Board Meetings

September 21, 2021 Board Meeting

Posted by on Sep 23, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

September 21, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to the Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:09pm meeting called to order

            1.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (via ZOOM)

Stephanie Johnson, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director (absent)

                        1.2.1 Guests:

1.3 Approval of Agenda: Agenda is approved as written.

            1.4 Approval of Minutes: Minutes are approved as written.

            1.5 Schedule Next Meeting: October 26th, 2021.

1.6 Budget: Enrollment is currently 142, budget was set at 144, so we are not far off. Placement testing is occurring to fill these two openings. ESSR grant update, and SIA grant update.

1.7 Financial Report: The Board has received and reviewed their financial packet.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Recap of meeting with lawyers from Pacific Justice InstituteRita made a motion to approve Jessica and Laurie to retain a lawyer to act on behalf of MVA.  Stephanie Seconded the motion.  Finding no further discussion, the motion was unanimously approved.

4.0 INFORMATION AND STUDY

4.1 Information regarding the vaccine mandate for school employees – Jessica provided an update on where we are with our staff, what documentation we are requiring.

4.2 Board Chair report – Annual audit will be taking place on Monday the 27th. Julie will be on campus to meet with the Auditor.

4.3 Administrator’s Report :

  • Enrollment – 142 + 17 Prekindergarteners.
  • COVID protocol, updates & notifications.
  • Staffing update
  • Masking – working with parents & students to find solutions.
  • Meeting with Lawyers – Pacific Justice Institute
  • Field Trips
  • Pictures by Membrant Photography (paid for by MVA)
  • School staff vaccine requirement updates.
  • 21-22 Grants

REMINDER – online trainings are due by October 15th. You should have received an email to your school account outlining how to access your trainings.

5.0 ADJOURNMENT

Public Session Call to Close: 8:15pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

Board Meeting August 17, 2021

Posted by on Aug 10, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

August 17th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to the Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:01pm meeting called to order

            1.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (absent due to illness)

Stephanie Johnson, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests:

1.3 Approval of Agenda: The agenda is approved as written.

            1.4 Approval of Minutes: Approved as recorded.

            1.5 Schedule Next Meeting: Meeting scheduled on September 21st at 7:00pm

1.6 Budget: Discussed SIA Grant, CDL funding, ESSER1, ESSER2 funding and the out of district incentive. Discussed deficit spending and financial responsibility. Activity fund balance, parent committee balance and FFF balance was discussed. The board also discussed the ESSER3 and the SIA for the 2021 – 2022 school year.

1.7 Financial Report: Board members have received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1Review and discuss the 2021 – 2022 school year plan   – American rescue plan elementary and secondary school emergency relief fund, safe return to in-person instruction and continuity of services plan (OAR 581-022-0106). Jessica explained, in detail, the process that went into creating the plan for MVA to be in compliance.

3.2 Approve the 2021-22 contract between East Valley Church and Mountain View Academy – Jessica presented the contract between EVC and MVA for the board to review.  Beau motioned to approve the 2021-22 contract as presented.  Rita seconded the motion.  Hearing no further discussion, the motion unanimously passed.

3.3 Approve a balance transfer to the Future Focus Fund – Discussion regarding the FFF. The board reviewed the financial spreadsheet.  There was a question regarding deficit spending.  We made a quick phone call to Maureen to understand what the ramifications of transferring too much.  She was able to explain “not appropriated spending”, and that it isn’t truly deficit spending if it’s a transfer to savings. Further discussion happened regarding bringing the 2020-21ending balance to our 2021-22 starting budget number.  After further discussion, the board agreed to move an even number of $75,000.  Rita motioned to transfer $75,000 to FFF.  Stephanie seconded the motion.  Hearing no further discussion, the motion unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Board Chair report – Presented a letter from a staff member regarding the social-emotional health of Mountain View Academy students.

4.2 Administrator’s Report

  • Staffing update
  • Our charter is up for renewal this year. Laurie is going to focus on this, as she is one of the only ones in the district that has experience with the charter contract. We would like to begin working on the charter contract as soon as possible because we don’t know what this year holds, as far as shutdowns and closures.
  • Plans – we have the 2021 – 22 school year plan completed, as well as the Healthy & Safe Schools Plan and an updated communicable disease plan.
  • Facial coverings – this is a very hot topic across Oregon. Many parents are upset. The RSSL guidance was shared & discussed with the board, as well as the Oregon Health Authority rule.

