Posts by jake_plahn

Policy Adoption

Posted by on Apr 26, 2017 in Policies

Adopted: 4/25/17

Resolved by Mountain View Academy, That policies will be adopted using the following process.

  1. Policy draft is submitted to Kelly Harris or brought to the current board meeting.
  2. If possible, a draft is emailed wth the monthly board packets to the board members for review.
  3. Questions/concerns/edits are brought to the scheduled board meeting for review/discussion/vote.
  4.  If the board has approved the policy, the policy will be updated or added to the blog within 3 days. If the board has rejected the drafted policy, the policy on the blog will stand as current.
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Board Meeting, August 24, 2015 at 7:00 pm

Posted by on Aug 25, 2015 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

August 24, 2015

6th grade classroom MVA Wing

6:15 pm – Executive Session

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Beth Sprague. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.


1.0 OPENING BUSINESS – 6th grade classroom MVA Wing

1.1 Call to Order

1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – 6th Grade Classroom MVA Wing

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

3.0 OPENING OF PUBLIC SESSION – 6th Grade Classroom MVA Wing

3.1 Public Session Call to Order at 7:00 pm

3.2 Attendance:Board Chair Jake Plahn, Vice Julie Valencia, Beau Garner, Erica Richardson, and Jessica Justman

3.2.1 Guests: none

3.3 Approval of Agenda

3.4 Approval of Minutes

3.5 Schedule Next Meeting: Sept  21st at 7:00 in the PDR

3.6 July Budget: Laurie stated there is a line item in the budget for transportation.  This will be slightly higher as we will be busing more children next year.

Clarification – The audit that took place recently was a preliminary financial audit.  This went well.  We will still be having a full audit in October.


**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.


5.1 Information on direction for PERS opt-out

Reviewed letter from lawyer for retainer fees/contract.  Laurie is asking approval from the board to have letter signed and pay 8,000 retainer for enlisting the attorney’s services for the PERS opt out.


Beau: This is a direction we need to head for the academy and teachers.  Beau is in favor of starting this process.

Beau moves to sign the agreement and approve 8,000 to pay the attorney retainer fee.  Julie seconds the motion.  Motion was unanimously approved.

5.2 Information on Champions program

Laurie presented some information on an all-inclusive after school program contract option.  We would need more details on this if we wanted to pursue it.  The question is do we want to get more information on this?  We decided Julie would check into the program and get more details as well as check with Walt to see if this might be an option.  There would need a minimum number of 12 students.

5.3 Legislative Sessions handout

Discussed information from the legislative session hand out.  New legislation reveals that for a student who attends a charter their home district/school no longer receives 10% of their ADM.  Money above 80% now all goes to the district in which the charter is located.

5.4 Approve enrollment window

Discussed enrollment window options.  Laurie proposed 24 hr. enrollment window for now and then enrollment window from back to school orientation through the first day of school.

Jessica motions to open two enrollment windows.  One for 8/25 and one for 8/31-9/3.  Erika seconded.  Motion was unanimously approved.

5.5 BSO

Went over plan for the BSO.  The board will help serve at the ice cream social.  Board members are wearing character shirts from last year.  Teachers are also wearing their shirts.  We are signed up for a fundraiser through Jamba Juice.  We will roll this out at the BSO.  Students sell $10 gift cards.  We will receive $5 from each sale.  The teachers would like projector screens for the classrooms.  The money made through this will go towards this goal.  Board members will report at 6:30 for the BSO.  There was needed forms already sent out to all families but we will have extras.  We will have an ice-cream social at the event.  We decided to keep it simple and do ice-cream cones.  We went over volunteer opportunities and draft volunteer sign-up sheets.  Board member Jessica will bring a complete list of volunteer sign-up sheets to the BSO.

5.6 Approve purchase of bulletin board for office hallway

Laurie requested approval for the purchase of two bulletin boards.  One would be for parent communication and would be placed outside the school office.  One would be for the 7th/8th grade classroom.   Laurie has obtained quotes for $210 or $213.  Jessica motioned to approve $430 for bulletin boards.  Erika seconded the motion.  The motion was unanimously approved.

5.7 Approve purchase of at least one more vacuum for classrooms

Laurie requested approval for purchase of additional vacuums.  This would allow for more than one person vacuuming at once.  Laurie already obtained quotes online at between $120-140.  Erika stated that it is important to buy a quality vacuum cleaner.   Erika motioned to approve $400 for the purchase of 2 vacuum cleaners.  No one seconded the motion.  Beau motioned to approve up to $300 to purchase 2 vacuum cleaners.  Erika seconded the motion.  The motion was unanimously approved.

