Board Meetings

Board Meeting March 19, 2019 at 7:00 pm

Posted by on Mar 18, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

March 19, 2019

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

           1.1 Call to Order- 6:00 pm

            1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

            2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

            2.2 Pursuant to ORS 192.660(2)(f)

                        To consider records exempt by law from public inspection.

            2.3 Return to Public Session

3.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

           3.1 Public Session Call to Order – 7:01 pm

           3.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Jessica Cardwell, Laurie Cardwell, and Stacey Kelso.

                       3.2.1 Guests: Maureen Weathers

           3.3 Approval of Agenda: Approve agenda with an addition of 5.5 LGIP Participate application

           3.4 Approval of Minutes: Approve minutes as recorded

           3.5 Schedule Next Meeting: April 30, 2019 at 7:00 pm

           3.6 Budget: Board reviewed and discussed the budget

3.7 Financial Report: Board has received their financial packets and reviewed them.

4.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

5.0 ACTION DISCUSSION

           5.1 Continue discussion for Laurelwood campus – Discussed options for the upcoming school year.

           5.2 Approve 2019-2020 Budget: Beau Garner moved to approve the 2019-2020 budget as presented. Rita Fischer seconds the motion. Unanimously passed.

           5.3 Approve 2019-2020 Calendar – Stacey Kelso moves to approve the 2019-2020 school calendar as presented. Rita Fischer seconds the motion. Unanimously passed.

           5.4 Approve Moving Money to FFF – Beau Garner moves to transfer $25,000 to the future focus fund for 2018-2019 school year. Stacey Kelso seconds the motion. Unanimously passed.

5.5 LGIP Participate Application: Beau Garner moves to accept the LGIP Participant application. Stacey Kelso seconds the motion. Unanimously passed.

6.0 INFORMATION AND STUDY

            6.1 Administrator’s Report

  • Honor Roll
  • Enrollment
  • Tours with new families throughout February
  • Testing
  • Manners Dinner
  • Teacher Observations
  • Teacher Rubrics
  • Spring ETC Day
  • Spring Electives
  • PACE Day
  • Summer Board Training
  • Preschool
  • Hiring

7.0 ADJOURNMENT

Meeting adjournment: 8:37 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting January 29, 2019 at 7:00 pm

Posted by on Jan 30, 2019 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 29, 2019

MVA Modular

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

            1.1 Public Session Call to Order: 7:04 pm

            1.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Stacey Kelso, Jessica Cardwell, and Laurie Cardwell

                        1.2.1 Guests: No guests

            1.3 Approval of Agenda: Agenda accepted with addition of 3.4

            1.4 Approval of Minutes: Minutes approved for December and January meetings.

            1.5 Schedule Next Meeting: February 26, 2019 at 7:00 pm

            1.6 Budget: See attached packet

            1.7 Financial Report: Board has received their financial packets and reviewed them.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

            3.1 PACE Joinder Agreement: Rita Fischer motions to approve the new PACE Joinder Agreement. Julie Curry 2nd the motion. Motion passes unanimously.

            3.2 Discuss 2019-2020 Budget: The Board will continue the discussion at next month’s meeting.

            3.3 Discuss 2019-2020 Calendar: The Board will continue the discussion at next month’s meeting.

3.4 Accept Accuity LLC YE 2018 Audit Review: Beau Garner motions to accept the annual financial year end report for 2018 from Accuity Certified Public Accountant. Julie Curry 2nd the motion. Motion passed unanimously.

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report:

  • Laurelwood campus closure & update
  • Preschool plan for 2019-2020
  • Tours & preparing for open enrollment (2/1-2/15/19)
  • Working with teachers/parents to modify behaviors for a couple students
  • Finalizing field trips for the rest of the school year – end of the year trip booked!
  • Advertising-Facebook, radio, Oregon Family magazine, etc.
  • 2019-2020 budget discussion
  • 2019-2020 calendar – awaiting Lowell SD/University of Oregon, but have a tentative one in place.
  • Boy/Girl talk update
  • Lowell School Board presentation
  • Threat Assessment happening on the Lundy campus this week (1/30-2/1/19)

5.0 ADJOURNMENT

Meeting adjournment: 8:25 pm.

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Special Board Meeting January 22, 2019 at 8:00 am

Posted by on Jan 17, 2019 in Board Meetings

Special board meeting agenda:

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 22, 2019

MVA Office

8:00 am – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Office

            1.1 Public Session Call to Order: 8:08 am

1.2 Attendance: Julie Valencia, Beau Garner, Stacey Kelso, Rita Fischer, Julie Curry (via phone) , and Jessica Cardwell

                        1.2.1Guests: None

1.3 Approval of Agenda: Approved

           

          

         

           

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

  1. Action Items: 2019 – 2020 Laurelwood Campus plan for K-5
  • Approve the closure of our Laurelwood K-5 campus.
  • Laurelwood will not be able to accommodate our growth plan.
  • Preschool will remain at the Laurelwood facility.