5.0 ADJOURNMENT

Public Session Call to Close: 8:31pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

Board Meeting June 22, 2021

Posted by on Jun 22, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

June 22, 2021

6:00pm – Executive Session

7:00pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 EXECUTIVE SESSIONMountain View Academy Activity Room

Executive session called to Order at 6:17pm

  1. Director Addendum – Pursuant to ORS 192.660(2)(i)
  2. Classified Staff – Pursuant to ORS 192.192.660(2)(f)

Executive session called to close at 6:46pm

2.0 OPENING OF PUBLIC SESSION –

            2.1 Public Session Call to Order: 6:12pm public session called to order. Due to an unforeseen medical situation, we are moving 4.6 and 4.7 to the beginning of the agenda, before beginning our executive session.

6:17pm break for executive session.

7:01pm reconvene to public session.

            2.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stephanie Johnson, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests:

2.3 Approval of Agenda: Agenda has been approved as written.

            2.4 Approval of Minutes: Approved as written

            2.5 Schedule Next Meeting: Meeting scheduled for August 17th at 7:00pm. Board will go over the 2021-22 Blueprint with the Directors during this meeting.

2.6 Budget: Budget was discussed.

– Two grants are in the budget (CDL & ESSER1), totaling $31,000 and two grants (ESSER 2 & 3) were saved for next year.

–  Maureen is currently working on the SIA grant – June 30 deadline.

– Discussed carryover amount

– Julie V. brought up the topic of moving $25,000 or more to the Future Focus Fund, as technology from our previous (2015) grant is needing to be replaced. Board agreed by discussion to transfer funds based on the recommendation from the business office.

2.7 Financial Report: Board has received and reviewed their financial packets.

3.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

4.0 ACTION DISCUSSION

4.1 Accept Director Addendum 2020-21 School Year – Rita Fischer motions to accept the Director Addendum for the 2020 – 2021 school year. Stephanie Johnson seconds the motion. The motion has unanimously passed.

4.2 Beau Garner – 2-year term as VP – Stacey Kelso motions that Beau Garner reappointed for a 2-year term, expiring in June 2023. Rita Fischer seconds the motion. The motion unanimously passed.

4.3 Rita Fischer – 2-year term as member – Beau Garner motions to that Rita Fischer is reappointed for a 2-year term, expiring in June 2023. Stacey Kelso seconds the motion. The motion unanimously passed.

4.4 Stacey Kelso – 2-year term as member – Stephanie Johnson motions that Stacey Kelso is reappointed to a 2-year term, expiring in June 2023. Rita Fischer seconds the motion. The motion unanimously passed.

4.5 Julie Valencia – 2-year term as President – Beau Garner motions that Julie Valencia is reappointed to a 2-year term, expiring in June 2023. Rita Fischer seconds the motion. The motion unanimously passed.

4.6 Accept resignation from Julie Curry. Resigning with 1 year left in term position, as previously noted in 6/2020. Julie Curry submitted a resignation letter via email. Rita Fischer motions to accept Julie Curry’s resignation and Stacey Kelso seconds the motion. Motion has unanimously passed.

4.7 Vote in Stephanie Johnson as board member for the remainder of appointed term vacated by Julie Curry, to expire 6/2022. Rita Fischer motions to add Stephanie Johnson as a board member for the remainder of Julie Curry’s term. Beau Garner seconds the motion. The motion unanimously passed.

5.0 INFORMATION AND STUDY

5.1 Board Chair report

  • “Thank you’s” to those that help us get where we need to be.
  • Reminder about summer trainings
  • Virtual Summer Board Conference – bring what you learn back to the Board meeting in August.

5.2 Administrator’s Report

  • Financial
  • 2021 – 22 Pre-Kindergarten update
  • 17 students in the 21/22 Pre-Kindergarten class. We held one spot for a student to be held back but a 2nd needed another year of PreK to be ready for Kindergarten. Neither student will pay tuition this second time. We don’t want tuition to ever impact the decision to do what is academically right for the child.  
  • 8th grade Graduation
  • Staffing update
  • 2021 – 22 Guidance
  • Grants

            5.3 Stacey Kelso presentation – Training on confidentiality

6.0 ADJOURNMENT

Public Session Call to Close: 8:01pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

Board Meeting May 25, 2021

Posted by on May 24, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

May 25, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 6:58pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President (Absent)

Rita Fisher, Board Member

Stacey Kelso, Board Member (Via Zoom)

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests: Stephanie Johnson

1.3 Approval of Agenda: Agenda is approved as written.

            1.4 Approval of Minutes: April minutes have been approved as written.

            1.5 Schedule Next Meeting: June 22, 2021 @ 7pm, with an executive session starting at 6pm.

1.6 Budget: Board discussed budget.

1.7 Financial Report: Board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Annual Report 2020 – 2021 – Jessica and Laurie presented the 2020-2021 annual report which was presented to the Lowell School Board on Monday and will be submitted to the Oregon Department of Education.

