Board Meetings

Board Meeting August 13, 2018 at 7:00 pm

Posted by on Aug 8, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

August 13, 2018

MVA Modular

6:45 pm – Executive Session

7:00 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order 6:46 pm

1.2 Public Comment on Executive Session topics

 

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Return to Public Session

 

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order 6:54 pm

3.2 Attendance:Laurie Cardwell, Jessica Cardwell, Julie Valencia, Beau Garner, Julie Curry, Stacey Kelso, and Rita Fischer

3.2.1 Guests:

3.3 Approval of Agenda – Addition of 5.3 – School Credit Card

3.4 Approval of Minutes – Approve minutes as recorded

3.5 Schedule Next Meeting – September 18, 2018 at 7:00 pm with no executive session

3.6 Budget – Discussed budget

3.7 Financial Report – All board members have received their financial packet and reviewed it.

 

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

5.0 ACTION DISCUSSION

5.1 Director/Part Time Director Contracts – Rita Fischer motions to accept the Director/Part Time Director contracts, Stacey Kelso 2nd the motion.  Motion passed unanimously.

5.2 Policy Review Discussion – Beau Garner moves to motion to change our current policies to procedures with the exception of our current OSBA Complaint Policy, Julie Curry 2nd motion.  Motion passed unanimously.

5.3 Additional School Credit Card – Julie Curry motions to approve Jessica Cardwell to the MVA Banner Bank Credit Card Cardholder. Cardholders will be Laurie Cardwell, Jessica Cardwell, and Kelly Harris.  Beau Garner2nd the motion.  Motion passed unanimously.

 

 

 

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report

  • Board Training in Bend
  • Laurelwood details worked out
  • Hire Laurelwood staff
  • Office Changes: Laurie/Jessica, Kelly/Aide
  • In-service: (of note: Laurie will be teaching tactical first aid at the all-district meeting)
  • Arming Staff: sherriff, Johnie, FASTER
  • Advertising: 3 weeks of radio ads
  • Health Insurance: Changing agents, choosing updated policies
  • Furniture/curriculum purchased for Laurelwood
  • Back to school letters: sent to families and staff
  • Website: we are working to get this running more efficiently
  • Field trips
  • Grant possibility
  • Finished Parent handbook
  • Ready for volunteers
  • Enrollment

 

7.0 ADJOURNMENT

Adjournment: 8:01 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Emergency Board Meeting June 19, 2018 at 1:30 pm

Posted by on Jun 18, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

June 19, 2018

MVA Office

1:30 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

 

1.0 OPENING OF PUBLIC SESSION – MVA Office

1.1 Public Session Call to Order- Called to order by Julie Valencia 1:30pm

1.2 Attendance: Julie Valencia, Rita Fischer, Laurie Cardwell, Beau Garner via phone, Stacey Kelso via phone

1.2.1 Guests: none

1.3 Approval of Agenda Add 3.2 to action discussion, approved.

1.4 Approval of Minutes- Tabled until July 31st meeting

1.5 Schedule Next Meeting Tabled until July 31st meeting

1.6 Budget Tabled until July 31st meeting

1.7 Financial Report Tabled until July 31st meeting

 

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve New Charter Agreement – Beau asked for clarification regarding the COLA agreement, modular rent, and west wing rent.  Laurie clarified.   Beau moves to accept the entire updated charter agreement with any one of the three options presented in the enrollment section.  Stacey seconds motion.  Motion unanimously passed.

3.2 Add Authorized Signers on Banner Bank Account – Beau moves to accept Laurie Cardwell, Kelly Harris, Julie Valencia,and Jessica Cardwell as signers on the Banner Bank account.  Rita seconds motion.  Motion unanimously passed.

 

 

 

4.0 ADJOURNMENT  1:50pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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School Board Meeting June 12, 2018 at 7:00 pm

Posted by on Jun 5, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

June 12, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

 

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order by Julie Valencia at 6:01pm

1.2 Public Comment on Executive Session topics

 

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Return to Public Session: 7:11pm

 

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order by Julie Valencia at 7:18pm

3.2 Attendance: Julie Valencia, Rita Fischer, Stacey Kelso, Julie Curry, Laurie Cardwell, Jessica Cardwell.  Absent: Beau Garner

3.2.1 Guests: None

3.3 Approval of Agenda: Agenda approved with addition of 5.2

3.4 Approval of Minutes: Prior meeting minutes approved with no changes

3.5 Schedule Next Meeting: Tuesday, July 31 at 7:00pm

3.6 Budget: Budget has been acknowledged, and Board approves to move forward with bonus and retirement allocation as decided.

3.7 Financial Report: All board members have received and reviewed their financial packet.

 

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

5.0 ACTION DISCUSSION

5.1 Update School Safety: Presentation to Lowell School Board on safety has been moved to July instead of June.  Some of our staff will be attending the FASTER training. The district is working on the front security doors, and perimeter fencing for the upcoming 2018/19 school year.

5.2 Potential Expansion: Julie Curry motions for Laurie to go to the Lowell School Board to ask permission for a second set of classes.  Rita Fischer seconds motion.  Motion unanimously passes.

