Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
May 24, 2016
MVA Modular Classroom
6:00 pm – Executive Session
7:00 pm – Public Session
|The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Erica Richardson. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.|
1.0 OPENING BUSINESS – Professional Development Center
1.1 Call to Order
1.2 Public Comment on Executive Session topics
2.0 EXECUTIVE SESSION – Lowell’s Superintendent’s Office Conference Room
2.1 Pursuant to ORS 192.660(2)(i)
To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing
2.2 Pursuant to ORS 192.660(2)(f)
To consider records exempt by law from public inspection.
2.3 Return to Public Session
3.0 OPENING OF PUBLIC SESSION – Professional Development Center
3.1 Public Session Call to Order at 7:10 pm
3.2 Attendance:Beau Garner, Julie Valencia, Chris Curry, Jessica Justman, Laurie Cardwell
3.2.1 Guests: no guests
3.3 Approval of Agenda: Chris Curry moves to motion, Jessica Justman seconds the motion. Unanimously approved.
3.4 Approval of Minutes :Jessica Justman moves to motion, Chris Curry seconds the motion. Unanimously approved.
3.5 Schedule Next Meeting: June 14, 2016
3.6 Budget Report:
- The state (ODE) retroactively took away more money from us by adjusting the ADM. The total impact to our projected budget this year is a loss of around $5,000.
- We would like to spend the remaining money in the market account (roughly $120) so that we can submit the reimbursement request to Lowell by the end of the school year.
4.0 PUBLIC COMMENT
**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.
5.0 ACTION DISCUSSION
5.1 Accept Jessica Justman’s Board Resignation: Chris Curry moves to regretfully accept the resignation from Jessica Justman from the board. Beau Garner seconds the motion. It passes unanimously.
5.2 Discuss/Approve PACE: In order to continue receiving PACE documents, we will approve the Joinder of Trust Agreement for members keeping in alignment with our PACE membership. Jessica Justman makes the motion and Beau Garner seconds the motion, the motion passes unanimously.
PACE Joiner agreement:
Whereas, Mountain View Academy is a member of Property and Casualty Coverage for Education (PACE), a self-insured property and liability program with Oregon School Boards Association (OSBA);
Whereas, the OSBA Board of Directors has approved a new PACE Declaration of Trust;
Whereas, it is required for all PACE members to adopt the PACE Declaration of Trust to enter into an intergovernmental agreement with PACE and continue to receive PACE benefits;
Therefore, be it resolved that the Mountain View Academy Board of Directors adopts the PACE Declaration of Trust and Form of Joinder to Trust Agreement.
5.3 Approve Updated 2016-2017 School Calendar: Chris Curry moves to accept the updated school calendar for the 2016-2017 school year. Jessica Jutman seconds the motion. Motion passes unanimously.
6.0 INFORMATION AND STUDY
6.1 Marketing Report: Jessica will advertise on Facebook to spend the remaining money in the marketing account.
6.2 Grant Report: Desks and chairs were purchased for each classroom along with classroom sets of AirMacs, MacBooks, and ChromeBooks. Teachers will be receiving new computers as well. Smartboards will arrive the first part of July.
6.3 Administrator’s Report: The eighth grade teaching position has been filled. Rachel Walker will be a great addition to our staff. The annual report was presented to the Lowell School Board. All the staff has signed their contracts for the 2016/2017 school year.
Meeting adjourned at 7:46 pm
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.