3.2 Activity Fee DiscussionRita Fischer motioned to approve that the surplus activity fee money is reimbursed $50/student – or 1/5 of the total activity paid – for each Kindergarten – 8th grade student for the 2020 – 2021 school year. Julie Curry seconded the motion. The motion was unanimously was passed.

3.3 Declare six (6) printers as surplus  – Julie Curry motions to declare the six printers as surplus, Rita Fischer has seconded the motion. The motion was unanimously passed.

3.4 Declare thirteen (13) LG Tribute Empire phones as surplus –  Rita Fischer motions to declare thirteen LG Tribute Empire phones as surplus. Stacey Kelso seconds the motion. The motion has unanimously passed.

4.0 INFORMATION AND STUDY

4.1 The History of MVA – Presented by Laurie Cardwell

4.2 Media & Social Media 101 – Presented by Rita Fischer

4.3 Board Chair report:

  • Process for on boarding a new member
  • Update on staff cards
  • Annual report
  • Possible executive session next month to wrap up finances.

4.4 Administrator’s Report :

  • Back to School Orientation – August 25th.
  • Copier/Printers being replaced in June
  • Completed California Achievement Testing
  • Completed Smarter Balanced Testing
  • Pre-Kindergarten update
  • Placement testing students for the 2021-2022 school year is complete.
  • Graduations & promotions update
  • Grant progress & updates

5.0 ADJOURNMENT

Public Session Call to Close: 8:31 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

April 27, 2021 Board Meeting

Posted by on Apr 21, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541) 735-1709

Board of Director’s Meeting

April 27th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

1.1 Public Session Call to Order: 7:04pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary – Absent

Beau Garner, Board Vice President

Rita Fisher, Board Member – Arrived at 7:19pm.

Stacey Kelso, Board Member via Zoom

Jessica Cardwell, Director

Laurie Cardwell, Director – Absent

                        1.2.1 Guests – Stephanie Johnson

1.3 Approval of Agenda: Strike 4.1 from the agenda and add it to May’s agenda. With the noted change, agenda approved.

            1.4 Approval of Minutes: March minutes approved as written.

            1.5 Schedule Next Meeting:  May 25th,  7pm, unless an executive session is needed.

1.6 Budget: The budget was discussed.

1.7 Financial Report: The board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 Approve the 2021 – 2022 Budget – Rita Fischer moves to approve the 2021 – 2022 budget. Beau Garner seconds the motion to approve the 2021 – 2022 budget. Motion unanimously passed.

3.2 Approve FT Director and PT Director 2021-2022 contracts –

Beau Garner moves to approve the Full Time Director contract for the 2021 – 2022 school year. Stacey Kelso seconds the motion. Motion unanimously passed.

Rita Fischer motions to approve the 2021 – 2022 Part Time Director contract. Beau Garner seconds the motion. Motion unanimously passed.

4.0 INFORMATION AND STUDY

4.1 The History of MVA – Presented by Laurie Cardwell (moved to May meeting)

4.2 Administrator’s Report

  • Staff update
  • Terra Nova Testing (K-8th)
  • Smarter Balanced Testing (3rd-8th)
  • ESSER grants
  • Comprehensive Distance Learning grants
  • SIA grant

5.0 ADJOURNMENT

Public Session Call to Close: 7:47pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

March 2021 Board Meeting

Posted by on Mar 15, 2021 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 16th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Julie Curry.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:04pm

            1.2 Attendance:

Julie Valencia, Board President

Julie Curry, Board Secretary

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member

Jessica Cardwell, Director

                        1.2.1 Guests: Stephanie Johnson & Maureen Weathers

1.3 Approval of Agenda: Agenda is approved as written.

            1.4 Approval of Minutes: Minutes have been approved as written.

            1.5 Schedule Next Meeting: April 27, 2021 at 7pm

1.6 Budget: Board discussed budget.

1.7 Financial Report: Board has received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1 2021 – 2022 Budget – Discussed proposed budget, Board decided to review at next meeting, as more would be finalized.

3.2 Declare three SWIVL sets surplus – Rita motioned to accept three SWIVL sets at surplus, Stacey seconds the motion; motion was unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Board Chair Report:

  • Answered questions from previous meeting
  • Led discussion on adding workshops to our meetings
  • Presentation on what constitutes a board meeting, social media information, etc.

4.2 Administrator’s Report:

  • Enrollment update
  • ESSER grant & SIA grant documentation update
  • State testing update
  • Staffing update
  • Governor’s guidance information
  • Oregon legislature information.

            4.3 Financial Presentation by Maureen Weathers: Maureen presented to the Board information about grants and answered questions about the budget.

5.0 ADJOURNMENT

Public Session Call to Close: 8:30pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant

Learn More