Posts by Kelly Harris

April 26, 2022 Board Meeting

Posted by on Apr 25, 2022 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

April 26, 2022

6:30pm – Executive Session

7:00 pm – Public Session

Members of the public may listen to the meeting live by using the ZOOM meeting ID and passcode.

Meeting ID: 898 8231 1158

Passcode: 042622

The public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: April Board meeting”. The deadline to receive public comment is noon on April 26th, 2022. The Mountain View Academy Board is committed to the public comment process and considers all comments from our community as valuable feedback.

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSION –

1.1 Executive Session call to order:

1.2 Pursuant to ORS 192.660(2)(i) To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.

1.3 Pursuant to ORS 192.660(2)(f) To consider information or records that are exempt by law from public inspection.

1.4 Executive Session call to close:

2.0 OPENING OF PUBLIC SESSION –

            2.1 Public Session Call to Order: 

            2.2 Attendance: 

Julie Valencia, Board President

Beau Garner, Board Vice President 

Rita Fischer, Board Member 

Stacey Kelso, Board Member

Stephanie Johnson, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

2.2.1 Guests:

2.3 Approval of Agenda:

             2.4 Approval of Minutes

             2.5 Schedule Next Meeting:

2.6 Budget:

2.7 Financial Report:

3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised. 

4.0 ACTION DISCUSSION

4.1 Approve the Director and Assistant Director contract for the 2022 – 2023 school year –

4.2 Approve staff contracts for the 2022 – 2023 school year –

4.3 Review and discuss the 2021 – 2022 annual report.

4.4 Activity Fee reimbursement requests –

4.5 Transfer to Future Focus savings fund for continued technology upgrades –

4.6 Update substitute teacher pay for the 2022 – 2023-

4.7 Accept and approve the updated PACT contract –

5.0 INFORMATION AND STUDY

5.1 Board Chair report –

5.2 Administrator’s Report –

5.3 Board Comments – 

6.0 ADJOURNMENT – 

Public Session Call to Close:

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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March 15, 2022 Board Meeting

Posted by on Mar 14, 2022 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 15th, 2022

6:00pm – Executive Session

7:00pm – Public Session

Members of the public may listen to the meeting live by using the following ZOOM meeting information: Meeting ID: 967 1867 1133
Passcode: 031522

The public may submit written comments by email to mvaboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: March Board meeting”. The deadline to receive public comment for the Board to review, prior to the board meeting, is noon on March 15th, 2022. The Mountain View Academy Board is committed to the public comment process and considers all comments from our community as valuable feedback.

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSION – Called to order at 6:03pm

1.1 Pursuant to ORS 192.660(2)(i) To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.

1.2 Pursuant to ORS 192.660(2)(f) To consider information or records that are exempt by law from public inspection.

Executive session adjourned at 6:54pm

2.0 OPENING OF PUBLIC SESSION –

            2.1 Public Session Call to Order: 7:01pm public session called to order

            2.2 Attendance: 

Julie Valencia, Board President

Beau Garner, Board Vice President 

Rita Fisher, Board Member 

Stacey Kelso, Board Member (absent)

Stephanie Johnson, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

2.2.1 Guests: no guests virtually or in person

2.3 Approval of Agenda: Agenda approved as written.

            2.4 Approval of Minutes: February minutes approved as written

            2.5 Schedule Next Meeting: April 26, 2022, executive session at 6:30pm. Public session    at 7pm.

2.6 Budget: State school funding increase has not been added to our budget as of 2-28-22. The new rate will add approximately $35,000 to our 2021-22 budget.

– New, staff computers have been purchased.

– SIA grant money update, and ESSER III grant money update.

2.7 Financial Report: The board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised. 

4.0 ACTION DISCUSSION

4.1 Charter Renewal Update – Four topics that need addressed

• Handbook will be updated by Jessica this summer. It has not been updated since before the pandemic.