5.8 Board clarification on employee insurance

Laurie is requesting clarification on how much flexibility the board would like to give staff in choosing their health insurance options.  We budgeted up to $400 per month per employee for health coverage.  Laurie presented that the basic plan available through Pacific Source insurance is $329 per staff member per month.  We can add an additional dental plan which would cost $52 per staff member per month.  This is all individual coverage.  There would be an option for employees to purchase family coverage at an additional cost paid directly by the employee.

Some staff would like FSA accounts only and would like to opt out of the other coverage.  Only people who have other coverage can opt out.   The federal government stated we can only put $2550 maximum in a FSA for each employee.

The board discussed options and equity between the plans.

The board clarified that we will allow dual covered staff members the ability to opt out of the regular health plan and receive a FSA instead in the amount of $2550 as allowed by regulations.  We will also allow the staff members who opted out to receive a dental plan for either individual or family coverage.


Laurie is proposing allowing teachers to be reimbursed up to a certain amount for clothing expenses.  This money will come out of their professional development funds.

Julie made a motion to allow teachers to utilize up to$300 of the professional development funds allotment for work clothes reimbursement.  They must submit receipts to be reimbursed.  Jessica seconded the motion.  Motion passed unanimously.

6.1 Administrator’s Report

Laurie presented her administrators report.  Teachers have met over the summer to work on curriculum training and other trainings.  Most of the supplies and equipment for the next school year are in.  The modular is also in.  Current student count is at 107 students.

7.0 ADJOURNMENT -9:42 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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Activity Fee

Posted by on Mar 18, 2015 in Policies

Adopted: 3/21/2017, Updated: 1/23/2018

Resolved by Mountain View Academy

1. The activity fee is $250.00 per student per school year. $50 of the $250 is due with the student’s registration in February and is nonrefundable unless the applicant is placed on the waiting list, then the $50 application fee is refunded.

2. The remaining $200 is due by the first day of school. The $200 can be paid in full anytime, or the applicant may elect to make payments on the 1st or 15th of each month, starting in March. The minimum payment each month is $50, unless extenuating circumstances warrant prior approval by the Board of Directors.

a.Families with multiple students can have an extended payment plan, not to exceed December 31st.

3. A reimbursement of activity fee money must be requested and presented to the Board of Directors for approval.  Reimbursements will only be granted at a 50% reimbursement rate. No reimbursements will be granted after January 1st.

4. Students will be excluded from activities if these fees are not paid in full by the first day of school in September, unless prior arrangements were made and approved by the Board of Directors.

5. Mid-year activity and enrollment fees- When a student joins mid-year, no matter what time of year you join, there is a $50 fee assessed and then $25 per month fee, up to $250 total.





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Board Meeting March 17, 2015 at 7:00 pm

Posted by on Mar 17, 2015 in Board Meetings

Date: 2/24/2015

Start Time: 7:08 PM

End Time: 9:08 PM

Location: Mountain View Academy Middle School Classroom

Attendees: Beau Garner, Jake Plahn, Julie Valencia, Jessica Justman, Laurie Cardwell


Agenda Items


  • Call Meeting to Order
  • Adoption of Agenda
    • unanimous consent
  • Approval of Minutes
    • unanimous consent
  • Schedule next meeting
    • April 28th executive session 6:15 PM PDR Room, normal session 7:00 PM
  • Administrator’s Report
  • Financial Report
  • Approved Budget
  • Projected Budget
  • Approve reduced kinder cap
    • kinder cap is 12 students, unanimous consent
  • Marketing Plan
    • radio ad
    • Facebook ad
    • networking events & business cards
      • unanimous consent
  • Refundable vs non-refundable activity fee.
    • $250 activity fee, $50 is required with application and that $50 is non-refundable.
    • $200 can be set up on a payment plan, can be refunded up to 50% upon a written request.  No money will be refunded after January 1st of the current school year.
  • Adjourn
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Board Meeting February 9, 2015 at 7:00

Posted by on Feb 7, 2015 in Board Meetings

Date: 2/9/2015

Start Time: 7:00 PM

End Time:

Location: Mountain View Academy Middle School Classroom

Attendees: Vice President Julie Valencia, Board Member Beau Garner, Erica Richardson and Jessica Justman. Administrator Laurie Cardwell and Minutes Recorder Beth Sprague were also present.

