Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
May 22, 2018
6:00 pm – Executive Session
7:00 pm – Public Session
1.0 OPENING BUSINESS – MVA Modular Classroom 19
1.1 Call to Order – 6:01pm by Julie Valencia.
1.2 Public Comment on Executive Session topics – no comments on executive session topics.
2.0 EXECUTIVE SESSION – MVA Modular Classroom 19
2.1 Pursuant to ORS 192.660(2)(i)
To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing
2.2 Pursuant to ORS 192.660(2)(f)
To consider records exempt by law from public inspection.
2.3 Pursuant ORS 192.660(2)(k)
To consider matters relating to school safety or a plan that responds to safety threats made toward a school.
2.4 Return to Public Session
3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19
3.1 Public Session Call to Order – 7:01pm by Julie Valencia
3.2 Attendance: Julie Valencia, Beau Garner, Rita Fischer, Julie Curry, Stacey Kelso, Jessica Cardwell, and Laurie Cardwell.
3.2.1 Guests: None
3.3 Approval of Agenda – Agenda has been approved with the addition of 5.5 and 5.6.
3.4 Approval of Minutes – Minutes of April board meeting are approved unanimously.
3.5 Schedule Next Meeting – June 12th @ 7pm with a 6pm executive session.
3.6 Budget –Incorrect budget was in the packet. We will check with Maureen to get the correct information & budget.
3.7 Financial Report – The board has received and acknowledges the financial reports.
4.0 PUBLIC COMMENT
**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.
5.0 ACTION DISCUSSION
5.1 Appoint Board Secretary – Rita Fischer has been appointed as the MVA board secretary. Stacey Kelso moves to appoint Rita as the secretary. Julie Curry seconds the motion. The motion has unanimously passed.
5.2 School Safety Directive – Given the data gathered and level of support from our staff and parents, the MVA board is requesting that the Lowell School District allow MVA to create a policy for the selection and training of at least one volunteer staff member to be armed on the MVA campus and the secure retention of at least one firearm, in accordance with insurance company requirements.
Rita motions to have Laurie present this directive to the Lowell School board. Stacey seconds the motion. Motion unanimously passed.
5.3 Approve Updated Parent Contract – Julie Curry motions to accept the new parent contract with noted changes. Rita seconds the motion. Unanimously passed.
5.4 Approve Complaint Procedure Policy – Beau moves to adopt the new complaint procedure policy. Julie Curry seconds the motion. The complaint procedure policy has been unanimously passed.
5.5 Remove the discipline and dismissal policy – Julie Curry motions to remove the discipline and dismissal policy. Rita seconds the motion. The motion unanimously passed.
5.6 Recognize deficit spending – It is moved by Beau Garner that the Board of Directors for Mountain View Academy recognizes that in the 2018-2019 school year that the Mountain View budget is projected to be in deficit spending (in the approximate amount of $34,787), due to the changes made in administration and that in the 2019-2020 school year Mountain View Board is fully committed to have a balanced budget that is in surplus and not in deficit spending. Motion is seconded by Julie Curry. Motion is passed unanimously.
6.0 INFORMATION AND STUDY
- Finish State Testing
- Finishing Contract Renewals
- Interviewing for 1st grade teacher
- Survey Parents, prepare results
- Contacting NRS, Faster, Sherrif
- End of year Performance/Rubric score
- Delivered the Annual Report for Lowell SD
- Creating math/reading groups for 2018/ordering WB
- Replacing 6th grade sub – working with Taylor to return
- MS Issues
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
Meeting adjourned at 8:48pm by Julie Valencia.