 Return to Public Session
3.0 OPENING OF PUBLIC SESSION – Professional Development Center
3.1 Public Session Call to Order 2/23/16 @ 7:23pm
3.2 Attendance: Julie Valencia, Beau Garner, Jessica Justman, Chris Curry, and Laurie Cardwell
3.2.1 Guests:NONE
3.3 Approval of Agenda: Unanimously approved by The Board
3.4 Approval of Minutes: Unanimously approved by The Board
3.5 Schedule Next Meeting: March 29, 2016 @ 7pm with no Executive Session
3.6 Budget: Sub-Committee Meeting March 15, 2016 @ 6pm. Estimated Carry Over is increasing and reimbursement has not been returned. Laurie informed The Board that Lowell School District is arranging around $5,000.
4.0 PUBLIC COMMENT
**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.
NONE
5.0 ACTION DISCUSSION
5.1 Approve Late Registration Fee: Chris Curry moves to accept a Late Activity Fee due to extenuating circumstances and Jessica Justman 2nd. The Board approved unanimously.
5.2 Approve Second Modular: Erica Richardson moves to accept the Addition Modular Plan and Funding and Jessica Justman 2nd. The Board approved unanimously.
5.3 Approve Return to Director’s Former Salary Arrangement: Erica Richardson moves to return Director’s Former Salary prior to September 21st, 2015, Jessica Justman 2nd. The Board approved unanimously.
5.4 Approve removing former board member from credit card: Beau Garner moves to remove Jake Plahn from the Mountain View Academy Credit Card account, Jessica Justman 2nd. The Board approved unanimously.
5.5 Approve 2014-2015 Tax Return: Chris Curry moves to accept and approve the 2014-2015 Tax Return, Jessica Justman 2nd. The Board approved unanimously.
5.6 Approve Kinder Cap to 15: Jessica Justman moves to set the Kinder Cap from 12 to 15 students for the 2016/17 school year and moving forward, Erica Richardson 2nd. The Board approved unanimously.
6.0 INFORMATION AND STUDY
6.1 Marketing Report: Jessica Justman reported that we had a great response with the Radio add. The 8500 flyers went out in The Register Guard. We will direct to Social Media for finishing marketing.
6.2 Grant Report: Laurie Cardwell presented the Grant Report of the plan and steps in 5 goals process.
6.3 Administrator’s Report: Laurie Cardwell presented the monthly report.
7.0 ADJOURNMENT
@ 8:39pm
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
Learn MoreMountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
February 10, 2016
Professional Development Center
8:00 pm – Public Session
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Beth Sprague. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting. |
AGENDA
1.0 OPENING OF PUBLIC SESSION – Professional Development Center
1.1 Public Session Call to Order at 8:04 pm
1.2 Attendance: Julie Valencia, Jessica Justman, Beau Garner, Chris Curry, Erica Richardson, and Laurie Cardwell
1.2.1 Guests: None
1.3 Approval of Agenda: Board approved unanimously
2.0 PUBLIC COMMENT
**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.
3.0 ACTION DISCUSSION
3.1 Approve Lottery Policy: Chris Curry suggested that #6, be changed to “If there is not space available in the recommended class, the student will be placed on the recommended class waiting list. The student number assigned by the lottery will be the criteria for offering placement/enrollment when/if space becomes available.” The Board suggest to strike #3. Beau Garner suggested changing #4 to read “Mountain View Academy will contact each family, in the order they were drawn, and arranged for placement testing” #5 to read ” If parents decline enrollment or do not contact the school within 24 hours, their placement/enrollment will be forfeited to the next student in line for that placement.” The sequence of numbering needs to reflect the changes. Beau Garner moved to accept the Lottery Policy with the amended changes as listed. Jessica Justman 2nd the motion, and the Board unanimously approved.
3.2 Approve Admission Policy: After reviewing the Admission Policy statement in the Admission Policy, the 2nd paragraph, 48 hrs needs to be changed to 24 hrs. The Board clarified the sibling definition to “(a sibling is defined as:biological, step, half, or adopted child, or a child with legal guardianship awarded)”. With the suggested changes, Jessica Justman moves to approve the Admission Policy and Erica Richardson 2nd the motion. The Board unanimously approved.
