Posts made in January, 2018

Board Meeting January 23, 2018 at 7:00 pm

Posted by on Jan 18, 2018 in Board Meetings

Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting

January 23, 2018

MVA Modular

6:00 pm – Executive Session

7:00 pm – Public Session


The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson.  The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.


1.0 OPENING BUSINESS – MVA Modular Classroom 19

1.1 Call to Order: 6:00 pm

1.2 Public Comment on Executive Session topics


2.0 EXECUTIVE SESSION – MVA Modular Classroom 19

2.1 Pursuant to ORS 192.660(2)(i)

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing

2.2 Pursuant to ORS 192.660(2)(f)

To consider records exempt by law from public inspection.

2.3 Return to Public Session


3.0 OPENING OF PUBLIC SESSION – MVA Modular Classroom 19

3.1 Public Session Call to Order – 7:40 pm

3.2 Attendance: Board Members – Julie Valencia, Beau Garner, Stacey Kelso, and Chris Curry

Administrators: Laurie Cardwell & Jessica Cardwell

3.2.1 Guests: None

3.3 Approval of Agenda: Added action item 5.5 Enrollment Policy Addition.  Approved.

3.4 Approval of Minutes: November minutes approved.

3.5 Schedule Next Meeting: February 27, 2018 at 7:00 pm

3.6 Budget: Laurie has covered the budget for the remainder of the 2017-2018 school year.  Discussed about wrapping up the grant and how it has gone.  The grant ends January 25, 2018.

3.7 Financial Report: Financial documents have been reviewed thoroughly.




**Opportunity for Citizens to address items not on the Agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.



5.1 Discuss 2018-2019 Budget: Laurie provided a preliminary look at the 2018-2019 budget and asked the board to look over it to decide if this is our desired budget for 2018-2019 school year.  Laurie’s goal is to have a finalized budget next month.

Action Item: MVA pay-step schedule: Rita motions to accept the pay step schedule with noted changes.  Stacey seconds the motion.  Voting: For: 5, Against:0, Motion has unanimously passed.

5.2 Calendar Options: Calendar B is the desired calendar for 2018-2019 school year.  We will wait until Lowell and University of Oregon’s calendars are live.

5.3 Board Resignation: Chris Curry has decided he will not be able to continue with his current position on the board.  His resignation is effective at the adjournment of this meeting.  He submitted written notice prior to the meeting.

– We have one application on file of a parent interested in becoming a board member.  This application will be considered for the open position.

5.4 Accept 2016-2017 Audit Report: Audit report was given to all board members and administrators.  Each board member has received a bound copy of the audit report and they accept the 2016-2017 audit report.

5.5 Mid-year activity and enrollment fees: When a student joins mid-year – no matter what time of year you join, there is a $50 fee assessed and then $25 per month fee, up to $250 total.

Action Item: Enrollment Fee Policy – Beau motions to update our activity and enrollment fee policy.  When a student joins mid-year – no matter what time of your you join – there is a $50 fee assessed and then a $25 per month fee, up to $250 tota;. Rita seconded the motion.  Vote: For: 5, Against: 0.  Motion has unanimously passed.




6.1 Administrator’s Report:


  • Musical Production
  • Additional Mentoring
  • Grant Purchases


  • Marketing
  • Enrollment
  • Finalize grant totals and purchases
  • Continued Mentoring
  • Tours
  • Teacher search for 6th grade sub
  • Field Trips
  • 2018-2019 Budget
  • 2018-2019 Calendar
  • Working with Walt on additional funding
  • Committees to manage bond

6.2 Board Roles & Terms: Julie discussed roles within the board and maintaining compliance.  She also discussed terms within the board and making sure board members have term limits.



Adjournment: 8:43 pm

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.

Learn More