 

 

 

6.0 INFORMATION AND STUDY

6.1 Administrator’s Report:

  • Final field trip of the year
  • Parent letter sent with updated parent contract
  • Final rubric totals complied and incentive pay awarded in 2018-2019 contract
  • Goals meetings
  • Worked with Walt & Johnnie on the date of Lowell SD Board Presentation in July
  • Worked with Maureen to finalize budget for the year, including activity fee
  • Finished the State Testing
  • Workin on the lates project: MVA growth

 

7.0 ADJOURNMENT  8:04pm

 

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Board Meeting May 22, 2018 at 7:00 pm

Posted by on May 23, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

May 22, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session

 

AGENDA

1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order – 6:01pm by Julie Valencia.

1.2 Public Comment on Executive Session topics – no comments on executive session topics.

 

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Pursuant ORS 192.660(2)(k)

To consider matters relating to school safety or a plan that responds to safety threats made toward a school.

2.4 Return to Public Session

 

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – 7:01pm by Julie Valencia

3.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Stacey Kelso, Jessica Cardwell, and Laurie Cardwell.

3.2.1 Guests: None

3.3 Approval of Agenda – Agenda has been approved with the addition of 5.5 and 5.6.

3.4 Approval of Minutes – Minutes of April board meeting are approved unanimously.

3.5 Schedule Next Meeting – June 12th @ 7pm with a 6pm executive session.

3.6 Budget –Incorrect budget was in the packet. We will check with Maureen to get the correct information & budget.  

3.7 Financial Report – The board has received and acknowledges the financial reports.

 

 

4.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

5.0 ACTION DISCUSSION

5.1 Appoint Board Secretary – Rita Fischer has been appointed as the MVA board secretary. Stacey Kelso moves to appoint Rita as the secretary. Julie Curry seconds the motion. The motion has unanimously passed.

5.2 School Safety Directive – Given the data gathered and level of support from our staff and parents, the MVA board is requesting that the Lowell School District allow MVA to create a policy for the selection and training of at least one volunteer staff member to be armed on the MVA campus and the secure retention of at least one firearm, in accordance with insurance company requirements.

Rita motions to have Laurie present this directive to the Lowell School board. Stacey seconds the motion. Motion unanimously passed.

5.3 Approve Updated Parent Contract – Julie Curry motions to accept the new parent contract with noted changes. Rita seconds the motion. Unanimously passed.

5.4 Approve Complaint Procedure Policy – Beau moves to adopt the new complaint procedure policy. Julie Curry seconds the motion. The complaint procedure policy has been unanimously passed.

5.5 Remove the discipline and dismissal policy – Julie Curry motions to remove the discipline and dismissal policy. Rita seconds the motion. The motion unanimously passed.

5.6 Recognize deficit spending  – It is moved by Beau Garner that the Board of Directors for Mountain View Academy recognizes that in the 2018-2019 school year that the Mountain View budget is projected to be in deficit spending (in the approximate amount of $34,787), due to the changes made in administration and that in the 2019-2020 school year Mountain View Board is fully committed to have a balanced budget that is in surplus and not in deficit spending. Motion is seconded by Julie Curry. Motion is passed unanimously.

 

6.0 INFORMATION AND STUDY

Administrator’s Report

  • Finish State Testing
  • Finishing Contract Renewals
  • Interviewing for 1st grade teacher
  • Survey Parents, prepare results
  • Contacting NRS, Faster, Sherrif
  • End of year Performance/Rubric score
  • Delivered the Annual Report for Lowell SD
  • Creating math/reading groups for 2018/ordering WB
  • Replacing 6th grade sub – working with Taylor to return
  • MS Issues

 

 

7.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

 

Meeting adjourned at 8:48pm by Julie Valencia.

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Emergency Board Meeting 4/25/18 at 2:45 pm

Posted by on Apr 25, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

April 30, 2018

MVA Director’s Office

2:45 pm – Public Session

 

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION – MVA Director’s Office

1.1 Public Session Call to Order – Meeting is called to order at 2:45pm by Julie Valencia

1.2 Attendance: Laurie Cardwell, Jessica Cardwell, Julie Valencia, Rita Fischer, Beau Garner, and Stacey Kelso

1.2.1 Guests: None

1.3 Approval of Agenda – Laurie Cardwell would like to add 3.2  School Security.  Agenda approved.

 

2.0 PUBLIC COMMENT

**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

 

3.0 ACTION DISCUSSION

3.1 Approve 2018-2019 Budget – The budget could not be approved at the 4/24/18 meeting due to (technical) spreadsheet issues.           

Budget has been updated and corrected.  Upon further review, one line item has been adjusted today to reflect accurate number.  Beau Garner moves to accept budget with todays noted changes.  Rita Fischer seconds the motion.  The motion has unanimously passed.

3.2 School Security – Laurie leads discussion regarding lethal/non-lethal neutralizing solutions as a possible way to neutralize an armed intruder.  The board grants permission for Laurie to approach the district and begin discussions about lethal/non-lethal neutralizing solutions, and to gather data and pertinent information from staff/parents.  Data to be presented to board for further discussion/review.  Stacey moves to approve Laurie to approach the district regarding lethal/non-lethal neutralizing solutions.  Rita seconds the motion.  The motion has unanimously passed.

4.0 ADJOURNMENT

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 3:29pm

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