• IEP 504 wording on the student application needs addressed.  We are in compliance with what our charter contract asks us to have on our application. Once we renew the charter contract, we will work with the district to make any changes necessary.

• Preferences – once again, we are following our contract but depending on what the ODE says, we may need to adjust the lottery preferences in our next contract.

•Pre-Kinder admittance into kindergarten.  To remedy the situation that has occurred, Jessica is requesting a student specific MOU with the Lowell School District to raise the cap in Kinder to 18 – to present at the Lowell School District board meeting on March 28, 2022.

Beau Garner motions to approve the MOU between Mountain View Academy and the Lowell School District raising the 2022 – 2023 cap to 18 for one specific cohort. Rita Fischer seconds the motion.  Hearing no further discussion, the motion has unanimously passed.

4.2 Approve staff contracts for 2022 – 2023 – Not all staff contracts have been signed. Jessica requests that this topic be moved to the April board meeting.

5.0 INFORMATION AND STUDY

5.1 Board Chair report – Julie shared that Stephanie Johnson is up for renewal in June of 2022. She also provided the board with their 2021, Accuity audit packets and discussed the OSBA board conference in July to see if that was being offered in-person in July.  

5.2 Administrator’s Report – staff update, COVID protocol update, field trips, Ford Family Foundation grant, and state testing trainings.

5.3 Board Comments – Rita asked what the next step is with the Charter Renewal. Jessica explained that at the next district board meeting, on March 28th, Kristin Miles will present her recommendation. The Lowell School Board will be voting to renew the charter. From there, the district and MVA have 90 days to finalize a contract – if a contract cannot be completed by then – the previous contract will stay in place. At this time, we have not heard from Kristen Miles regarding what MVA will need to do at the March 28th board meeting.  

6.0 ADJOURNMENT – 

Public Session Call to Close: 7:45pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

February 22, 2022 Board Meeting

Posted by on Feb 17, 2022 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

February 22, 2022

6:00pm – Executive Session

7:15 pm – Public Session

Members of the public may listen to the meeting live by using the ZOOM meeting ID and passcode.

Meeting ID: 983 5662 5292

Passcode: 022222

The public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: February Board meeting”. The deadline to receive public comment for the Board to review, prior to the board meeting, is noon on February 22nd, 2022. The Mountain View Academy Board is committed to the public comment process and considers all comments from our community as valuable feedback.

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSION – Executive session called to order at 6:00pm

            1.1 Pursuant to ORS 192.660(2)(i) – Director Review

            1.2 Pursuant to ORS 192.660(2)(f) – Classified Staff

Executive session called to close at 7:05pm

2.0 OPENING OF PUBLIC SESSION –

            2.1 Public Session Call to Order: Meeting called to order at 7:20pm

            2.2 Attendance: 

Julie Valencia, Board President

Beau Garner, Board Vice President 

Rita Fisher, Board Member 

Stacey Kelso, Board Member (absent)

Stephanie Johnson, Board Member via ZOOM

Jessica Cardwell, Director

Laurie Cardwell, Director

2.2.1 Guests: none

2.3 Approval of Agenda: Agenda approved as written.

             2.4 Approval of Minutes: Hearing no changes, minutes will be approved as written.

             2.5 Schedule Next Meeting: Public Session is scheduled for March 15th, 2022 at 7pm.

2.6 Budget: We have added grant reimbursement money into the 21-22 budget.  The ESSER3 grant will be wrapped up by June 30th. Computer purchases will happen within the next week or two.

2.7 Financial Report: The board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised. 

4.0 ACTION DISCUSSION

4.1 Approve the 2022 – 2023 budget – Jessica presented the proposed budget. As requested by the board, the budget includes the SIA grant funds for the 2022 –2023 school year.

Rita motions to approve the 2022-23 proposed budget.  Beau seconds the motion.  Hearing no further discussion, the motion has unanimously passed.

4.2 Approve the Director’s evaluation – Stephanie motions to approve the 2021 – 2022 Director evaluation.  Rita seconds the motion.  Hearing no further discussion, the motion has unanimously passed.