Guests:  Amy Peters

Agenda Items

  • Vice President Julie Valencia called the meeting to order at 7:07 pm.
  • The agenda was adopted as published without changes.
  • Approval of Minutes from the previous meeting was tabled until February 24th, 2015.
  • Discuss portable classrooms
    • Laurie Cardwell shared that she has had multiple families ask about future plans for MVA.  Future plans for MVA are currently pended until the budget is developed. Laurie reviewed the 2015-16 Budget Scenarios handout with the Board.  The base projection assumes current enrollment with weights added.  Breakeven number within the projection is 88 students.
      • Scenario 1 reflects current operation with 1 teacher added at 99, 115 and breakeven (88 students) AdM amounts with ending balances of $67,417, $159,417 and $4,167 respectively.
      • Scenario 2 reflects 1 new teacher with health insurance for 10 employees at 99, 115 and breakeven  (95 students) AdM amounts with ending balances of $27,417, $119,417 and $4,417 respectively.
      • Scenario 3 reflects 1 new teacher, health insurance for 10 employees and rental of 1 portable classroom at 99, 115 and breakeven (98 students) with ending balances of $6,417, $98,417 and $667 respectively.
        • The modular cost proposed for scenario 3 is a double room modular which Mr. Hanlin provided a proposal cost for previously.
        • The Board discussed the above scenarios and requested clarification on the student headcount vs. weighted headcount.  After checking with Mr. Hanlin, it was clarified that the student headcount shown are weighted amounts.
    • Health Insurance was discussed. Principal Cardwell was advised MVA would have to hold their own insurance and could not tag onto Lowell’s.  The estimated insurance costs are based on the standard employee only plan offered across school districts.
    • Walt Hanlin advised that he must approve any modular MVA chooses.   Jessica Justman shared she found that the used modulars are around $100-$200 less expensive per month.
    • Julie Valencia noted that if we keep 7th & 8th at 10 combined and then look at 6 and below, this issue will repeat next year if the Board chooses a single room.  Erica Richardson suggested an affirmative decision for the modulars with a pended decision for insurance.  Jessica Justman asked if we had a feel for the current status of the teachers and if delayed insurance would be a retention issue.    Julie said that the lease amounts are based on the highest cost projection provided by Mr. Hanlin, and if a used modular was chosen it may reduce them more.
    • Current projected end of year balances are approximately $51,000 to be carried forward.  Laurie Cardwell added that the $25,000 donations received this FY were not spent.
    • Julie Valencia asked if there was a sick day FY carry over. The Board has not yet decided on that policy.
    • Responding to a question from Julie, without a modular Laurie explained that students could be accommodated for one year with minor structure changes including the addition of a door, however FY17 would require a plan.  There are a few parents who would choose to remove their children if a modular is not added to accommodate upper level classes.  Laurie explained that by addressing this issue in this FY, it sends parents and students a message  that MVA has engaged in well thought out planning based on on what is best for the students.  As a K-8 school she feels strongly that MVA’s focus should be on making decisions for that segment of students. She suggests placing the 6th graders in the modular with the new teachers.
    • Amy Peters, was recognized by the Board and said that she plans to keep her child at MVA regardless of the decision for or against a modular.
    • Julie Valencia said the Board made it the first year, and have money left over; providing insurance to teachers should be a priority and adding another teacher is imperative.  The portable estimate is high and possible savings could be gained.  Two years are left on the MVA contract with Lowell and she believes it irresponsible to choose option B.
    • Jessica Justman asked for clarification on MVA having to lease the modular through Lowell and the cost reflected have Lowell doing the full setup with MVA only incurring the lease payment.  Laurie Cardwell said this is the first step in a long process and MVA could at any time cancel if there are unforseen costs or Lowell and MVA are unable to reach an agreement.
    • Beth Sprague, parent was recognized and asked about the projected budget balances and how those numbers were developed; she commented that it seemed premature for the Board to approve a monthly lease expenditure prior to developing a true projected budget.
    • Erica Richardson shared that President Plahn stated that Maureen was good at her job and her projections are meaningful. Mr. Hanlin has been very successful and he is trying to be successful for Lowell and MVA’s success boosts Lowell’s success.
    • Laurie Cardwell asked for the board’s approval for additional space via a modular to provide the best environment for the students and provide the best education for the students as well.
    • Julie Valencia moved to approve Scenario 3 as outlined about with the addition of a teacher, benefits for 10 staff members and a portable; Jessica Justman seconded the motion.
    • Beau Garner amended the motion to remove the addition of the teacher and benefits to be addressed at a more appropriate time in the budget cycle, but moved to move forward with pursing an alternate scenario with a portable classroom. Erica Justman seconded the amendment.  With no further discussion the motion was approved unanimously.  Board President Plahn was not present.
    • The Board asked Jessica Justman to look into modular options to bring back to the Board for review. Laurie will bring the projected timeline to the Board when it is provided to her by Mr. Hanlin.
    • The Board discussed future budgetary issues including carry over teacher accruals.  It was noted that the Professional Services line item is 24k.  The Board requested that amount be confirmed with the current contract.  The Board requested budget timelines be added as an agenda item at the subsequent Board meeting.
  • With no further discussion Vice President Valencia adjourned the meeting at 8:35 pm.
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