4.0 ADJOURNMENT
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
Meeting adjourned at 9:24 pm
Learn MoreMountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
January 26, 2016
Professional Development Center
6:15 pm – Executive Session
7:00 pm – Public Session
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Beth Sprague. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting. |
AGENDA
1.0 OPENING BUSINESS – Professional Development Center
1.1 Call to Order
1.2 Public Comment on Executive Session topics
2.0 EXECUTIVE SESSION – Lowell’s Superintendent’s Office Conference Room
2.1 Pursuant to ORS 192.660(2)(i)
To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing
2.2 Pursuant to ORS 192.660(2)(f)
To consider records exempt by law from public inspection.
2.3 Return to Public Session
3.0 OPENING OF PUBLIC SESSION – Professional Development Center
3.1 Public Session Call to Order at 7:11 pm
3.2 Attendance: Julie Valencia, Beau Garner, Jessica Justman, Chris Curry, Erica Richardson, and Laurie Cardwell
3.2.1 Guests: Dr. Walt Hanline
3.3 Approval of Agenda, approved.
3.4 Approval of Minutes, approved.
3.5 Schedule Next Meeting for 2/23/15 at 7:00 pm
3.6 Budget items:
3.7 Dr. Walt Hanline Presentation – Presenting for the Administrator Evaluation third party hiring. This entailed what The Board would be purchasing if the board would like to have a third party to do the evaluation. In conclusion, the board will discuss further if they would like to have a third party be involved. In addition to the presentation, Dr. Walt Hanline filled the board in with Lowell School District Bond Proposal and what they want to improve to the Lundy Elementary and Lowell High School.
3.8 Marketing Report – Jessica Justman reported there was an ad ran in the Oregon Family December issue and will run again in August for $408.24. The Register Guard flyer will go in the January 30th newspaper and a small ad in February for $828.67. Radio advertising for $750.00. There will be 2 Facebook ad campaigns, one in December and one in August for $58.00. Total $2504.91
4.0 PUBLIC COMMENT
**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.
5.0 ACTION DISCUSSION
5.1 Approve 2016-2017 Enrollment Application – the paid in full deadline was changed to September 1, 2016. $50 per student, per month was changed to $50 per month. Changes were made to pages 2, 3, and 6. Beau Garner moved and Erica Richardson 2nd the motion. The board approved unanimously.
5.2 Approve 2016-2017 School Calendar – 928 hours were calculated for next year with the only change being Tuesday, June 13, 2017 as the last day of school. Chris Curry moved and Beau Garner 2nd the motion. The board approved unanimously.
5.3 Amend Application Fee Policy – $50 application fee is reimbursed if the applicant is placed on the waiting list. Erica Richardson moved and Jessica Justman 2nd the motion. The board approved unanimously.
5.4 Oregon Senate Bill 454 – Laurie Cardwell will look through the sick pay and will update the board when she can gather more clarification.
5.5 Report on PEO – The update on the PEO is the insurance payment has increased. We have slowed the process down to recalculate the insurance.
5.6 Staff Time off for Coaching – the board chose not to amend the policy.
5.7 Approve Water Testing/Purchase Water Cooler – Laurie presented using water coolers and water bottles for the students. Approximate payment would be $150/month. Jessica Justman moved the motion and Chris Curry 2nd the motion. The board approved unanimously.
6.0 INFORMATION AND STUDY
6.1 Administrator’s Report:
Laurie applied for a $450,000 Charter School Grant. She should hear on or around January 29, 2016 if Mountain View Academy will be receiving the grant.
Test scores were released on the state testing and the MVA students scored reasonably well.
There was one second grade student who left at the beginning of the month, but we were able to replace that spot with a student from our waiting list. We also received a 6th grade student from Lundy, which increased the class size to 15. We only have two spaces vacant and that is one spot in 5th grade and one in 7th grade.
There will be an ad in The Bridge in the February issue explaining our program and the enrollment process that opens for the 2016-2017 school year that runs February 1-15, 2016.
