Posts made in February, 2018

Board Meeting February 27, 2018 at 7:00 pm

Posted by on Feb 21, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

February 27, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session


The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.


1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order –

1.2 Public Comment on Executive Session topics

2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session

3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – Public session called to order at 7:01pm

3.2 Attendance: Beau Garner, Rita Fisher, Julie Valencia, Stacey Kelso, Laurie Cardwell, and Jessica Cardwell

3.2.1 Guests: No guests

3.3 Approval of Agenda – The agenda has been approved with the noted changes (5.4, 5.5 and 5.6)

3.4 Approval of Minutes – minutes have been approved with noted changes (typos near the end of meeting notes)

3.5 Schedule Next Meeting – March 20th, 2018 at 7pm

3.6 Budget – The budget for 2017-2018 is attached.

3.7 Financial Report– The board members have had the opportunity to read through the financial report. The MVA board has reviewed and accepted the budget presented them.



**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.

No public comment


5.1 Discuss 2018-2019 Budget – Discussed changes made to the proposed budget. This item has been tabled until changes are made and we get clarification from Maureen.


5.2 Calendar Options – waiting for Lowell and U of O


5.3 Approval of New Board Member – Three applications have been submitted for the open MVA board position.

Beau Garner moves to accept Julie Curry to the MVA Board.

Rita Fisher 2nds it.

Julie Curry has unanimously been voted onto the board.


5.4 Incentive rubric – Laurie presented the incentive rubric to the MVA board & explained the various categories in more detail.

Rita Fisher moves to accept the incentive rubric.

Stacey Kelso seconds the motion.

The motion has unanimously passed.


5.5 Vote on the Administrator review – The board conducted the yearly evaluation of the director and presented it to the board members. Data has been given to all board members. Beau conducted the annual review, compiled the data from the board, as well as staff, and has provided us with a narrative on all the information gathered.

Beau Garner moves to accept the directors review.

Rita Fisher seconds it.

The Administrator review has been unanimously accepted.


5.6 Security Options – Mountain View Academy School Board will be looking into the process of meeting with the Lowell School Board over safety options for our campus. Julie Valencia has been commissioned to speak with Michelle Stephens to find out how to arrange a roundtable discussion with both boards.




6.1 Administrator’s Report

  • Enrollment Window
  • Lottery
  • Planning Formal Diner/Field Trip
  • Teacher – Changes to Classroom
  • Teacher Incentives/Walt + Presentation to Lowell School Board
  • Maternity Leave – Substitute
  • Facebook Parent Group
  • PACE Insurance Pre-loss Incentive
  • Final Grant Submission
  • Final Grant Report
  • Mentoring


Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Meeting adjourned at 8:42pm

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