Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
January 26, 2016
Professional Development Center
6:15 pm – Executive Session
7:00 pm – Public Session
|The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (20) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Beth Sprague. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting.|
1.0 OPENING BUSINESS – Professional Development Center
1.1 Call to Order
1.2 Public Comment on Executive Session topics
2.0 EXECUTIVE SESSION – Lowell’s Superintendent’s Office Conference Room
2.1 Pursuant to ORS 192.660(2)(i)
To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing
2.2 Pursuant to ORS 192.660(2)(f)
To consider records exempt by law from public inspection.
2.3 Return to Public Session
3.0 OPENING OF PUBLIC SESSION – Professional Development Center
3.1 Public Session Call to Order at 7:11 pm
3.2 Attendance: Julie Valencia, Beau Garner, Jessica Justman, Chris Curry, Erica Richardson, and Laurie Cardwell
3.2.1 Guests: Dr. Walt Hanline
3.3 Approval of Agenda, approved.
3.4 Approval of Minutes, approved.
3.5 Schedule Next Meeting for 2/23/15 at 7:00 pm
3.6 Budget items:
- Attendance has increased to 110 students
- The board would like to get more clarification of the carry-over balance of the budget.
3.7 Dr. Walt Hanline Presentation – Presenting for the Administrator Evaluation third party hiring. This entailed what The Board would be purchasing if the board would like to have a third party to do the evaluation. In conclusion, the board will discuss further if they would like to have a third party be involved. In addition to the presentation, Dr. Walt Hanline filled the board in with Lowell School District Bond Proposal and what they want to improve to the Lundy Elementary and Lowell High School.
3.8 Marketing Report – Jessica Justman reported there was an ad ran in the Oregon Family December issue and will run again in August for $408.24. The Register Guard flyer will go in the January 30th newspaper and a small ad in February for $828.67. Radio advertising for $750.00. There will be 2 Facebook ad campaigns, one in December and one in August for $58.00. Total $2504.91
4.0 PUBLIC COMMENT
**Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Board Members are limited, but not required, to give a brief response to public statement or questions regarding non-agenda items.
5.0 ACTION DISCUSSION
5.1 Approve 2016-2017 Enrollment Application – the paid in full deadline was changed to September 1, 2016. $50 per student, per month was changed to $50 per month. Changes were made to pages 2, 3, and 6. Beau Garner moved and Erica Richardson 2nd the motion. The board approved unanimously.
5.2 Approve 2016-2017 School Calendar – 928 hours were calculated for next year with the only change being Tuesday, June 13, 2017 as the last day of school. Chris Curry moved and Beau Garner 2nd the motion. The board approved unanimously.
5.3 Amend Application Fee Policy – $50 application fee is reimbursed if the applicant is placed on the waiting list. Erica Richardson moved and Jessica Justman 2nd the motion. The board approved unanimously.
5.4 Oregon Senate Bill 454 – Laurie Cardwell will look through the sick pay and will update the board when she can gather more clarification.
5.5 Report on PEO – The update on the PEO is the insurance payment has increased. We have slowed the process down to recalculate the insurance.
5.6 Staff Time off for Coaching – the board chose not to amend the policy.
5.7 Approve Water Testing/Purchase Water Cooler – Laurie presented using water coolers and water bottles for the students. Approximate payment would be $150/month. Jessica Justman moved the motion and Chris Curry 2nd the motion. The board approved unanimously.
6.0 INFORMATION AND STUDY
6.1 Administrator’s Report:
Laurie applied for a $450,000 Charter School Grant. She should hear on or around January 29, 2016 if Mountain View Academy will be receiving the grant.
Test scores were released on the state testing and the MVA students scored reasonably well.
There was one second grade student who left at the beginning of the month, but we were able to replace that spot with a student from our waiting list. We also received a 6th grade student from Lundy, which increased the class size to 15. We only have two spaces vacant and that is one spot in 5th grade and one in 7th grade.
There will be an ad in The Bridge in the February issue explaining our program and the enrollment process that opens for the 2016-2017 school year that runs February 1-15, 2016.
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant./
Meeting adjourned at 9:43 pm