7.0 ADJOURNMENT
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant./
Meeting adjourned at 9:43 pm
Learn MoreMountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
December 15, 2015
Professional Development Center
7:00 pm – Public Session
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting. |
AGENDA
1.0 OPENING OF PUBLIC SESSION – Professional Development Center
1.1 Public Session Call to Order at 7:01pm
1.2 Attendance:Julie Valencia, Beau Garner, Jessica Justman, Chris Curry, and Laurie Cardwell
1.2.1 Guests:Dennis McCallum, Michael Glavin, Jeff Jolof, Heather Jolof, and Dusty Sprague
1.3 Approval of Agenda:Due to guest present and top discussion is 3.3; it was moved to 3.1
1.4 Approval of November Minutes: November Study Session Beau Gardner pointed out that 2.2 was not clarified as to a unanimous decision the Mt. View Academy had approved Laurie Cardwell to present to the Lowell School District in Mt. View favor to arm staff. The board looked through the minutes and verified this was not in the minutes as discussed. This was approved to be added. The Board also approved the Public Emergency Board Meeting Minutes from November 20th
1.5 Schedule Next Meeting: Mt. View Board Meeting 1/26/15 @ 7pm Lowell School District will hold Mt. View Audit Review on 1/25/15 @6pm
1.6 Budget for 2015-2016 School Year: Summary was presented to The Board. Carry Over Balance has improved since new enrolled students after classes began have been accounted for. Transportation Budget was still high, but Jessica Justman reminded Laurie to ask accountant to see if the Field Trip bus payment was to be taken out of Activity Fee. Laurie will look into it for next month. Open Enrollment Balance is still pending the payment to Mt. View Academy. The Board is waiting to see if there is specifics as to when a target deposit date will be to Mt. View account.
2.0 PUBLIC COMMENT
**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.
3.0 ACTION DISCUSSION
3.1 Budget for 2016-2017 School Year: Laurie Cardwell presented future suggestions for 2016-17 School year. Projected possible student count at 130, employee lease cost, retirement and health insurance projections, possible assessment testing, and carryover estimation to increase to 13.4%. Further review will be held in January meeting.
3.2 Report on New Hire Procedures: Laurie Cardwell presented information about status on the 3rd Party Business Procedure. Updated The Board with the PERS Opt-Out plan is still in progress.
3.3 Approve Recommendations for Arming Staff: Guest Speaker 1: Jeff Jolof presented opposing views and concerns as to why Lowell, Mt. View, or any other should allow teachers and staff to carry firearms in school. He read two letters from people who were in opposition of The Board’s suggestion to arm staff. Did present suggestion as to hiring law enforcement to be present on campus and or look into other means to secure school property. Guest Speaker 2: Heather Jolof presented concerns and opposing opinion against Lowell and Mt. View changing policy for teachers and staff carrying firearms in school. Also, presented suggestion of hiring someone in law enforcement instead to be present on campus. Guest Speaker 3: Dennis McCallum presented that he was concerned Mt. View did not present to Lowell School Board with formal request of an Action for Lowell School Board to Change their Policy for Staff to be able to carry firearms. Therefore further discussion was done about what was communicated and what was transcribed in previous minutes in the Mt. View Academy Minutes in November. He stressed there should have been or should be a Formal Action of Suggestion for a Policy Review and/or Request to Change Policy by Mt. View Academy to Lowell School District. Guest Speaker 4: Michael Glavin was also in favor of the Formal Policy Suggestion. Guest Speaker 5: Dusty Sprague voiced his support of Mt. View Board wanting to address the policy change. Chris Curry motioned with statement, “Thank you for explaining that a specific request from our school board to address the question of firearms and other security measures is necessary before your board of directors can properly respond on these issues. At this time, we are not submitting a request to modify policies of the Lowell School District.” Jessica Justman 2nd motion. The Board was unanimously approved to postpone the decision at this time.
3.4 Approve Money for Board Development: Laurie Cardwell suggest The Board allow budget to be set aside for further board education and development. The Board tabled suggestion for another time.
3.5 Marketing Report: Jessica Justman filled The Board in that the Facebook ad is running at the moment for upcoming winter break. She notified The Board that she will place an ad in the Oregon Family Magazine in January. Laurie will also help assist Jessica Justman with Register Guard Newspaper ad will be out for the February Open Enrollment.
4.0 INFORMATION AND STUDY
4.1 Administrator’s Report
7.0 ADJOURNMENT
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
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