Board Meeting August 17, 2021

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

August 17th, 2021

7:00 pm – Public Session

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to the Rita Fischer.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.

AGENDA

1.0 OPENING OF PUBLIC SESSION –

            1.1 Public Session Call to Order: 7:01pm meeting called to order

            1.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Rita Fisher, Board Member

Stacey Kelso, Board Member (absent due to illness)

Stephanie Johnson, Board Member

Jessica Cardwell, Director

Laurie Cardwell, Director

                        1.2.1 Guests:

1.3 Approval of Agenda: The agenda is approved as written.

            1.4 Approval of Minutes: Approved as recorded.

            1.5 Schedule Next Meeting: Meeting scheduled on September 21st at 7:00pm

1.6 Budget: Discussed SIA Grant, CDL funding, ESSER1, ESSER2 funding and the out of district incentive. Discussed deficit spending and financial responsibility. Activity fund balance, parent committee balance and FFF balance was discussed. The board also discussed the ESSER3 and the SIA for the 2021 – 2022 school year.

1.7 Financial Report: Board members have received and reviewed their financial packets.

2.0 PUBLIC COMMENT Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

3.0 ACTION DISCUSSION

3.1Review and discuss the 2021 – 2022 school year plan   – American rescue plan elementary and secondary school emergency relief fund, safe return to in-person instruction and continuity of services plan (OAR 581-022-0106). Jessica explained, in detail, the process that went into creating the plan for MVA to be in compliance.

3.2 Approve the 2021-22 contract between East Valley Church and Mountain View Academy – Jessica presented the contract between EVC and MVA for the board to review.  Beau motioned to approve the 2021-22 contract as presented.  Rita seconded the motion.  Hearing no further discussion, the motion unanimously passed.

3.3 Approve a balance transfer to the Future Focus Fund – Discussion regarding the FFF. The board reviewed the financial spreadsheet.  There was a question regarding deficit spending.  We made a quick phone call to Maureen to understand what the ramifications of transferring too much.  She was able to explain “not appropriated spending”, and that it isn’t truly deficit spending if it’s a transfer to savings. Further discussion happened regarding bringing the 2020-21ending balance to our 2021-22 starting budget number.  After further discussion, the board agreed to move an even number of $75,000.  Rita motioned to transfer $75,000 to FFF.  Stephanie seconded the motion.  Hearing no further discussion, the motion unanimously passed.

4.0 INFORMATION AND STUDY

4.1 Board Chair report – Presented a letter from a staff member regarding the social-emotional health of Mountain View Academy students.

4.2 Administrator’s Report

  • Staffing update
  • Our charter is up for renewal this year. Laurie is going to focus on this, as she is one of the only ones in the district that has experience with the charter contract. We would like to begin working on the charter contract as soon as possible because we don’t know what this year holds, as far as shutdowns and closures.
  • Plans – we have the 2021 – 22 school year plan completed, as well as the Healthy & Safe Schools Plan and an updated communicable disease plan.
  • Facial coverings – this is a very hot topic across Oregon. Many parents are upset. The RSSL guidance was shared & discussed with the board, as well as the Oregon Health Authority rule.

5.0 ADJOURNMENT

Public Session Call to Close: 8:31pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

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