4.3 Synergy (student management) system upgrade – Mr. Matthews has approached us regarding the District upgrade/change-over to a new student management system and has requested that MVA pay the costs associated with MVA students being added to the new system. With this new system, the cost per student will be lower and Synergy offers many additional resources for staff.  

The District asked if we would pay MVA’s portion of the one-time set up fee of the new program.  That fee equates to roughly $11,000.  The board discussed the ramifications to the budget, and how we could make this happen. MVA will not claim the 2021 – 2022 advertising monies, line item 354, of $5,000.  Then we are approving $6,000 be allocated to Synergy from our ESSER3 funds. While this purchase is not part of our Charter Agreement, we recognize the importance of collaborating on a system that supports all students in the Lowell School District.

Beau motions to approve the allocated advertising line item of $5,000 back to the Lowell School District and approve $6,000 to be allocated to Lowell School District for Synergy. Rita seconds the motion. Hearing no further discussion, the motion has unanimously passed.

5.0 INFORMATION AND STUDY

5.1 Board Chair report – A big thank you to Beau for putting the Director review together!

5.2 Administrator’s Report – maternity leave/return information, Virtual tour with Kristen Miles, Charter Renewal process update, Renewal Rubric from Kristen Miles, Formal observations are nearly complete, lottery information and enrollment for next year, upcoming events, overnight field trip has been moved to May, Smarter Balanced Testing schedule for April and May, and once again adding the Terra Nova test in May.

5.3 Board Comments – no comments

6.0 ADJOURNMENT – 

Public Session Call to Close: 8:44pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

January 18, 2022 Board Meeting

Posted by on Jan 13, 2022 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

7:00pm – Executive Session

7:20 pm – Public Session

Members of the public may listen to the meeting live by using the following ZOOM link: https://zoom.us/j/4646076264?pwd=WWsvamVJVlpua0pJN25uT0tSMFhwdz09 and passcode 011822. The public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: January Board meeting”. The deadline to receive public comment for the Board to review, prior to the board meeting, is noon on January 18th, 2022. The Mountain View Academy Board is committed to the public comment process and considers all comments from our community as valuable feedback.

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to the Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSION –

            1.1 Pursuant to ORS 192.660(2)(i) Director review discussion

            1.2 Pursuant to ORS 192.660(2)(f) Classified Staff

2.0 OPENING OF PUBLIC SESSION – 7:24pm

            2.1 Public Session Call to Order: 

            2.2 Attendance: 

Julie Valencia, Board President

Beau Garner, Board Vice President 

Rita Fisher, Board Member 

Stacey Kelso, Board Member via Zoom

Stephanie Johnson, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

2.2.1 Guests: none

2.3 Approval of Agenda: Adding Executive session to the beginning of the agenda. 

             2.4 Approval of Minutes: Minutes approved as written. 

             2.5 Schedule Next Meeting: Next meeting scheduled for February 22, 2022 with an executive session at 6:00pm. 

2.6 Budget: Current numbers don’t reflect Grant reimbursements. Jessica will be working with Maureen on reimbursements later this month. Beau asked if there was a way to disseminate between expenses that will be reimbursed with grant money vs bottom line spending in the future?

2.7 Financial Report: The Board has received and reviewed their financial statements. 

3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised. 

4.0 ACTION DISCUSSION

4.1 2022 – 2023 budget discussion – Initial proposed budget was discussed. Errors and questions were asked/found.  Items will be addressed and brought back to our February meeting. 

4.2 Approve the calendar for the 2022 – 2023 school year. – The proposed calendar we discussed last month was brought to the Staff for their input.  Jessica made adjustments based on staff input. The current calendar is a reflection of thoughtful planning and input.  Rita makes a motion to approve the 2022-2023 school calendar.  Stephanie seconded the motion. Hearing no further discussion, the motion unanimously passed. 