Motion:  Stacey Kelso motions to close the Laurelwood K-5 campus for the 2019-2020 school year.         2nd:   Julie Curry        Motion unanimously passed

2. Request variance in classroom cap for the Laurelwood group being added to our Lowell campus.

  • Change classroom cap to 22 for this cohort, as they move through our system.
  • No additional students will be added to this class until we drop below 16, current enrollment guidelines would then apply.
  • To adhere to our mission, of student-to-teacher ratio, we will be hiring a ½ time certified teacher if there are between 20-22 students in this cohort.
  • To adhere to our mission, of student-to-teacher ratio, we will be hiring a full time educational assistant if there are between 17-19 students in this cohort.

Motion:  Beau Garner motions to add a variance to the classroom cap-for this cohort only-and adjust it to 22, with no additional students being added to the cohort until the cohort drops below 16.         2nd:   Rita Fischer        Motion unanimously passed.

Meeting adjournment: 8:13 am

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Board Meeting December 17, 2018 at 7:00 pm

Posted by on Dec 11, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

December 17, 2018

MVA Modular

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

            1.1 Public Session Call to Order at 7:01 pm

            1.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Jessica Cardwell, and Laurie Cardwell

                        1.2.1Guests: Maureen Weathers

            1.3 Approval of Agenda: Agenda Approved

            1.4 Approval of Minutes: Minutes Approved

            1.5 Schedule Next Meeting: January 29, 2019 at 7:00 pm

            1.6 Budget: Maureen Weathers distributed updated budget reports.

            1.7 Financial Report: The financial packet has been reviewed.

2.0 PUBLIC COMMENT

                  **Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

3.0 ACTION DISCUSSION

            3.1 Discuss procedure for unpaid fees prior to re-enrollment (volunteer research): Discussed current procedures regarding activity fees.

            3.2 Laurelwood 2019-2020: Multiple options were discussed for the Laurelwood campus and this topic will be revisited in the future.

            3.3Approve updated combined budget 2018-2019: Beau motioned to accept the 2018-2019 budget with noted changes. Julie Curry second the motion.  The motion passed unanimously.

4.0 INFORMATION AND STUDY

            4.1 Administrator’s Report

  • Enrollment:  -1 student since November meeting. Openings in 6th & 8th grades.
  • The Laurelwood campus – working with Laurelwood to finalize 2019-2020 plan.
  • WinterPlay – All students in our program were showcased last week!
  • MS Community Service projects: 8th grade community service project through 4Oceans. 6th grade is currently putting together “Blessing bags”.
  • Boy/Girl supplies & bags for hygiene talk in January.
  • Washington D.C. trip: Bake sale earned $600+ dollars. We have a “Make it -Take it” fundraiser/service provided to our MVA kids this week too.
  • Field Trips – working on scheduling the final field trips for this year.
  • Marketing: We begin marketing & running tours January 1st. Enrollment opens February 1st.  
  •  Parent Volunteer Baskets: Christmas family movie night was our Sept. – Nov. basket theme.

5.0 ADJOURNMENT

Meeting adjournment: 8:32 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More

Board Meeting November 26, 2018 at 7:00 pm

Posted by on Nov 14, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

November 26, 2018

MVA Modular

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

1.1 Public Session Call to Order: 7:00 pm

1.2 Attendance: Julie Valencia, Beau Garner, Julie Curry, Rita Fisher, Jessica Cardwell, and Laurie Cardwell

1.2.1 Guests: no guests

1.3 Approval of Agenda: Approved

1.4 Approval of Minutes: Approved

1.5 Schedule Next Meeting: December 17, 2018 at 7:00 pm

1.6 Budget – Discussed

1.7 Financial Report: The board has received and reviewed their financial packet.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Discuss procedure for unpaid fees prior to re-enrollment: Discussed fees associated with parent volunteer requirements, as well as activity fee requirements.  Board will research and and revisit in December.

3.2 Continuing policy discussion: Policy & Procedures have been brought current. Continually working on updating the Board blog as needed.

 

 

4.0 INFORMATION AND STUDY

4.1 Administrator’s Report:

  • Adding Students – student count is up to 150
  • The Laurelwood campus – working with Laurelwood to finalize 2019-2020 plan
  • Parent-Teacher Conferences – Tuesday, November 27th and Wednesday, November 28th
  • OMSI “field trip” – Tuesday, November 27th in the Lundy gym during conferences
  • Penny War – over $1,200 raised!
  • Honor Roll – 6 students with 4.0 and 20 students with a 3.5 or above!
  • Winter Play – December 13, 2018 at 7:00 pm in the Lowell High School gym
  • EPD Thanksgiving boxes to local veterans – Pre-K through 7th grade

 

5.0 ADJOURNMENT

Meeting adjournment: 8:00 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More