5.0 INFORMATION AND STUDY

5.1 Board Chair report – Secret Santa was a success, Director’s review has been sent out to staff and board members. 

5.2 Administrator’s Report :

  • Enrollment update – 142 and 17 PreK students.
  • Advertising – In January we began our advertising campaign for the 2022 – 2023 school year. I have ads in the Bridge, the Oregon Family magazine, and on Facebook. With only two available K – 8 spots and a PreK that typically fills up with siblings, we don’t have much to advertise for.
  • Enrollment for 22 – 23 is coming up – Enrollment opens on February 1st and runs through the 15th. We are sending a family pack of applications home on February 1st, for all our current students.
  • “Tours” begin this month – We are not doing tours through our classrooms, but we are scheduling in-person meetings between families and directors.
  • COVID impact – We have seen an increase in cases, since returning from break. Our families continue to do a fantastic job screening their students before coming to campus, keeping kids home when they are sick, and communicating with us if there is illness at home.  We have taken a very logical approach to everything COVID and doing everything we can to keep kids in class.
  • Updated covid guidelines – RSSL guidelines were updated on December 13th. CDC made isolation/quarantine updates (5 days) afterwards, so we should see another round of RSSL guidance being released soon.
  • Charter renewal update – We have a virtual site visit on February 2nd. OSBA is leading the renewal process and there are quite a few steps before we begin working on the contract with Lowell. The representative from OSBA is trying to gain a comprehensive view of who MVA is and therefore, she wants to “attend” a staff meeting, talk with board members, and she may reach out to parents. She then presents to the district who MVA is, how we navigated COVID, the programs we offer, etc.
  • Formal Evaluations – In February & March we will be doing formal evaluations for our teachers. This was something that we waived last year. 

5.3 Board Comments – 

Rita: Is the middle school coast trip still on the calendar? Yes – 6th, 7th, 8th grade will be invited if current Covid conditions allow.  

Stephanie: Asked for clarification regarding the sports kids that have been exposed to Covid and how getting homework to these kids is handled.

Stacey: Thank you to the staff for the Board Appreciation recognition.

6.0 ADJOURNMENT – 

Public Session Call to Close: 7:59pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

November 30, 2021 Board Meeting

Posted by on Nov 29, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

November 30th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to the Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:05pm meeting called to order

            1.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (Absent)

Stephanie Johnson, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests:

1.3 Approval of Agenda: The agenda is approved as written.

            1.4 Approval of Minutes: The minutes are approved as written.

            1.5 Schedule Next Meeting: January 18th, 2022 at 7pm.

1.6 Budget: ADM positive adjustment by approximately $26k. Grant updates. Staff computers have not been purchased yet, still looking for a good deal.

1.7 Financial Report: The Board has received and reviewed their financial packets. 

2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Every Student Belongs policy – OSBA recommends every school adopts this policy that removes three symbols of hate from the school, unless used during teaching specific classroom lessons. Beau motions to approve Every Student Belongs policy.  Rita seconds the motion. Motion has unanimously passed.

3.2 Bias Incident Complaint Procedure – OSBA recommends every school adopts this policy that specifically lays out the procedures/steps/process to be taken regarding any bias incident regarding Every Student Belongs policy. Stephanie motions to approve the Bias Incident Complaint Procedure.  Rita seconds the motion.  Motion has unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Board Comments –  no board comments

4.2 Board Chair report – Julie Valencia

Staff support, board protocol reminders.    

4.3 Administrator’s Report – Jessica Cardwell

             

  • Enrollment update – 142 and 17 PreK students.
  • COVID impact
  • Updated covid guidelines coming soon
  • Update on grants
  • Parent-Teacher conferences – we have conferences on the 7th & 8th from 3 – 6:30pm.
  • Charter renewal update
  • Formal Evaluation Notification
  • Staff update
  • 2022 – 23 calendar – first stage of building the 22-23 calendar.

5.0 ADJOURNMENT

Public Session Call to Close: Meeting called to a close at 8:19pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More